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1997-10-17 ( . .~ CITY OF ENCINIT AS SENIOR CITIZEN COMMISSION MINUTES Meeting Date: October 17, 1997; 1 :00 p.m. 1. CALL TO ORDER/ROLL CALL Chairperson Black called the meeting to order at 1:00 p.m. Present: Chairperson Black, Commissioners Hartley, Springer-Baker, Patton, Vice Chairperson Norling (1:10), Commissioner Cruger (1:10). Also Present: Recreation Superintendent Pam 'Alexander and Administrative Secretary Jacklyn Dakovich. Absent: Commissioner Small. 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS None. 4. APPROVAL OF MINUTES A. Approval of minutes for special joint meeting with Parks & Recreation Commission held September 9,1997. MSC TO APPROVE MINUTES OF SPECIAL JOINT MEETING HELD SEPTEMBER 9, 1997. MOTION CARRIED. 3-0-1 (HARTLEY ABSTAINED) B. Approval of minutes for regular meeting held September 19,1997. MSC. COMMISSIONER HARTLEY MOVED, COMMISSIONER SPRINGER-BAKER SECONDED TO APPROVE MINUTES OF REGULAR MEETING SEPTEMBER 19,1997. MOTION CARRIED. 4-0. 5. PRESENTATIONS None. ( ..{ 4A-\ 6. UNFINISHED BUSINESS A. Status Report on Project C.A.R.E. Recreation Superintendent Alexander reviewed the Project C.A.R.E. status report for September, and then announced that Nadine Proctor-Kaina had accepted a position with the Vista NOCOA office and would no longer be working with the City Project C.A.R.E. program. The Commission and Recreation Superintendent Alexander thanked her for a job well done and presented her with a plaque and flowers. Recreation Superintendent Alexander introduced the new Project C.A.R.E. Coordinator Christina Linehan and welcomed her with flowers. B. Status Report on Senior Facilities at Oakcrest Park. Recreation Superintendent Alexander reviewed the information discussed at the recent joint Parks &Recreation/Senior Citizen Commission meeting with M. W. Steele Group, architect for the Oakcrest facility. She noted the revised floor plan which included reinstating a hallway access, enlarging the stage in the gymnasium, moving the janitor's closet to the rear of the building, adding drop-off area in front of building, as well as increased handicap parking spaces. She also noted the suggestion for a tennis court in the lower parking area and the elevation changes. The Commission discussed various aspects of the project including lower level parking having step and/or ramp access to building, height restrictions, exterior finishes, available parking spaces and a need fora drop-off area at senior facility entrance. C. Update Report on Ad Hoc Sub-Committees (Senior Center Advocacy Group, Outreach Information, New Senior Center Operations Review, and Representative Report on Council Contact). Senior Center Advocacy Group - Commissioner Hartley discussed he will meet with Recreation Superintendent Alexander to discuss and clarify issues on the proposed Senior facilities. Outreach Information - Commissioner Cruger requested that the Ad Hoc Subcommittee meet to discuss plans for 1998, including speaker presentations and asked for suggestions for potential speakers. ' Commissioner Hartley advised that Lee Weikum had news and wanted to make a presentaticm. \ ( Commissioner Springer-Baker suggested a report from the Foundation. 4A-'2- Recreation Superintendent Alexander suggested presentations by the Red Cross, Fire Department with regard to EI Nino, Marie Madden with Sheriffs Crime Prevention, and Jim Benson on the new golf course. New Senior Center Operations Review - Commissioner Hartley advised he had nothing new to report, however, he will call an Ad Hoc Sub-Committee meeting to review research information on facility operation and maintenance costs. Representative Report on Council Contact - Chairperson Black suggested a return to the annual breakfast meetings as one way to interact as a Commission with Council members on a regular basis. Recreation Superintendent Alexander noted that the breakfast meetings were successful, and Chairpersons of the various Commissions attended. She suggested that the Commission might hold a special breakfast meeting with Council Members after the first of the year, perhaps January or February would be an opportune time. D. Evaluation of Encinitas Day Participation. Recreation Superintendent Alexander referred the Commission to the Encinitas Day evaluation form and requested their input. Chairperson Black noted that senior citizens were not visible throughout the day, they seemed to come mid-morning and leave by early afternoon. ShE;! suggested that the day was too long, however, did note that the Commission needed to be there for all citizens not just seniors. Commissioner Patton felt the survey was worthwhile and would like to see more freebies to encourage greater participation at the booth. She also noted that skateboards were a problem at the event. Commissioner Springer-Baker noted that the booth was too close to the entertainment-area, which made it difficult to talk and hear. She suggested another site for next year further away from the music. Chairperson Black further noted that it would be a good idea to be set-up and ready when the 5K Run/Walk ends and those participants come through the area. ( '-, \ Commissioner Hartley suggested the event hours could be 9 a.m. to 4 p.m. He also noted that when the booths were set-up there was no easy access for beach goers near the restrooms and many walked right through the booths. He further suggested that street barricades be removed earlier, as they were in the way for those exiting the event. 