1999-05-14
CITY OF ENCINITAS
SENIOR CITIZEN COMMISSION
MINUTES
Meeting Date: May 14, 1999; 1 :00 p.m.
1. CALL TO ORDER/ROLL CALL
Chairperson Hartley called the meeting to order at 1 :00 p.m.
Present:
Chairperson Hartley, Vice Chairperson Lee Vance, Commissioners
Mastro, Kathleen Vance, Norling, Small (1:15 p.m.).
Also
Present:
Recreation Superintendent Pam Alexander and Administrative
Secretary Jacklyn Dakovich.
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
None.
4. APPROVAL OF MINUTES
A Approval of minutes of regular meeting April 16, 1999.
MSC VICE CHAIRPERSON VANCE MOVED, COMMISSIONER MASTRO
SECONDED TO APPROVE MINUTES OF REGULAR MEETING APRIL 16,
1999. MOTION CARRIED. 5-0.
5. PRESENTATION
A Presentation on Brown Act Policy and Parliamentary Procedures.
Recreation Superintendent Alexander introduced Glen Sabine, Interim City
Attorney, and his presentation on Brown Act policy and parliamentary procedures.
Glen Sabine suggested the Commission address another agenda item, as he
needed to assemble additional material for the presentation.
Chairperson Hartley agreed and moved to Item 6D.
1-A-- (
6.
D.
Status Report on the 1999 Senior Information Fair.
Recreation Superintendent Alexander advised she had meet with RotarY Club
representative to discuss volunteer needs for the Fair, such as monitoring the
parking lot, acting as greeters and trouble-shooters, etc.
Chairperson Hartley noted the importance of monitoring the exhibitors as they
unload, making sure they move to another area and not block parking areas for
those attending the Fair.
Recreation Superintendent Alexander suggested a notice about parking be made
available at the check-in area for the exhibitors.
Chairperson Hartley suggested Commission close discussion on Item 6D at this
time, as the Interim City Attorney had returned to make his presentation.
5.
A
Presentation on Brown Act Policy and Parliamentary Procedures
Glen Sabine, Interim City Attorney, briefly explained the recent appointment of past
City Attorney Roger Krauel to the Superior Court. He briefly reviewed his
presentation format and then asked each of the Commissioners their interpretation
of the Brown Act. He then distributed two handouts and gave a brief history of
the Brown Act and the responsibilities of a Commission member under the Brown
Act. He also briefly reviewed Parliamentary procedures and noted that keeping
order makes for a better, more productive meeting, as well as better minutes.
The Commission thanked Glen Sabine for his presentation.
6. UNFINISHED BUSINESS
A Status Report on Project C.ARE.
Recreation Superintendent Alexander reviewed the Project C.ARE. status report
for April. She also referred to recent correspondence from John Burnett, North
County Council on Aging and his organization's interest in Encinitas' Project
C.ARE. Program. She noted that both he and Pam Smith, Director of Aging and
Independence Services have been invited to the June Commission meeting to
discuss how they could support Encinitas Project C.ARE.
(
Chairperson Hartley was concerned about the program losing its Encinitas identify
(if our Project C.ARE. was assumed by NOCCOA), as well as duplication of
efforts for seniors and suggested appointing a Sub-Committee to meet and
discuss any anticipated changes to the current program.
fA . L-
I .
Chairperson Hartley advised the Commission would hear Item 7 A next.
7.
A
Review of Mercy Charities Housing Project request.
Recreation Superintendent Alexander reviewed the history of the Senior Housing
project in this area and introduced Sheela Bhatt, Mercy Charities Housing, who will
provide the Commission with a status report on the project.
Sheela Bhatt, representing Mercy Charities Housing - distributed an annual report
to the Commission and reviewed various projects throughout the country where
Mercy Charities had provided senior/low-income housing. She also noted the
current project in this area would involve the building of 45 senior housing units on
2.3 acres on Via Cantebria, and would accommodate the ethnic diversity in our
community, The units would be one bedroom and the project would include
common room and area, on-site manager, and outdoor areas. She further
requested a letter of support for the project from the Commission.
Commissioner Lee Vance noted the limited senior/low income housing in the area
and advised he had been looking for a listing of this type of housing and its
availability.
Chairperson Hartley requested information on the selection process for the
housing, and the time frame for the project.
Sheela Bhatt advised applicants are selected through a lottery system and go
through a very thorough screening before being accepted as residents. She noted
the project should be ready for occupancy in approximately two years.
MSC VICE CHAIRPERSON LEE VANCE MOVED, COMMISSIONER NORLING
SECONDED TO PREPARE AND SEND A LETTER OF COMMISSION
SUPPORT TO MERCY CHARITIES HOUSING. MOTION CARRIED. 6-0.
