1997-09-20
CITY OF ENCINIT AS
SENIOR CITIZEN COMMISSION
Meeting Date: . September 20, 1997, 1 :00 p.m.
1. CALL TO ORDER/ROLL CALL
Chairperson Black called the meeting to order at 1:00 p.m.
Present:
Chairperson Black, Vice Chairperson Norling, Commissioners
Hartley, Small, and Cruger, Patton, Springer-Baker (1: 10),
and Small (1:10).
Also
Present:
Recreation Superintendent Pamela Alexander, and
Administrative Secretary Jacklyn Dakovich.
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
None.
4. APPROVAL OF MINUTES
A. Approval of minutes for regular meeting July 18, 1997.
MSC COMMISSIONER HARTLEY MOVED, COMMISSIONER CRUGER SECONDED
TO APPROVE MINUTES OF REGULAR MEETING JULY 18, 1997 WITH
CORRECTIONS TO PREVIOUS MEETING MINUTES JUNE 20, 1997 AS
NOTED (COMMISSIONER HARTLEY MOVED, CHAIRPERSON BLACK
SECONDED NOT COMMISSIONER CRUGER TO APPROVE MINUTES OF
REGULAR MEETING MAY 6, 1997). MOTION CARRIED. 5-0.
5. PRESENTATIONS
None.
6. UNFINISHED BUSINESS
A. Status Report on Project C.A.R.E.
Recreation Superintendent Alexander gave a brief report on Project C.A.R.E,
referring to the attached monthly report. She also advised that Project C.A.R.E.
Coordinator Nadine Proctor was working on brochure distribution.
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Commissioner Hartley requested a list of current brochure sites.
Chairperson Black suggested that each Commissioner have a small supply of
brochures.
Recreation Superintendent Alexander will provide list and supply of brochures to
Commissioners.
Commissioner Cruger asked if the Coordinator periodically checks for brochure
refill needs.
Recreation Superintendent Alexander advised that the Coordinator replaces all
brochures annually with updated version, makes spot checks for refills
approximately every six months and further noted that the brochure holder does
have a telephone number to call for additional copies.
Vice Chairperson Norling asked how often the report is reviewed and updated.
Recreation Superintendent Alexander advised the report is updated on a regular
basis, to maintain current information.
Commissioner Hartley asked if the Commission could help the Coordinator in any
way.
Recreation Superintendent Alexander will check with the Coordinator and advise
the Commission of any immediate needs for help.
B. Status Report on Senior Facilities at Oakcrest Park.
Recreation Superintendent Alexander reviewed facility drawing, elevation and
various concerns that were expressed during the recent joint Parks &
Recreation/Senior Citizen Commission held September 9, 1997 (exterior finish,
elevation, handicap parking, enlarge stage area). She also noted that the only
interior issues at this time other than the stage area, was access to the rear
banquet hall, which can be remedied by retllrning the removed hallway access
between the multi-purpose rooms to the rear banquet hall. She further advised
that it had been determined at this meeting that a joint project status meeting on
the facility would be held once a month.
Commissioner Cruger advised that she had recently received a Encinitas Senior
Center (previously called San Dieguito Senior Center) solicitation from the Balour
site, which could cause name recognition confusion in the Community, due to
fact the new planned facility at Oakcrest has not been named. She further
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advised that this could create difficulties and confusion for the newly formed "New
Senior Center Foundation - Encinitas" in their fund raising efforts for the new
Center.
Recreation Alexander advised that she would contact the City Attorney to clarify
any legal issues.
MSC COMMISSIONER HARTLEY MOVED, COMMISSIONER CRUGER SECONDED
THAT THE SENIOR CITIZEN COMMISSION RECOMMENDS TO CITY
COUNCILTHAT THE NEW FACILITY BE CALLED IN ALL OF ITS
IDENTIFICATION AS "COMMUNITY/SENIOR CENTER", USING EITHER A
SLASH OR AMPERSAND. MOTION CARRIED. 6-1. (BETTY SPRINGER-
BAKER'VOTED NO)
C. Update Report on Ad Hoc Sub-Committees. (Senior Center Advocacy
Group, Outreach Information Program, New Senior Center Operations
Review, Commission Representative Report on Council Outreach).
