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2007-07-18 CITY OF ENCINIT AS SENIOR CITIZEN COMMISSION MINUTES Meeting Date: July 18, 1997, 1 :00 p.m. 1. CALL TO ORDER/ROLL CALL Chairperson Black called the meeting to order at 1:00 p.m. Present: Chairperson Black, Vice Chairperson Norling, Commissioners Hartley, Patton, Cruger, Small Also Present: Recreation Superintendent Pamela Alexander, and Administrative Secretary Jacklyn Dakovich Absent: Betty Springer-Baker 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS None. 4. APPROVAL OF MINUTES A. Approval of minutes for regular meeting held June 20, 1997. MSC COMMISSIONER PATTON MOVED, COMMISSIONERSMALL SECONDED TO APPROVE MINUTES OF REGULAR MEETING JUNE 20,1997, WITH CORRECTIONS. MOTION CARRIED. 6-0. Chairperson Black announced that Sheela Bhatt's presentation (Item 5) would be heard after Unfinished Business (Item 6). 6. UNFINISHED BUSINESS A. Status Report on Project C.A.R.E. Recreation Superintendent Alexander reviewed the Project C.A.R.E. June Statistical Report. She also advised that the revised Project C.A.R.E. brochure would be ready next week, distributed a listing of sites where brochure would be placed along with the Senior Directory and requested that the Commission review the list for any additions. She noted the distribution would be done by Project C.A.R.E. Coordinator Nadine Proctor. 4A-t B. Status Report on Senior Facilities at Oakcrest Park. il \ Recreation SuperintendentAlexandergave a brief status report on the Senior Facilities at Oakcrest Park and advised that City Council, at their July 16, 1997 meeting, had approved both the conceptual plan and the M. W. Steele Group, Inc. Contract. She also noted that there will be joint meetings with the Parks & Recreation Commission to review on-going plans. Chairperson Black advised that between 25-30 senior citizens had attended the Council meeting in support of the senior facilities at Oakcrest Park. IN CONSENSUS, THE COMMISSION AGREED TO THANK THE CITY COUNCIL IN WRITING FOR THEIR SUPPORT. C. Update Report on Ad Hoc Sub-Committees (Senior Center Advocacy Group, Outreach Information Program, New Senior Operations Review, Commission Representative Report on Council Contact). Senior Center Advocacy Group - Chairperson Hartley gave a status report, noting the foundation is officially organized with an office, post office box, bank account, non profit status and IRS number. The Foundation is now ready to accept donations. Recreation Superintendent Alexander provided the Commissioners with a list, from the Senior Information Fair, of interested contributors. Commissioner Cruger asked for a copy of the Foundation Mission Statement. Commissioner Hartley advised that the City Attorney had reviewed the status for members of the Senior Citizen Commission to serve on the Foundation Board. Recreation SuperintendentAlexander stated that the attorney reiterated only three members or less could participate on the Foundation Board so that a Commission quorum would not be present. In addition, should any Foundation issues be presented by the Foundation at a Commission meeting, any Commission members serving on the Foundation Board would need to abstain from any actions taken at the Commission meeting to avoid a conflict of interest. Also conducting or discussing Foundation business should not occur at a Commission \ meeting, however, information and status reports on the Foundation are appropriate. \.( Vice Chairperson Norling advised the Commission that an on-site publicity shoot by Beach News, had been scheduled for Saturday, July 19, at the Oakcrest Park site and encouraged Commissioners to be present. Outreach Information Program - No report. 1A-2- I' \i, New Senior Center Operations Review - No report. Commission Representative Report on Council Contact - Chairperson Black advised she would attend all Council meetings where the Center was agendized. 