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1997-11-21 CITY OF ENCINITAS SENIOR CITIZEN COMMISSION MINUTES Meeting Date: November 21, 1997; 1 :00 p.m. 1. CALL TO ORDER/ROLL CALL Chairperson Black called the meeting to order at 1:00 p.m. Present: Chairperson Black, Commissioners Hartley, Springer-Bake~, Patton, Cruger and Small. Also Present: Recreation Superintendent Pam Alexander and Administrative Secretary Jacklyn Dakovich. Absent: Vice Chairperson Norling. 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS None. 4. APPROVAL OF MINUTES A. Approval of minutes for regular meeting held October 17, 1997. MSC COMMISSIONER HARTLEY MOVED, COMMISSIONER PATTON SECONDED TO APPROVE MINUTES OF REGULAR MEETING HELD OCTOBER 17, 1997. MOTION CARRIED. 6-0. B. Approval of minutes of special joint meeting with Parks & Recreation Commission held October 7, 1997. MSC COMMISSIONER SPRINGER-BAKER MOVED, COMMISSIONER SMALL SECONDED TO APPROVE MINUTES OF SPECIAL JOINT MEETING WITH PARKS & RECREATION COMMISSION HELD OCTOBER 7,1997~ MOTION CARRIED. 3-3-0. (ABSTAINED COMMISSIONERS PATTON, SMALL AND SPRINGER-BAKER, THEY DID NOT ATTEND MEETING). PRESENTATIONS 5. (J None. 4A-l 6. UNFINISHED BUSINESS A. Status Report on Project C.A.R.E./Brochure Distribution Recreation Superintendent Alexander reviewed the Project C.A.R.E. status report for October and shared information on the Coordinator's activities during the month. She also discussed brochure distribution (Project C.A.R.E. and Senior Information brochures are distributed together) and a form she had developed to track distribution. Commissioner Hartley asked if there was a need for volunteers to help with distribution of brochures. Recreation Superintendent Alexander responded there was always a need for volunteers and when the distribution list was finalized, she would ask for assistance with distribution. B. Status Report on Senior Facilities at Oakcrest Park. Recreation Superintendent Alexander reviewed the upcoming joint meeting on Oakcrest Park with the Parks & Recreation Commission. She also advised the Commission that the signage at Balour and Encinitas Blvd. had been changed and now read "Future Home of the Senior Center". C. Update Report on Ad Hoc Sub-Committees (Senior Center Advocacy Group, Outreach Information, New Senior Center Operations Review, and Representative Report on Council Contact). Senior Center Advocacy Group - Commissioner Hartley noted there had been response to the Commission's letter to City Council requesting that correspondence, etc. read Community/Senior Center. He further advised that he and Chairperson Black had met with Council Member DuVivier regarding these concerns and as yet they have not heard from him. He also noted that Chairperson Black had met with Deputy Mayor Aspell regarding these concerns and she had no problem with original name. During this meeting Deputy Mayor Aspell advised that she would like the Commission to participate in upcoming goal setting meetings, after she is appointed Mayor. Commissioner Hartley also advised that he had spoken to Council Member DuVivier some time ago, regarding the possibility of an agenda item that would address the need for the consistent use of the original project name, Community/Senior Center, but to date this had not happened. ( ( 4A -"1- A brief discussion followed with all Commissioners expressing their concerns that the use of different names for the project was causing unnecessary confusion in the Community. IN CONSENSUS, THE COMMISSION AGREED TO WRITE ANOTHER LETTER TO CITY COUNCIL REGARDING THE PROJECT NAME, NOTING THE CHOICES WERE COMMUNITY/SENIOR CENTER OR COMMUNITY & SENIOR CENTER. Outreach Information - Commissioner Cruger advised that the Ad Hoc Sub Committee had met in October, mapped out program ideas and confirmed a presentation by Jim Benson, Asst. City Manager, on the golf course for the January Commission meeting. She suggested that speakers be agendized first, so those interested could come, hear the speaker and leave. She further noted she will promote the event by distributing flyers and advertising in local papers. She presented two flyers for Commission approval. Commissioner Cruger presented a tentative list of speakers for upcoming months, which included February - tax person; March - report from Foundation member, and noted she was open to suggestions for speakers from Commissioners. New Senior Center Operations Review - Commissioner Hartley advised that he had distributed the survey on Senior Center operations that the Committee had produced, to the Foundation members, who found it very informative. He further advised that he had been contacted about a possible meeting to discuss the Meals on Wheels operation after May, when it is possible that this program will leave the Balour site, and use the Salvation Army kitchens to provide meals. He noted that this move will have great impact on the current Senior Center 's income. He suggested that the Commission would be interested in supporting anything that would save the lunch program at the Balour site until our Center is available. The Commission discussed the importance of the Senior Center to many seniors, who come for lunch as well as socializing. Commissioner Hartley clarified further that he had been contacted by the Senior Center, asking for Senior Citizen Commission verbal support to keep the facility open. COMMISSIONER HARTLEY MOVED, COMMISSIONER SMALL SECONDED TO SUPPORT, AS A COMMISSION, ANY CONGREGATE NUTRITION PROGRAM THAT WOULD ASSIST IN KEEPING THE SENIOR CENTER OPEN UNTIL THE NEW FACILITY IS AVAILABLE. \ Chairperson Black suggested changing a word in the motion (any) and perhaps using something more specific. 