1999-04-16
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CITY OF ENCINIT AS
SENIOR CITIZEN COMMISSION
MINUTES
Meeting Date: April 16, 1999; 1 :00 p.m.
1. CALL TO ORDER/ROLL CALL
Chairperson Norling called the meeting to order at 1 :00 p.m.
Present:
Chairperson Norling, Vice Chairperson Hartley, Commissioners
Mastro, Lee Vance, Kathleen Vance, Small (1: 15 p.m.).
Also
Present:
Recreation Superintendent Pam Alexander and Administrative
Secretary Jacklyn Dakovich.
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
None.
4. APPROVAL OF MINUTES
A. Approval of minutes of regular meeting March 19, 1999.
MSC COMMISSIONER LEE VANCE MOVED, VICE CHAIRPERSON HARTLEY
SECONDED TO APPROVE MINUTES OF REGULAR MEETING MARCH 19,
1999. MOTION CARRIED. 5-0.
5. PRESENTATION
None.
6. UNFINISHED BUSINESS
A. Status Report on Project C.A.R.E.
Recreation Superintendent Alexander reviewed the Project C.A.R.E. status report
for March and advised that Christina Lineham, Project C.A.R.E., and
representatives from the Post Office and Vial of Life would be partiCipating in the
Senior Information Fair.
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She also advised she had written Mr. John Burnett, North County Council on Aging
regarding their interest in operating our current Project C.AR.E. services and
advised him the Senior Commission might consider this option at a later date.
She noted that this proposal may be advantageous when the new Senior Center
opens and recommended continued research on this opportunity.
Vice Chairperson Hartley advised that Mr. Burnett, wanted to address the
Commission and provide additional information.
Recreation Superintendent Alexander suggested that a representative from the
County's Aging and Independence Services (AI.S.) should also be in attendance
at the June Meeting and speak regarding their anticipated assistance with Project
C.AR.E.
THE COMMISSION IN CONSENSUS AGREED TO INVITE BOTH AGENCIES
TO THE JUNE MEETING.
B. Status Report on Senior Facilities at Oakcrest Park.
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Recreation Superintendent Alexander reported on the recent City Council meeting
where the recommendations for re-design from the Senior Center Ad Hoc
Committee were reviewed, accepted, and Council also supported the additional
fees required by the architect for these modifications. She also advised that
certain areas of the re-design might need to be reviewed by the Planning
Commission. She noted construction might start in Fall 1999, with a move-in date
of Fall 2000. She thanked the members of the Ad Hoc Committee and the
Commission for a job well done.
C. Update Report on Ad Hoc Sub-Committees (Outreach Information
Program, New Senior Center Operations Review, Transportation Review),
and Representative Reports.
Outreach Information - No report.
New Senior Center Operations Review - Vice Chairperson Hartley advised, that
per Commission recommendation, he would like to address City Council on the
direction of the operation and maintenance of the Senior Center and ask Council
to consider various options.
Recreation Superintendent Alexander suggested the Commission may want to
make the recommendation more specific with regard to the desired operation of
the Center.
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Commissiqner Lee Vance believes the Senior Citizen Commission should have
the responsibility of reviewing various operation and maintenance options and
make their recommendations to \City Council.
COMMISSIONER VANCE MOVED TO RECOMMEND THAT CITY COUNCIL
CHARGE THE SENIOR CITIZEN COMMISSION WITH THE RESPONSIBILITY
OF REVIEWING AND EVALUATING OPTIONS FOR OPERATION AND
MAINTENANCE OF THE SENIOR CENTER AND REPORT BACK TO CITY
COUNCIL WITH COMMISSION'S RECOMMENDATIONS AT A PRE-
DETERMINED TIME AND DATE.
He further suggested that other senior organizations should attend and participate
in discussions on this issue.
Recreation Superintendent Alexander advised the Senior Citizen Commission's
ordinance gives provisions for the Senior Citizen Commission to review this
information and receive public input.
Commissioner Vance amended his motion to read:
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MSC COMMISSIONER VANCE MOVED, VICE CHAIRPERSON HARTLEY
SECONDED TO DIRECT COMMISSION CHAIRPERSON TO PREPARE
LETTER TO CITY COUNCIL ADVISING THAT THE SENIOR CITIZEN
COMMISSION IS LOOKING AT OPTIONS FOR OPERATION AND
MAINTENANCE OF THE SENIOR CITIZEN CENTER, NOW THAT CITY
COUNCIL HAS GIVEN THE GO AHEAD ON THE PROJECT AND
RECOMMENDATIONS WILL BE FORTHCOMING. MOTION CARRIED. 6-0.
