1997-10-17
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CITY OF ENCINIT AS
SENIOR CITIZEN COMMISSION
MINUTES
Meeting Date: October 17, 1997; 1 :00 p.m.
1.
CALL TO ORDER/ROLL CALL
Chairperson Black called the meeting to order at 1:00 p.m.
Present:
Chairperson Black, Commissioners Hartley, Springer-Baker, Patton,
Vice Chairperson Norling (1:10), Commissioner Cruger (1:10).
Also
Present:
Recreation Superintendent Pam 'Alexander and Administrative
Secretary Jacklyn Dakovich.
Absent:
Commissioner Small.
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
None.
4. APPROVAL OF MINUTES
A. Approval of minutes for special joint meeting with Parks & Recreation
Commission held September 9,1997.
MSC TO APPROVE MINUTES OF SPECIAL JOINT MEETING HELD SEPTEMBER 9,
1997. MOTION CARRIED. 3-0-1 (HARTLEY ABSTAINED)
B. Approval of minutes for regular meeting held September 19,1997.
MSC. COMMISSIONER HARTLEY MOVED, COMMISSIONER SPRINGER-BAKER
SECONDED TO APPROVE MINUTES OF REGULAR MEETING SEPTEMBER
19,1997. MOTION CARRIED. 4-0.
5. PRESENTATIONS
None.
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6. UNFINISHED BUSINESS
A. Status Report on Project C.A.R.E.
Recreation Superintendent Alexander reviewed the Project C.A.R.E. status report
for September, and then announced that Nadine Proctor-Kaina had accepted a
position with the Vista NOCOA office and would no longer be working with the City
Project C.A.R.E. program. The Commission and Recreation Superintendent
Alexander thanked her for a job well done and presented her with a plaque and
flowers. Recreation Superintendent Alexander introduced the new Project
C.A.R.E. Coordinator Christina Linehan and welcomed her with flowers.
B. Status Report on Senior Facilities at Oakcrest Park.
Recreation Superintendent Alexander reviewed the information discussed at the
recent joint Parks &Recreation/Senior Citizen Commission meeting with M. W.
Steele Group, architect for the Oakcrest facility. She noted the revised floor plan
which included reinstating a hallway access, enlarging the stage in the
gymnasium, moving the janitor's closet to the rear of the building, adding drop-off
area in front of building, as well as increased handicap parking spaces. She also
noted the suggestion for a tennis court in the lower parking area and the elevation
changes.
The Commission discussed various aspects of the project including lower level
parking having step and/or ramp access to building, height restrictions, exterior
finishes, available parking spaces and a need fora drop-off area at senior facility
entrance.
C. Update Report on Ad Hoc Sub-Committees (Senior Center Advocacy
Group, Outreach Information, New Senior Center Operations Review, and
Representative Report on Council Contact).
Senior Center Advocacy Group - Commissioner Hartley discussed he will meet
with Recreation Superintendent Alexander to discuss and clarify issues on the
proposed Senior facilities.
Outreach Information - Commissioner Cruger requested that the Ad Hoc
Subcommittee meet to discuss plans for 1998, including speaker presentations
and asked for suggestions for potential speakers. '
Commissioner Hartley advised that Lee Weikum had news and wanted to make a
presentaticm.
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Commissioner Springer-Baker suggested a report from the Foundation.
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Recreation Superintendent Alexander suggested presentations by the Red Cross,
Fire Department with regard to EI Nino, Marie Madden with Sheriffs Crime
Prevention, and Jim Benson on the new golf course.
New Senior Center Operations Review - Commissioner Hartley advised he had
nothing new to report, however, he will call an Ad Hoc Sub-Committee meeting to
review research information on facility operation and maintenance costs.
Representative Report on Council Contact - Chairperson Black suggested a
return to the annual breakfast meetings as one way to interact as a Commission
with Council members on a regular basis.
Recreation Superintendent Alexander noted that the breakfast meetings were
successful, and Chairpersons of the various Commissions attended. She
suggested that the Commission might hold a special breakfast meeting with
Council Members after the first of the year, perhaps January or February would be
an opportune time.
D. Evaluation of Encinitas Day Participation.
Recreation Superintendent Alexander referred the Commission to the Encinitas
Day evaluation form and requested their input.
Chairperson Black noted that senior citizens were not visible throughout the day,
they seemed to come mid-morning and leave by early afternoon. ShE;! suggested
that the day was too long, however, did note that the Commission needed to be
there for all citizens not just seniors.
Commissioner Patton felt the survey was worthwhile and would like to see more
freebies to encourage greater participation at the booth. She also noted that
skateboards were a problem at the event.