5. PRESENTATION A. Presentation on Proposed Cantebria Senior Homes Development by Sheela Bhatt: Chairperson Black welcomed Sheela Bhatt to the Commission meeting and introduced her to the Commission. Sheela Bhatt representing Mercy Charities Housing of California, advised that MCHC is a non-profit housing development corporation dedicated to providing quality affordable housing and supportive services designed to encourage community building and self-reliance. The company owns and manages 1429 units of low-income housing serving families, elderly and persons with special needs throughout the state. She also discussed the proposed Cantebria Senior Homes Development. This proposed development is a 45 unit apartment complex, with a multi-purpose community room, serving very-low income elderly and is located on 2.3 acres of the 850 acre Encinitas Ranch. She asked for a letter of support from the Commission, for the proposed project. Commissioner Hartley asked how the community center would be used and if fees would be charged. Ms. Bhatt advised that the center would be open and accessible to the entire community and probably no fees would be charged. Commissioner Patton asked if there would be adequate parking. Ms. Bhatt advised that the project was only in the proposal stage and that parking criteria had not been addressed at this time. She further noted that the project must go through the HUD planning process, which normally takes 18 months, and once approved by all necessary agencies, building could start in Spring, 1999 and be finished by Winter 1999 or at the latest Spring, 2000. She also advised that a lottery system is used to select potential residents and that there is a screening process as well. Commissioner Hartley recommended that the Commission write a letter of support to Mercy Charities Housing California. IN CONSENSUS, THE COMMISSION AGREED TO CONCUR WITH COMMISSIONER HARTLEY'S RECOMMENDATION. 4A-~ 7. NEW BUSINESS A. Discussion on Encinitas Day Participation. Recreation Superintendent Alexander reviewed the application that has been submitted and noted the need for Commission members to take charge of coordinating the day and to bring this information back at the September meeting. Commissioner Cruger discussed with Commissioners the booth coverage and assisted in scheduling the appropriate times. Chairperson Black will coordinate the other Encinitas Day needs. B. Discussion on Establishment of Purposes and Goals for Speaker Presentation at Commission Meetings. Commissioner Hartley discussed the need for the establishment of purposes and goals for speaker presentations at Commission meetings. He noted that guidelines are needed with regard to length of presentation, expectations of presentation and benefits of presentation to the senior community. Recreation Superintendent Alexander suggested a time limit on presentations of ten (10) minutes, followed by a question and answer period, with a maximum time frame of thirty (30) minutes. The Commission agreed this was a good time limit. Recreation Superintendent Alexander advised that the guidelines could be prepared from comments made today and presented at a future meeting. The comments up to this point are 1) the speaker's presentation should be of benefit to the community; 2) the speaker's information can be disseminated by the Commission to the Senior population; and 3) the speakers are notified in advance they would have approximately 30 minutes, with 10 minutes as a presentation time and 10-20 minutes for a question and answer period. Commissioner Hartley asked that another guideline be added - that the presentation should be appealing to an audience, one that would draw an audience from the Community. C. Review of Commission's Contact with the Media. Recreation SuperintendentAlexander suggested the Commission review guidelines on Commission contact with the media, to insure that information given to the media is current, correct and that consistency is maintained. She noted that at one time all comments to newspapers or the media inquiries came through the Commission Chair, however, Commissioners are welcome to provide their own opinions as an individual not a Commissioner. It was also discussed that all 4A-4 ( { , ( inquiries on City projects can be referred to City staff. She will provide Commissioners with written guidelines (as discussed) for media contact, and bring to the next meeting. 8. ANNOUNCEMENTS A. Commissioners Commissioner Cruger advised, for Commission information, that the large building near the Encinitas Ranch is being developed for several companies including Sports Authority and Super Crown Books. Chairperson Black encouraged Commission members to call the City Clerk's office and RSVP for the upcoming Volunteer Appreciation Dinner. She also advised that former Commissioner and Chairperson Regina Ash was back in the hospital. B. Staff Recreation Superintendent Alexander advised that the joint meeting with other North County Senior Commissions to discuss senior issues might occur in the Fall. 9. ADJOURNMENT Meeting adjourned at 3:10 p.m. bA ,}- ~Hk {) Margar lack, Chairperson (J g.~ J~ Iyn Dakovlch, Adm. Secretary 4A-5