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1996-05-17 /~ CITY OF ENCINIT AS SENIOR CITIZEN COMMISSION MINUTES Meeting Date: May 17, 1996, 1:00 p.m. 1. CALL TO ORDER/ROLL CALL Chairperson Hartley called the meeting to order at 1:00 p.m. Present: Chairperson Hartley, Vice Chairperson Black, Commissioners Springer, Cruger, Small (1:15 p.m.). Also Present: Recreation Superintendent Pamela Alexander and Administrative Secretary Jacklyn Oakovich. Absent: Commissioner Norling. 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS None. 4. APPROVAL OF MINUTES A, ' Approval of minutes for meeting April 26, 1996. MSC COMMISSIONER SPRINGER MOVED, COMMISSIONER CRUGER SECONDED TO APPROVE MINUTES OF APRIL 26, 1996 MEETING. MOTION CARRIED. 4-0. 5. 'PRESENTATIONS A. Presentation on the Alzheimer's Association by John Long. Mr. Long was not present at the meeting. / f 4A-\ y 6. ( D- 4-A - 2- UNFINISHED BUSINESS A. Status Report on Project C.A.R.E. Recreation Superintendent Alexander gave a status report on Project C.A.R.E. and showed a short video on the program. She also advised the Commission that a vendor had been found for the Project C.A.R.E. "Vial of Life" envelopes. Vice Chairperson Black advised she will be contacting other Project C.A.R.E. agencies and conduct a survey on their programs. The Commission supported Vice Chairperson Black and Project C.A.R.E. Coordinator Proctor meeting to formulate questions for the Project C.A.R.E. Agency survey. The Commissioners shared various concerns they would like addressed (ie. the need for more volunteers to maybe, expand office hours, a more accessible and open office site, like at a future Senior Center, greater local business support, and a call forwarding system for office telephone calls, when volunteers are not available). B. Discussion'and Evaluation of the Senior Information Fair. Recreation Sup~rintendent Alexander gave a brief overview on the recent Senior Information Fair, and suggested a discussion and decision on a date for next year's Fair. She also asked for comments on the Fair from each Commissioner. Commissioner Cruger suggested the need for more volunteers; better distribution of raffle tickets to attendees and perhaps selling raffle tickets; providing food for vendors, perhaps a walk-thru type basket-snack; holding raffles on the hour; and noted that street directional signagewas difficult to read and would attract more attention using balloons. Commis~ioner Springer suggested the need for more parking signs, indicating both the upper and lower parking lots. She also suggested the use of a drive-up food truck to provide snacks for the vendors. Chairperson Hartley suggested that future events should include two people at each work station (ie. Refreshments, Greeters, Senior Commission booth), and that the event should be held from 9 a.m. to 12 noon. He further suggested the possibility of food/snack vendors. He also would like to see more press coverage. Vice Chairperson Black suggested separate raffle prizes and tickets for vendors and attendees. She also emphasized the importance of having an attraction next time (ie. Celebrity/book signing). Y. The Commission supported three raffle times (10 a.m., 11 a.m., and 12 Noon) for the next Senior Information Fair. Chairperson Hartley thanked the Commission for t~_eir input and asked for consensus on the date for the 1997 Senior Information Fair. IN CONSENSUS, THE COMMISSION RECOMMENDED WEDNESDA V, MA V 21, 1997 AS THEIR FIRST CHOICE AND THURSDA V, MA V 22, 1997 AS THEIR SECOND CHOICE FOR THE 1997 SENIOR INFORMATION FAIR. C. Update Reports on Ad Hoc Sub-Committees. (Senior Center Advocacy Group Development, Outreach Information, New Senior Center Operations Review). Senior Center Advocacy Group - Chairperson Hartley gave a status report, advising that the by-laws were signed by Lee Weikum and ready to be filed with the California Franchise Tax Board. He further advised that Lee Weikum had requested names of interested citizens with accounting, legal or paralegal experience. / Outreach Information - Recreation Superintendent Alexander gave a status report on Outreach, noting various locations where both the Senior Services brochure and Project C.A.R.E. brochure were available. Commissioner Cruger suggested stamping the Project C.A.R.E. brochures with "Free Services to Seniors" and this suggestion will be acted upon. New Senior Center Operations Review - Commissioner Springer advised she had mailed letters to various local senior center agencies, requesting information on their facilities, and distributed the response she had received from Oceanside. D. Status Report on Library, Community and Senior Center Site Location Meetings. Chairperson Hartley advised there was not much to report on the library, until a funding source was researched and resolved. He further reported that ,the Target site was no longer being considered and that other sites were being reviewed. He will bring a status report to the next meeting. He also advised the Commission, that next Wednesday evening, May 22, 1996, City Council would be, considering the distribution of CIP funds for rtext year and since Senior Center funds have been earmarked, senior citizen support (ie. attending -the Council meeting) was very important. He encouraged Commission members as well as all community seniors to. attend this meeting. ( .., 1-A~~ ( 7. Nt;'-"!~lJ~JNI:$$ A. Nomination and Election of Officers. Chairperson Hartley nominated Vice Chairperson Black for Chairperson of the Senior Citizen Commission. Commissioner Small nominated Commissioner Norling for Vice Chairperson of the Senior Citizen Commission. Nominations were accepted. MSC COMMISSIONER SPRINGER MOVED, COMMISSIONER CRUGER SECONDED TO APPROVE NOMINATIONS AND ELECT VICE CHAIRPERSON BLACK AS CHAIRPERSON AND COMMISSIONER NORLING AS VICE CHAIRPERSON OF THE SENIOR CITIZEN COMMISSION. MOTION CARRIED. 5-0. B. Status Report on Senior Commission Appointments. Recreation Superintendent Alexander gave a brief status report on Senior Commission appointments, noting there had been no applicants to date, and suggested that Commissioners encourage neighbors, friends, etc. to apply. 8. ANNOUNCEMENTS A. Commissioners Chairperson Hartley advised the Commission regarding the upcoming Encinitas Historical Society meeting, as well as the San Dieguito Heritage Museum BBQ, and the Concert by the Sea. He further noted he had written Supervisor Pam Slater and encouraged her support for City grants and CDBG funds when available and that she had responded with her support and encouragement. B. Staff Recreation Superintendent Alexander reviewed the new Senior Service Directory and reminded the Commission about the upcoming Concert by the Sea. 9. ADJOURNMENT ( Lf-A ~1- Meeting adjourned at 2:55 p.m. ( ( ,( \ f 4A-5