B. Status Report on Senior Facilities at Oakcrest Park.
Recreation Superintendent Alexander advised that the architect, M. W. Steele
Group, currently had the plans for re-design and new plans should be available
soon. She also advised she would have the facility model and information
available for the Senior Fair.
C. Update Report on Ad Hoc Sub-Committees (Outreach Information
Program, New Senior Center Operations Review, Transportation Review),
and Representative Reports.
(
4A-~
Outreach Information - Commissioner Small reported on Senior Fair flyer
distribution.
New Senior Center Operations Review - Chairperson Hartley advised he had
written City Council via the City Manager, that the Senior Citizen Commission was
assuming responsibility as an advisory body to the Council and preparing
information regarding the management and maintenance/operational costs for the.
new Senior Center. Recreation Superintendent Alexander distributed a recent
survey of Centers in San Diego County regarding management status.
Chairperson Hartley noted in researching the San Diego area, City staff operates
90% of Senior Centers. He also advised Council would be reviewing the budget,
which includes the Community and Senior Center, at their May 18 meeting.
Vice Chairperson Lee Vance noted the importance of keeping the Council aware
of Senior Center operation and maintenance needs with regard to the budget and
recommended a letter be sent to Council.
IN CONSENSUS, THE COMMISSION AGREED THAT A REMINDER LETTER BE
SENT TO CITY COUNCIL REGARDING SENIOR CENTER OPERATION AND
MAINTENANCE NEEDS WHEN BUDGET CONSIDERATIONS ARE DISCUSSED.
Transportation Review - Chairperson Hartley asked for a report on the meeting
held Wednesday, April 21 at 1 :30 p.m. in Vista, with NOCCOA and the North
County-wide Transportation Sub-Committee working on "CA TS" - transportation
for seniors door-to-door and curb-to-curb.
Recreation Superintendent Alexander advised that she attended a May 10th
meeting of staff involved with the Senior Citizen Commissions, at the invitation of
Kathy Brendle, City of Vista. At the meeting recommendations suggested for
NCTD improvements were discussed. She also advised that CATs may develop
a needs study for North County seniors.
Recreation Superintendent Alexander noted the flyer on the May 18 transportation
meeting is not a CATs meeting. She noted it was an information meeting
discussing various grants available, the CATs program, AI.S. available
transportation funding and a reorganization/revamping study on service
improvements by North County Transit District. Chairperson Hartley advised he
would be unable to attend. Commissioner Mastro will attend in his place.
Chairperson Hartley noted seniors need more than one kind of transportation and
requested that Commissioners Mastro and Kathleen Vance attend future
transportation meetings as members of the Ad Hoc Sub-Committee and report
back to the Commission.
4A-1
Chairperson Hartley reviewed the Ad Hoc Sub-Committee assignments and the
following assignments were made:
Ad Hoc Sub-Committees
Outreach/l nformation
Marie Mastro
Kathleen Vance
Ad Hoc Sub-Committees. continued
Senior Center Operations Review
Mac Hartley
Lee Vance
No.County Senior Transportation
Marie Mastro
Kathleen Vance
Commission Representatives
City Council/Commission Contacts
Mac Hartley
Lee Vance
New Senior Center Foundation
Marie Mastro
Senior Center Plan Review
Mac Hartley
Lee Vance
Bess Small
Events Coordinator
Walter Norling
Representative Report - Council Contact - No report.
Representative Report - Senior Center Foundation Liaison - Commissioner
Mastro reported the Foundation was continuing their research and application
process for grants.
D. Status Report on the 1999 Senior Information Fair. (continued)
Recreation Superintendent Alexander reported that all booths were filled with 58
exhibitors for the upcoming May 21 event. She also advised that she had met with
Commissioner Small to go over final details, that participant confirmation letters
had been mailed, and encouraged all Commissioners to wear their name tags and
the provided Host/Hostess ribbons. She suggested the possibility of a needs
survey for the Senior Center, allowing attendees to indicate what types of
programs they would like to see offered.
1-A-s
Vice Chairperson Vance supported the idea of a survey, done in such a way as not
to inconvenience participants.
8. ANNOUNCEMENTS
A Commissioners
None
B. Staff
Recreation Superintendent Alexander distributed information on the Community
and Senior Center's Traffic Study and Major Use Permit as requested. She also
advised that past Commission Chairperson Margaret Black had been awarded the
Dr. Edgar H. Lutz Award for "Recognition of Distinguished Service to Seniors".
9. ADJOURNMENT
Meeting adjourned at 3:20 p.m.
1-A - (p