Commissioner Vance also suggested that copies of information on the Center,
including major use permit, environmental and traffic studies be made available to
Commissioners.
Recreation Superintendent Alexander advised she would make this information
available for Commissioners (6 copies).
Vice Chairperson Hartley and Commissioner Vance distributed operation and
maintenance information obtained from the study of various senior centers.
Recreation Superintendent Alexander noted that the operations and maintenance
plans from other centers need to be reviewed and updated, and information from
the current Encinitas Senior Center would prove helpful.
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Transportation Review - Vice Chairperson Hartley reported on the upcoming
meeting, Wednesday, April 21 at 1 :30 p.m. in Vista, with NOCCOA and the North
County-wide Transportation Sub-Committee working on "CA TS" - transportation
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for seniors door-to-door and curb-to-curb, and advised he would'be unable to
attend. Commissioner Mastro will attend in his place.
Recreation Superintendent Alexander advised that April 19-25 seniors ride free on
NCTD and the Coaster. She also noted that Area Agency on Aging now known as
Aging and Independence Services, would be receiving $2 million from the County
for a study and recommendations on senior transportation in the County. She
encouraged Commissioners to send letters of support.
Commissioner Lee Vance offered to help Recreation Superintendent Alexander
compose letter to the County on support for senior transportation needs
Representative Report - Council Contact - Chairperson Norling reported on
Commission members that attended the April 14 City Council meeting, as part of
council contact.
Representative Report - Senior Center Foundation Liaison - Commissioner
Mastro reported the Foundation has approximately $8,000 in the bank and they
are working on grant proposals.
D. Status Report on the 1999 Senior Information Fair.
Recreation Superintendent Alexander introduced Nick Buck, who has been hired
to assist with the Fair. She reviewed the list of current exhibitor applicants, noted
the deadline had been extended one week and asked for suggestions on various
groups or organizations that should be invited to participate. She also reviewed
the floor plan and placement of tables for the event.
A brief discussion followed on location of the Senior Citizen Commission booth,
and the refreshment area.
Recreation Superintendent Alexander reviewed the Senior Information Fair flyer
distribution list and noted Commissioners who were able to distribute flyers at
various locations. She also advised that the survey taken for last year's Fair
indicated having fewer door prizes and suggested 5-6 prizes to be raffled off at
10:30 and 11 :30 a.m., (3 each time) and a vendor raffle at 11 :45 a.m.
Vice Chairperson Hartley suggested using a chalkboard with written winning
numbers rather than calling the numbers out, as the use of the microphone was
too disruptive at the last Fair. He also suggested inviting the Mayor and Council
members to attend and to contact the local Rotary Club for their assistance.
Recreation Superintendent Alexander requested assistance from the Commission
on securing door prizes, and will meet and discuss with Commissioner Small, the
possibility of entertainment and any necessary pre-Fair preparations. She also
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reminded Commissioners to arrive between 7:30-8:00 a.m. the day of the Fair, to
assist with set-up
7. NEW BUSINESS
A Discussion on Cancellation of May 21, 1999 Commission Meeting and
Schedule a Special Meeting.
MSC COMMISSIONER LEE VANCE MOVED, COMMISSIONER SMALL SECONDED
TO CANCEL REGULAR SENIOR CITIZEN COMMISSION MEETING MAY 21,
1999 AND SCHEDULE SPECIAL MEETING FOR MAY 14,1999 AT 1:00 P.M.
MOTION CARRIED. 6-0.
B. Nomination and Election of Officers.
MSC COMMISSIONER LEE VANCE MOVED, CHAIRPERSON NORLING
SECONDED TO NOMINATE VICE CHAIRPERSON HARTLEY AS
CHAIRPERSON OF THE SENIOR CITIZEN COMMISSION. MOTION CARRIED.
5-0-1 (HARTLEY ABSTAINED).
MSC COMMISSIONER SMALL MOVED, COMMISSIONER MASTRO SECONDED TO
NOMINATE COMMISSIONER LEE VANCE AS VICE CHAIRPERSON OF THE
SENIOR CITIZEN COMMISSION. MOTION CARRIED. 5-0-1 (VANCE
ABSTAINED).
8. ANNOUNCEMENTS
A Commissioners
Vice Chairperson Vance announced he was assisting the City of Encinitas
Community Development Department, and reviewing plan developments.
Chairperson Hartley advised that this month was the Senior Citizen Commission's
10th year Birthday.
B. Staff
Recreation Superintendent Alexander advised, that through City CDBG Funds,
Project C.AR.E. has been funded for another year.
9. ADJOURNMENT
. Meeting adjourned at 3:05 p.m.
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