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1997-06-20 CITY OF ENCINIT AS SENIOR CITIZEN COMMISSION MINUTES Meeting Date: June 20,1997,1 :00 p.m. 1. CALL TO ORDER/ROLL CALL Chairperson Black called the meeting to order at 1:00 p.m. Present: Chairperson Black, Commissioners Hartley, Patton, Cruger, Small (1: 15 p.m.), Vice Chairperson Norling (1: 15 p.m.) Also Present: Recreation Superintendent Pamela Alexander, and Administrative Secretary Jacklyn Dakovich Absent: Betty Springer-Baker 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS None. 4. APPROVAL OF MINUTES A. Approval of minutes for special joint meeting May 13, 1997. MSC COMMISSIONER CRUGER MOVED, COMMISSIONER HARTLEY SECONDED TO APPROVE MINUTES OF SPECIAL JOINT MEETING MAY 13,1997. MOTION CARRIED. 4-0. MSC B. Approval of minutes for regular meeting of May 16,1997. ~ha.;r~~'f'"So,J ~l<1.cK. COMMISSIONER HARTLEY MOVED, GOMMIS lONER CRUCC-R SECONDED TO APPROVE MINUTES OF REGULAR MEETING MAY 16, 1997. MOTION CARRIED. 4-0. 5. PRESENTATION A. Presentation by Jean Stein on "RSVP" Volunteer Program with Area Agency on Aging. Chairperson Black welcomed Director Jean Stein to the meeting and introduced her to the Commission. 4A- ~ Director Jean Stein of the "RSVP" Volunteer Program with Area Agency on Aging distributed information on the volunteer program, noting it is Federally funded throughoutthe United States and is part of the National Senior Service Corps, which incorporates several programs, including the Volunteer Patrol, Foster Grand-parents, and Senior Companions. Chairperson Black thanked Director Stein for her presentation. 6. UNFINISHED BUSINESS 4-1\-2 A. Status Report on Project Care. Recreation Superintendent Alexander reviewed the May Statistical Report and noted an increase of 35 new participants for the month, which includes 33 participants from the Senior Information Fair. She also reviewed the Project C.A.R.E. brochure and requested that Commissioners review and provide any updated information to be included in the new up-dated brochure. B. Status Report on Senior Facilities at Oakcrest Park Recreation Superintendent Alexander gave a brief status report on the Senior Facilities at Oakcrest Park and advised that it will be agendized for the July 16, 1997 Council meeting. C. Update Report on Ad Hoc Sub-Committees (Senior Center Advocacy Group, Outreach Information Program, New Senior Operations Review, Commission Representative Report on Council Contact). Senior Center Advocacy Group - Lee Weikum, 1193 Crest Dr., advised that he cannot lead the Foundation for the Senior Center, that he had met with Commissioners Hartley and Patton and passed on all pertinent information. Commissioner Hartley reported that he and Commissioner Patton had contacted several citizens who were interested in serving on the Foundation. Commissioner Patton distributed the list of contacts she had made and advised the Commission of the upcoming Ad Hoc Sub-Committee meeting Monday, June 23 at 3:30 p.m. in the Carnation Room to discuss the Senior Center facilities and potential Advocacy Group participants. She also reported on the recent meeting she and Commissioner Hartley had with Deputy Mayor Aspell, to discuss Foundation options for the Senior Center facilities. Outreach Information Program - No report. Commissioner Hartley did report, with regard to Outreach Information, that he had attended a recent City Council meeting and thanked the Council for the budget adoption and Community Center funding. Chairperson Black wrote to City Council thanking them for their support. New Senior Center Operations Review - No report. Commission Representative Report on Council Contact ~ No report. D. Discussion and Evaluation of 1997 Senior Information Fair. Recreation Superintendent Alexander reviewed the staff report, and distributed tabulated surveys on Senior Center facilities usage, Information Fair exhibitors and participants survey, and asked for Commissioner comments. Commissioner Cruger suggested higher quality refreshments, larger signage, more designated handicap parking spaces and signage indicating location of restrooms. She further suggested selling food/drinks as a fund raiser forthe Senior Center, and would like to see more raffle prizes. Chairperson Black suggested improving the quality of raffle prizes as well as prizes that would be more appropriate to the age group. She also suggested the formation of an Ad Hoc Sub-Committee for the 1998 Senior Information Fair. Commissioner Hartley suggested having an item to either give or sell, something to take home from the Fair. He also suggested selling T-shirts and recommended that only one demonstration be held during the Fair. Additionally, he would like to have a selection policy for exhibitors, clipboards to use for survey responses and more chairs distributed around the Fair and especially at the entrance. He also suggested a better quality of door prizes and supported the need for an Ad Hoc Sub-Committee to work with staff on the next Senior Information Fair. Chairperson Slack advised that the Senior Fair information flyer insert was not included in all additions of the North County Times newspaper and shared her concerns that it may not be an ideal way to advertise and promote the Fair. Recreation Superintendent Alexander suggested using a banner at the Target Shopping Center, which seemed to attract great attention for other events. Chairperson Black asked if the new Ranch shopping area had been contacted for raffle prizes and support. 4A-3 ( Recreation Coordinator Stone responded that the Ranch merchants had been contacted but response was poor. Recreation Superintendent Alexander reviewed the planning needs for the next Senior Information Fair, which includes reviewing the selection process of exhibitors and to further define the primary purpose of the Fair. This issue will be brought back to the Commission at a later date for further discussioin. 7. NEW BUSINESS A. Discussion on Establishment of Purposes and Goals for Guest Speaker Presentations at Commission Meetings.' This item will be re-scheduled for the July 18, 1997 meeting. B. Discussion on Cancellation of Regular Meeting on August 15, 1997. MSC COMMISISONER CRUGER MOVED, VICE CHAIRPERSON NORLING SECONDED TO CANCEL THE REGULAR MEETING ON AUGUST 15,1997. MOTION CARRIED. 6-0. C. Report on Distribution of Updated Senior Services Directory. Recreation SuperintendentAlexander advised that Project C.A.R.E. Coordinator Nadine Proctor will distribute the revised Senior Services Directory, and that there was no need for the Commission to participate at this time. 8. ANNOUNCEMENTS A. Commissioners Chairperson Black noted that every Thursday is Senior's Day at the Del Mar Fair. B. Staff 9. ADJOURNMENT Meeting adjourned at 3:25 p.m. bLl (l ~A ct J3,Qa cR: n Margar lack, Chairperson) "fY ii.Q~ J cklyn Oakovich, Adm. Secretary 4A-+