2007-07-18
CITY OF ENCINIT AS
SENIOR CITIZEN COMMISSION
MINUTES
Meeting Date: July 18, 1997, 1 :00 p.m.
1. CALL TO ORDER/ROLL CALL
Chairperson Black called the meeting to order at 1:00 p.m.
Present:
Chairperson Black, Vice Chairperson Norling, Commissioners
Hartley, Patton, Cruger, Small
Also
Present:
Recreation Superintendent Pamela Alexander, and
Administrative Secretary Jacklyn Dakovich
Absent:
Betty Springer-Baker
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
None.
4. APPROVAL OF MINUTES
A. Approval of minutes for regular meeting held June 20, 1997.
MSC COMMISSIONER PATTON MOVED, COMMISSIONERSMALL SECONDED
TO APPROVE MINUTES OF REGULAR MEETING JUNE 20,1997, WITH
CORRECTIONS. MOTION CARRIED. 6-0.
Chairperson Black announced that Sheela Bhatt's presentation (Item 5) would be
heard after Unfinished Business (Item 6).
6. UNFINISHED BUSINESS
A. Status Report on Project C.A.R.E.
Recreation Superintendent Alexander reviewed the Project C.A.R.E. June
Statistical Report. She also advised that the revised Project C.A.R.E. brochure
would be ready next week, distributed a listing of sites where brochure would be
placed along with the Senior Directory and requested that the Commission review
the list for any additions. She noted the distribution would be done by Project
C.A.R.E. Coordinator Nadine Proctor.
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B.
Status Report on Senior Facilities at Oakcrest Park.
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Recreation SuperintendentAlexandergave a brief status report on the Senior
Facilities at Oakcrest Park and advised that City Council, at their July 16, 1997
meeting, had approved both the conceptual plan and the M. W. Steele Group, Inc.
Contract. She also noted that there will be joint meetings with the Parks &
Recreation Commission to review on-going plans.
Chairperson Black advised that between 25-30 senior citizens had attended the
Council meeting in support of the senior facilities at Oakcrest Park.
IN CONSENSUS, THE COMMISSION AGREED TO THANK THE CITY
COUNCIL IN WRITING FOR THEIR SUPPORT.
C. Update Report on Ad Hoc Sub-Committees (Senior Center
Advocacy Group, Outreach Information Program, New Senior Operations
Review, Commission Representative Report on Council Contact).
Senior Center Advocacy Group - Chairperson Hartley gave a status report,
noting the foundation is officially organized with an office, post office box, bank
account, non profit status and IRS number. The Foundation is now ready to
accept donations.
Recreation Superintendent Alexander provided the Commissioners with a list, from
the Senior Information Fair, of interested contributors.
Commissioner Cruger asked for a copy of the Foundation Mission Statement.
Commissioner Hartley advised that the City Attorney had reviewed the status for
members of the Senior Citizen Commission to serve on the Foundation Board.
Recreation SuperintendentAlexander stated that the attorney reiterated only three
members or less could participate on the Foundation Board so that a Commission
quorum would not be present. In addition, should any Foundation issues be
presented by the Foundation at a Commission meeting, any Commission
members serving on the Foundation Board would need to abstain from any
actions taken at the Commission meeting to avoid a conflict of interest. Also
conducting or discussing Foundation business should not occur at a Commission
\ meeting, however, information and status reports on the Foundation are
appropriate.
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Vice Chairperson Norling advised the Commission that an on-site publicity shoot
by Beach News, had been scheduled for Saturday, July 19, at the Oakcrest Park
site and encouraged Commissioners to be present.
Outreach Information Program - No report.
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New Senior Center Operations Review - No report.
Commission Representative Report on Council Contact - Chairperson Black
advised she would attend all Council meetings where the Center was agendized.
5. PRESENTATION
A. Presentation on Proposed Cantebria Senior Homes Development by
Sheela Bhatt:
Chairperson Black welcomed Sheela Bhatt to the Commission meeting and
introduced her to the Commission.