Senior Center Advocacy Group Development - Chairperson Hartley advised he
had no report, due to the fact he was not getting enough information to make any
progress on either the Senior Center Advocacy Group Development or the New
Senior Center Operations Review.
Recreation Superintendent Alexander advised that Council Members can be
invited, but are not always available to attend meetings.
Commissioner Cruger again suggested that to improve the information flow,
Council Members attend Commission meetings on a regular basis.
Outreach Information - no report.
Council Contact - no report.
D. Discussion on Encinitas Day Participation.
Recreation Superintendent Alexander reviewed information and staffing for
Encinitas Day. The Senior Commission would have a separate booth from the
"New Senior Center Foundation" booth.
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7. NEW BUSINESS
A. Determine Holiday Parade Participation.
Recreation Superintendent Alexander gave a brief overview on the upcoming
Encinitas Holiday Parade and possible participation by the Commission.
MSC VICE CHAIRPERSON NORLING MOVED, COMMISSIONER HARTLEY
SECONDED TO PARTICIPATE IN THE ENCINITAS HOLIDAY PARADE.
MOTION CARRIED. 6-0-1 (CAROL CRUGER ABSTAINED).
B. Discussion of Joint Meeting with City of Vista Senior Commission.
Recreation Superintendent Alexander shared her conversation with Cathy Brendel,
City of Vista, regarding an invitation for a joint Senior Commission meeting in Vista
on October 22, 1997, to have lunch, tour facility and to meet and discuss
transportation and other Senior issues. She suggested that the regular
Commission's meeting date on October 17 still be held for important business.
The Commission decided October 22 was not a good date, and recommended a
Monday or Friday in the beginning of November.
After a brief discussion of other possible meeting dates, IN CONSENSUS, THE
COMMISSION AGREED TO AGENDIZE FOR THE OCTOBER MEETING, A
FINALIZATION OF COMMISSION JOINT MEETING DATES.
C. Review of Guidelines (Media Contact; Goals for Speaker Presentation).
Recreation Superintendent Alexander distributed guidelines for media contact and
speaker presentations for Commission review and comments.
Commissioner Hartley felt the speaker presentation/question and answer time
should be 15 minutes each, rather than 10/20 minutes.
Commissioner Cruger emphasized the importance of obtaining speakers that
would create Community interest and draw an audience and the importance of
promoting the speaker.
Commissioner Small advised the Commission she would like to resign her post to
recruit guest speakers.
Commissioner Hartley recommended that Commissioner Cruger take over the
guest speaker assignment. Commissioner Cruger advised she would be happy to
assume this responsibility until she resigns as a Commissioner.
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The Commission also reviewed and briefly discussed media contact.
D. Discussion on 1998 Senior Fair Event Date.
Recreation Superintendent Alexander reviewed the information she had received
from St. John Catholic Church regarding dates for the 1998 Senior Information
Fair, and due to the fact dates and times were limited she selected May 14, 1998.
MSC VICE CHAIRPERSON NORLING MOVED, COMMISSIONER SMALL
SECONDED TO HOLD THE SENIOR INFORMATION FAIR ON MAY 14,1998.
MOTION CARRIED. 7-0.
8. ANNOUNCEMENTS
A. Commissioners
Chairperson Black thanked Recreation Superintendent Alexander for providing
information on National Council for Aging. She also announced various
information regarding the upcoming Encinitas Day events and shared information
she received from AARP.
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Commissioner Patton shared her concerns regarding the sign at Oakcrest Park
announcing the upcoming Center and how it was worded. She recommended the
Foundation design their own sign and place at same location.
Vice Chairperson Norling thanked Administrative Secretary Dakovich for all she
does.
B. Staff
Recreation Superintendent Alexander shared recent letter received by Project
C.A.R.E. from the Encinitas Postmaster advising of their continued support and
that the post offices would display Project C.A.R.E. brochures in their front lobbies.
9. ADJOURNMENT
Meeting adjourned at 3:05 p.m.
{
'MOJ)~(1H* BQ"cQ: P
Margare Black, Chairperson
Chairperson
J klyn Dakovich, Adm.
Secretary
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