2001-02-28 CSD Amend Records Retention
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~ Ca~-diff Sa~fl~tat. ~on I)~strict
AGEIV'1)A REPORT
~ Meeting Date: February 28, 2001 ~
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TO: Board Members •
VIA: Board Manager ~11 ,
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FR0M: ~~CDeborah Cervone, Board Clerk
SUBJECT: Adoption of Resolytion 2001-03 Amending tht Distrirt's Rerords Retention
. Schedule.
BACKGROUND:
~ 1'be League of Caiiforn~a Cities ar~d 4he California Coty Cler:c's ~~ssociation r~.~centti}•
FublAS6ed ~tecord ~tetentiu. Guidelines to assist Citieg and Districis in establishing legal
retention of recoe-ds.
Based on thesc new guidelines, Staff is propasing that ~ht Distrirt's Record Retentioa
schedule h,e amendcd to reflect the recommendeci re:entian. AU proposed changes are
indicated wit6 strike-xhroughs and itu:ics.
RECOMIYiENDATI04J
Adopt lEtesofution 2401-03.
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~ RESOLUTIUN 2091-03
A RESOLUTi ION OF THE +CARDIFF SEl.N1TATlON QISTRICT
AMENDi:`1G Ta-IE RECORDS
RETENTION SCHEDULE
WHEItEAS, Cafafornia Covernnsent code Section 34090 proviaies cunditiors
whereby Qublic record whicb are no longer needed or usetut may be destroyed; and
VVHEREAS, au NUVember 13, 1990, the District Board of the Cardiff Sanitatioa
District, adopted a Records RetentioQ Scbedule; now, t6erefore,
BE IT RESOLVED by the Boards of the Cardifl Saoitation District:
1. Ti hat the Cardiff Sanitation District Rerords Reteotion Schrc9ulr u hersbtiamended as reftected in Exhibet A. +
PASSE]D A?WD ADUPTFD this 28t6 day of February, 2001, by dhe follow•ing vote to
wet:
~ AY ES:
NAYS:
ABSTAIN:
aBSEN'Y':
Msggie Houlihan, Cbair
Cardiff Sanitation District
A'I"TEST:
Deborah Cervone, Boaid Clerk
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EXHIBI'I' 66A')9
Cardif`f Sanitdtion District
Records Retention Schedute
Amended FQbruar-y 2$, 2001
By
Itesfllution 2001-03
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~ GATEGORY TIT'LE _ RETENTION
1000 GEiVERAL ADMINISTR4'TION
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2000 LEGAL
2020 ArineaatioM Permatient, Film Perman:•nt
:a40 Qrdinances Permanrnt, Film permat►Pnt
2041 Resolutions Perrnanent, Film Permanent
2:544 A40g049094 A4#~&Ei14 ^ _ . p
2540 Liligation & Subpoenas I i:.-.R! Resulut:un + i
2710 Aff davits und Legaf Notices End vf Cicrrent Yenr 7
~ :?22 • • • • ' • • • . . •
2740 Proof of wublication End of Current l'ear + 7
T.,_0..r rn: _,t..d..ve i. ~ ~•.1...
2810 Cu►ttrac7s dc Agreements Cvmpletiun, Term. + i
2830 Appeals, Transmittals End of C«rrent Y'ear + 2
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4500 Com. mittees, Cammissions c& Boards
4540 General Administration
4541 CSD Agenda .4c Notices er.nd of Current ti'ear 3
4542 CSD Minutes & Resolutions Permanent, Film Pernnanent
4544 CSD Insurance i'r,nd of Current Year + S. Film
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4545 CSD Insurance Poircies End ot Cument Year +2. Film
ovtao1 2
~r --•.o~s.
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4546 CSD Keering : apt-s End ojC'arrcnt Yror
5000 Other OrQanization.;
6000 FINANC~
6180 ~pieiai g . ~-qW---~
6180 Fi►aalrcial State►nents 8c Ileports Frrrnunrrrt, ti1;," Prrrnunrnt
6450 Fecs End of Currrnt Year + 4 ~
94'00' l -
~ 6490 ,8onds/Debt ,i.fatwrityvExpirvtiun + S, Fibrv
~ F'ennwnrnt
r 6491 Ceneral Obligation Bonds Paymeav'ExpirHtH:n +5, FiIm
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5560 PURCflASING
5701) T?ROPER fI'
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6710 [7eeds and Easements Per:na:.oyRt, Fi1nT Permnnrrrt
i 6810 Equipment Maintenance Fnd aY Curren: Yea. + 2
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+ 7000 'Personnel
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71 S~~ Stateyrent ojEconomre I'nterpstR (ElectPd Ufficialc) End af Noldi»g Qf fice
8000 P'U13LIC SERVICE;S
8460 Sewers End of Current Yerro• + 2. FifEn
' PPrmanent
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9000 HYSTO,,.ICAL cc PUB~,IC IN _,c,5T
02/14/0i 3 IA'j5p
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