4A3 Commissioner Cruger also recommended improving the exit areas when the event ends and vendors are trying to leave the area. Recreation Superintendent Alexander discussed logistical/staffing issues of opening early, and would pass all the suggestions and recommendations on to the Event Coordinator. She asked if the site was adequate for this type of event and if the Commission would participate next year. IN CONSENSUS, THE COMMISSION AGREED THAT THE SITE WAS ADEQUATE FOR THIS TYPE OF EVENT AND THEY WOIULD PARTICIPATE NEXT YEAR. E. Discussion on Holiday Parade Participation. Chairperson Black reported that Vice Chairperson Norling will coordinate Commission participation in the Parade and his son will provide a car (Mustang). She also asked who would be participating in the Parade and riding in the' vehicle with her. Vice Chairperson Norling, Commissioners Hartley and Springer-Baker all responded yes. Commissioner Hartley advised that he has access to three Model A's, which could be used in the Parade and will coordinate with Vice Chairperson Norling. Recreation Superintendent Alexander noted the upcoming Float Seminar and invited the Commission to attend. F. Discussion of Joint Meeting with City of Vista Senior Commission. Recreation Superintendent Alexander reviewed the upcoming joint meeting with the City of Vista Senior Commission scheduled for November 3, and offered to drive. She suggested meeting a~ City Hall at 11: 15 a.m. 7. NEW BUSINESS A. Discussion on Enhancing Communications with Staff/Council regarding Senior Concerns. Commissioner Patton would like the Senior Citizen Commission to have a greater opportunity to review and approve issues that involve seniors. Commissioners want to be informed on all senior issues before decisions are made. c. _ ( \ 1-A-4- Recreation Superintendent Alexander expressed that some issues are administrative decisions and clarified further that the Commission was an advisory body to City Council, not a decision making body and does not give direction to Councilor staff, but ~an make recommendations. Chairperson Black advised that she had recently sent a letter to City Council urging stronger senior identification with the Oakcrest project. Commissioner Hartley strongly objected to the current signage and lack of City interest in making any changes. Commissioner Cruger noted that originally the Oakcrest facility was called Community/Senior Center and within the last few months the emphasis has been on Community Center with Senior Wing. Commissioner Patton advised that during a recent meeting with Council Member DuVivier, he referred to the project as Community/Senior Center. Chairperson Black advised she was not as concerned with the final name, but emphasized the importance of the Community being able to identify with the project as both a Community and Senior Center. The Commission discussed the importance of keeping senior identity in connection with the Oakcrest project, which would assist with fund raising. The Commission also discussed ways to improve these areas of communication, through letters, oral communication at Council meetings and individual contact with Council members. IN CONSENSUS, THE COMMISSION AGREED TO CONTACT COUNCIL MEMBER DUVIVIER AND DEPUTY MAYOR ASPELL REQUESTING AN AGENDA ITEM TO CLARIFY THE CURRENT NAME OF THEOAKCREST PROJECT. Commissioner Hartley noted lack of senior information in several City-wide publications (for example: City Newsletter and City Manager's Newsletter) and volunteered to contact those involved and provide such information for publication. 8. ANNOUNCEMENTS A. Commissioners Commissioner Hartley announced the upcoming Sister City event "Afternoon Among the Bamboo" 4-A- 5 ( Commissioner Cruger encouraged all Commissioners to attend the future joint Parks & Recreation/Senior Citizen Commission meetings regarding the Oakcrest project. Chairperson Black reviewed the new CIP/Budget booklet briefly, read the thank you note from Regina Ash's family and advised she had the San Diego Chapter AARP Newsletter if anyone was interested. B. Staff Recreation Superintendent Alexander distributed a laminated copy of the information sheet on the Oakcrest project, that was used during Encinitas Day. 9. ADJOURNMENT Meeting adjourned at 3:15 p.m. ( ~c1A-~ nEar) . A(L Marga Black, Chairpe;?3on Adm. Sec. ( 4A'lo