1-A. 3 Chairperson Black suggested the motion should read "support keeping the site open" I without committing to any specific program. COMMISSIONER CRUGER MOVED TO AMEND ORIGINAL MOTION, CHAIRPERSON BLACK SECONDED TO CHANGE WORDING IN ORIGINAL MOTION TO "A" CONGREGATE NUTRITION PROGRAM RATHER THAN "ANY". MOTION CARRIED. 5-0-1 (COMMISSIONER HARTLEY NO). MSC ORIGINAL MOTION WITH AMENDMENT FROM "ANY" TO "A" CONGREGATE NUTRITION PROGRAM PASSED. MOTION CARRIED. 6-0. Representative Report on Council Contact - Chairperson Slack reviewed her meeting with Deputy Mayor Aspell regarding the name of the Center and the upcoming goals workshop. D. Update on Holiday Parade Participation. Recreation Superintendent Alexander gave a brief status report on the Parade and reviewed earlier Commission discussion on their participation. Commissioner Hartley advised the cars he had suggested earlier, would not be suitable and that the Commission will go with the Mustang convertibles to be provided by Vice Chairperson Norling. Commissioner Small advised she would also participate and ride in the Parade. E. Report on November 3, 1997 Joint Meeting with City of Vista Senior Commission. Recreation Superintendent Alexander reviewed the joint meeting with the City of Vista Senior Commission, which included a delightful lunch and facility tour. The Commission discussed various aspects ofthecenter and 'noted that the upcoming new center will provide a greater area for programs and will also assist in providing greater central control of the City's various facilities. \ F. Update on Communications with Staff/Council regarding Senior Concerns. Recreation Superintendent Alexander reviewed the Commission's concerns regarding the advocacy group, signage and various avenues the Commission could use to contact City Council members from personal contact, letters, attending Council meetings. . ( ( <1-A -4 Chairperson Black emphasized the need for greater communication with City Council and staff so that the Commission could address issues that are pertinent to seniors. Recreation Superintendent Alexander advised that she would contact the City Attorney for further clarification on'the process for the Commission and report back to the Commission. Commissioner Hartley suggested that two people work with Recreation Superintendent Alexander on this issue, after discussion with the City Attorney, to come up with additional solutions to enhance communications.. Chairperson Black will work with the Superintendent and appoint one other person, 7. NEW BUSINESS A. Discussion on Cancellation of December 19, 1997 Senior Citizen Commission Meeting. MSC COMMISSIONER PATTON MOVED, COMMISSIONER SPRINGER-BAKER SECONDED TO CANCEL DECEMBER COMMISSION MEETING. MOTION CARRIED. 5-0. B. Discussion on Future Meeting with City of Vista Senior Commission. Recreation Superintendent Alexander discussed the Commission hosting the City of Vista Senior Commission the latter part of February. Both Chairperson Black and Commissioner Hartley suggested that the Commission host the Vista Senior Commission in March. Recreation Superintendent Alexander will contact Cathy Brendel, City of Vista and discuss possible March dates. IN CONSENSUS, THE COMMISSION AGREED TO HAVE A TAX EXPERT AS THEIR GUEST SPEAKER FOR THE FEBRUARY MEETING. 8. ANNOUNCEMENTS A. Commissioners Commissioner Hartley advised that a Commissioner should be attending "the North County Senior Coalition meetings, and volunteered to attend and report back to the Commission. He also announced the upcoming Foundation Fund Raiser at La Paloma Theater. ( 4A "S I, ( I ~" 4A-(o Commissioner Patton advised that a cook book was going to be sold as another Foundation Fund Raiser. Chairperson Black reviewed NOCOA information and the AARP newsletter, announced the Senior Center annual Thanksgiving dinner and advised that Mandy Guimond, Housing/Grants Analyst, City of Encinitas has information on low income housing (Encinitas Terrace Apartments). She also distributed Chamqer of Commerce brochure. B. Staff Recreation Superintendent Alexander distributed the graffiti hotline and Teen Directory brochure, and information on an Assistance League that will deliver' books and tapes to those who can't get to the library. She also noted that Vice Chairperson Norling had requested an agenda item - City Library - which -will be on the January agenda. 9. ADJOURNMENT Meeting adjourned at 3:1 0 p~m. Ja Adm. Sec.