1999-03-19
CITY OF ENCINITAS
SENIOR CITIZEN COMMISSION
MINUTES
Meeting Date: March 19, 1999; 1 :00 p.m.
1. CALL TO ORDER/ROLL CALL
Chairperson Norling called the meeting to order at 1: 15 p.m.
Present:
Chairperson Norling, Vice Chairperson Hartley, Commissioners
Mastro, Small (1:15 p.m.).
Also
Present:
Recreation Superintendent Pam Alexander and Administrative
Secretary Jacklyn Dakovich.
Absent:
Commissioners Linda Nyberg and Lee Vance
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
David Miller, 6274 Twin Lake Dr., San Diego, 92119 (Chairman of the Board, Family
Services Association) gave a status report on the Family Services Association, including
financial information and fund raising efforts. He noted their current priorities are
operating the Encinitas Senior Center and continuing with court ordered domestic
violence counseling out of Escondido. He distributed information on programs currently
offered as well as current funding sources, and advised the corporate office had moved to
a house at 620 E. 2nd Ave., Escondido.
Recreation Superintendent Alexander asked how many members were on the current
Family Services board and the size of their current staff.
Mr. Miller advised there were currently five members on the board and their staff
consisted of three people (Ed Fletcher, CEO (part-time); Rose Delos Santos, Executive
Director/Financial Manager, Dee Larson, Balour Senior Center Director) and several
domestic violence counselors.
Vice Chairperson Hartley asked about planned growth of the Association.
Mr. Miller advised there would be no uncontrolled growth, no rapid expansion of work or
staff, and that their primary goal was to work with the Senior Center, grow in the area of
domestic violence counseling and work with other courts on more counseling.
4A-(
Recreation Superintendent Alexander asked if Family Services had developed any
proposed staffing plan for the new Senior Center at Oakcrest Park, based on their interest
to operate this facility.
Mr. Miller advised Family Services had nothing on paper as yet, still in the review and
discussion stages.
Recreation Superintendent Alexander further noted that the Family Services Association
request for CDSG funding for next fiscal year was not received by the deadline date for
submittal, so this funding source would not be provided.
The Commission thanked Mr. Miller for his status report.
Chairperson Norling advised that Item 5A would be heard next.
5. PRESENTATION
A. Presentation of Certificate of Appreciation to Sheriff's Senior Volunteer
Patrol.
Certificates of Appreciation were presented to the Sheriff's Senior Volunteer Patrol
members Frank Wilson and Brian McNamee.
4. APPROVAL OF MINUTES
A. Approval of minutes of regular meeting February 19, 1999.
MSC VICE CHAIRPERSON HARTLEY MOVED, COMMISSIONER SMALL
SECONDED TO APPROVE MINUTES OF REGULAR MEETING NOVEMBER
FEBRUARY 19, 1999. MOTION CARRIED. 4-0.
6. UNFINISHED BUSINESS
A. Status Report on Project C.A.R.E.
Recreation Superintendent Alexander reviewed the Project C.A.R.E. status report
for February and advised she had received correspondence from North County
Council on Aging and their interest in operating our current Project C.A.R.E.
services. She noted that this proposal may be advantageous when the new
Senior Center opens and recommended continued research on this opportunity.
Vice Chairperson Hartley recommended no action be taken at this time and that
Mr. Burnett, North County Council on Aging, be contacted, thanked for the offer,
and advised that the offer will be considered and responded to at a later date.
+A-2-
THE COMMISSION IN CONSENSUS AGREED TO THIS RECOMMENDATION.
Recreation Superintendent Alexander further advised that at a recent meeting she
attended at the County's Aging and Independence Services (AI.S.) formally
known as Area Agency on Aging, she learned that A.I.S. has additional funding to
help support Project C.AR.E., with computer upgrades at sites, expanding
volunteer support and Adult Protective Services resources.
B. Status Report on Senior Facilities at Oakcrest Park.
Recreation Superintendent Alexander reviewed the Ad Hoc Committee's past
three meetings on the Community and Senior Center, noting that the main issues
addressed were building access and parking, and reviewed the changes that are
recommended for the final plans. She also presented the information she had
provided the Ad Hoc Committee and distributed copies to the Commission. She
further noted a final proposal would be ready for submittal to City Council at their
April 14 meeting and encouraged Commission members to attend the meeting in a
show of support.
Recreation Superintendent Alexander also reported on her recent presentations at
the Encinitas Senior Center, how well she was received and the interest in the
Senior Center facilities.
C. Update Report on Ad Hoc Sub-Committees (Outreach Information
Program, New Senior Center Operations Review, Transportation Review),
and Representative Reports.
Outreach Information - No report.
New Senior Center Operations Review - Vice Chairperson Hartley advised that it
is time to bring together the Operations and Maintenance proposal for the Senior
Center, and asked for Commission input. He further advised he had concerns
about Family Services Association having the experience to run the new full-
service Senior Center.
Recreation Superintendent Alexander stated that the only senior facility Family
Services has managed and operated is the Encinitas Senior Center at the Balour
site. The Oakcrest site will be a larger, more active facility and will require
experience in facility, personnel, volunteer and programming management.
t-
Vice Chairperson Hartley noted that City Council needs to direct staff to review
options for the operations and maintenance of the new Senior Center, and
consider City staff's operation of the senior facilities as an option.
4A-3
IN CONSENSUS, THE COMMISSION APPOINTED VICE CHAIRPERSON
HARTLEY TO ADDRESS CITY COUNCIL FOR DIRECTION ON SENIOR
CENTER OPERATIONS AND MAINTENANCE OPTIONS.
Transportation Review - No report.
Representative Report - Council Contact - no report.
Representative Report - Senior Center Foundation Liaison - Commissioner
Mastro advised that a tentative date had been set for the Follies (February 14,
2000). This year's Follies was a successful event.
D. Status Report on Senior Citizen Commission Appointments.
Recreation Superintendent Alexander welcomed new Commissioner Kathleen
Vance and returning Commissioners Norling and Small.
E. Status Report on the 1999 Senior Information Fair.
Recreation Superintendent Alexander advised that arrangements had been made
to use Chapel by the Sea as an alternate site for the Fair, if needed. She also
noted she had been contacted by Gary Taylor, Coast News regarding possible
Commission interest in feature articles regarding the upcoming Fair and the
Commission's 10th anniversary in April.
The Commission was receptive to the idea of news articles with an emphasis on
the Fair, Anniversary, and Commission accomplishments.
Recreation Superintendent Alexander distributed last year's Fair flyer for
Commission input and comments, and suggested that raffle prizes be limited to 5-
6 this year (due to comments received on evaluations). She also distributed last
year's Senior Services brochure to the Commission for any updates and
suggested that since there was still a good supply of the brochures on hand, the
brochure could still be used this year at the 1999 Fair.
Commissioner Mastro suggested leaving the year off future brochure printings, so
it could be used any year.
IN CONSENSUS, THE COMMISSION RECOMMENDED USING LAST YEAR'S
SENIOR FAIR FLYER FORMAT USING THE COLORS RED AND BLUE.
/
i
Vice Chairperson Hartley suggested that a representative from the local Rotary
Club be invited to the Commission's April meeting, to review volunteer
opportunities the day of the Fair.
+A-4
7. NEW BUSINESS
None.
8. ANNOUNCEMENTS
A. Commissioners
None
B. Staff
Recreation Superintendent Alexander advised the City has established a Web Site
and that she had provided current Senior information for the site.
9. ADJOURNMENT
Meeting adjourned at 3:25 p.m.
4A-5