Commissioner Springer-Baker noted that the booth was too close to the
entertainment-area, which made it difficult to talk and hear. She suggested
another site for next year further away from the music.
Chairperson Black further noted that it would be a good idea to be set-up and
ready when the 5K Run/Walk ends and those participants come through the area.
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Commissioner Hartley suggested the event hours could be 9 a.m. to 4 p.m.
He also noted that when the booths were set-up there was no easy access for
beach goers near the restrooms and many walked right through the booths. He
further suggested that street barricades be removed earlier, as they were in the
way for those exiting the event.
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Commissioner Cruger also recommended improving the exit areas when the
event ends and vendors are trying to leave the area.
Recreation Superintendent Alexander discussed logistical/staffing issues of
opening early, and would pass all the suggestions and recommendations on to
the Event Coordinator. She asked if the site was adequate for this type of event
and if the Commission would participate next year.
IN CONSENSUS, THE COMMISSION AGREED THAT THE SITE WAS
ADEQUATE FOR THIS TYPE OF EVENT AND THEY WOIULD PARTICIPATE
NEXT YEAR.
E. Discussion on Holiday Parade Participation.
Chairperson Black reported that Vice Chairperson Norling will coordinate
Commission participation in the Parade and his son will provide a car (Mustang).
She also asked who would be participating in the Parade and riding in the'
vehicle with her. Vice Chairperson Norling, Commissioners Hartley and
Springer-Baker all responded yes.
Commissioner Hartley advised that he has access to three Model A's, which
could be used in the Parade and will coordinate with Vice Chairperson
Norling.
Recreation Superintendent Alexander noted the upcoming Float Seminar
and invited the Commission to attend.
F. Discussion of Joint Meeting with City of Vista Senior Commission.
Recreation Superintendent Alexander reviewed the upcoming joint
meeting with the City of Vista Senior Commission scheduled for November
3, and offered to drive. She suggested meeting a~ City Hall at 11: 15 a.m.
7. NEW BUSINESS
A. Discussion on Enhancing Communications with Staff/Council regarding
Senior Concerns.
Commissioner Patton would like the Senior Citizen Commission to have a greater
opportunity to review and approve issues that involve seniors. Commissioners
want to be informed on all senior issues before decisions are made.
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Recreation Superintendent Alexander expressed that some issues are
administrative decisions and clarified further that the Commission was an
advisory body to City Council, not a decision making body and does not give
direction to Councilor staff, but ~an make recommendations.
Chairperson Black advised that she had recently sent a letter to City Council
urging stronger senior identification with the Oakcrest project.
Commissioner Hartley strongly objected to the current signage and lack of City
interest in making any changes.
Commissioner Cruger noted that originally the Oakcrest facility was called
Community/Senior Center and within the last few months the emphasis has been
on Community Center with Senior Wing.
Commissioner Patton advised that during a recent meeting with Council Member
DuVivier, he referred to the project as Community/Senior Center.
Chairperson Black advised she was not as concerned with the final name, but
emphasized the importance of the Community being able to identify with the
project as both a Community and Senior Center.
The Commission discussed the importance of keeping senior identity in connection
with the Oakcrest project, which would assist with fund raising.
The Commission also discussed ways to improve these areas of communication,
through letters, oral communication at Council meetings and individual contact
with Council members.
IN CONSENSUS, THE COMMISSION AGREED TO CONTACT COUNCIL
MEMBER DUVIVIER AND DEPUTY MAYOR ASPELL REQUESTING AN
AGENDA ITEM TO CLARIFY THE CURRENT NAME OF THEOAKCREST
PROJECT.
Commissioner Hartley noted lack of senior information in several City-wide
publications (for example: City Newsletter and City Manager's Newsletter) and
volunteered to contact those involved and provide such information for
publication.
8. ANNOUNCEMENTS
A. Commissioners
Commissioner Hartley announced the upcoming Sister City event "Afternoon
Among the Bamboo"
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Commissioner Cruger encouraged all Commissioners to attend the future joint
Parks & Recreation/Senior Citizen Commission meetings regarding the Oakcrest
project.
Chairperson Black reviewed the new CIP/Budget booklet briefly, read the thank
you note from Regina Ash's family and advised she had the San Diego Chapter
AARP Newsletter if anyone was interested.
B. Staff
Recreation Superintendent Alexander distributed a laminated copy of the
information sheet on the Oakcrest project, that was used during Encinitas Day.
9. ADJOURNMENT
Meeting adjourned at 3:15 p.m.
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Marga Black, Chairpe;?3on
Adm. Sec.
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