Sheela Bhatt representing Mercy Charities Housing of California, advised that
MCHC is a non-profit housing development corporation dedicated to providing
quality affordable housing and supportive services designed to encourage
community building and self-reliance. The company owns and manages 1429
units of low-income housing serving families, elderly and persons with special
needs throughout the state.
She also discussed the proposed Cantebria Senior Homes Development. This
proposed development is a 45 unit apartment complex, with a multi-purpose
community room, serving very-low income elderly and is located on 2.3 acres
of the 850 acre Encinitas Ranch. She asked for a letter of support from the
Commission, for the proposed project.
Commissioner Hartley asked how the community center would be used and if fees
would be charged.
Ms. Bhatt advised that the center would be open and accessible to the entire
community and probably no fees would be charged.
Commissioner Patton asked if there would be adequate parking.
Ms. Bhatt advised that the project was only in the proposal stage and that parking
criteria had not been addressed at this time. She further noted that the project
must go through the HUD planning process, which normally takes 18 months, and
once approved by all necessary agencies, building could start in Spring, 1999 and
be finished by Winter 1999 or at the latest Spring, 2000. She also advised that a
lottery system is used to select potential residents and that there is a screening
process as well.
Commissioner Hartley recommended that the Commission write a letter of support
to Mercy Charities Housing California.
IN CONSENSUS, THE COMMISSION AGREED TO CONCUR WITH
COMMISSIONER HARTLEY'S RECOMMENDATION.
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7. NEW BUSINESS
A. Discussion on Encinitas Day Participation.
Recreation Superintendent Alexander reviewed the application that has been
submitted and noted the need for Commission members to take charge of
coordinating the day and to bring this information back at the September meeting.
Commissioner Cruger discussed with Commissioners the booth coverage and
assisted in scheduling the appropriate times.
Chairperson Black will coordinate the other Encinitas Day needs.
B. Discussion on Establishment of Purposes and Goals for Speaker
Presentation at Commission Meetings.
Commissioner Hartley discussed the need for the establishment of purposes and
goals for speaker presentations at Commission meetings. He noted that
guidelines are needed with regard to length of presentation, expectations of
presentation and benefits of presentation to the senior community.
Recreation Superintendent Alexander suggested a time limit on presentations of
ten (10) minutes, followed by a question and answer period, with a maximum time
frame of thirty (30) minutes. The Commission agreed this was a good time limit.
Recreation Superintendent Alexander advised that the guidelines could be
prepared from comments made today and presented at a future meeting. The
comments up to this point are 1) the speaker's presentation should be of benefit
to the community; 2) the speaker's information can be disseminated by the
Commission to the Senior population; and 3) the speakers are notified in advance
they would have approximately 30 minutes, with 10 minutes as a presentation
time and 10-20 minutes for a question and answer period.
Commissioner Hartley asked that another guideline be added - that the
presentation should be appealing to an audience, one that would draw an
audience from the Community.
C. Review of Commission's Contact with the Media.
Recreation SuperintendentAlexander suggested the Commission review
guidelines on Commission contact with the media, to insure that information given
to the media is current, correct and that consistency is maintained. She noted
that at one time all comments to newspapers or the media inquiries came through
the Commission Chair, however, Commissioners are welcome to provide their
own opinions as an individual not a Commissioner. It was also discussed that all
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inquiries on City projects can be referred to City staff. She will provide
Commissioners with written guidelines (as discussed) for media contact, and bring
to the next meeting.
8. ANNOUNCEMENTS
A. Commissioners
Commissioner Cruger advised, for Commission information, that the large building
near the Encinitas Ranch is being developed for several companies including
Sports Authority and Super Crown Books.
Chairperson Black encouraged Commission members to call the City Clerk's office
and RSVP for the upcoming Volunteer Appreciation Dinner. She also advised that
former Commissioner and Chairperson Regina Ash was back in the hospital.
B. Staff
Recreation Superintendent Alexander advised that the joint meeting with other
North County Senior Commissions to discuss senior issues might occur in the Fall.
9.
ADJOURNMENT
Meeting adjourned at 3:10 p.m.
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Margar lack, Chairperson (J
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J~ Iyn Dakovlch, Adm.
Secretary
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