1996-05-17
/~
CITY OF ENCINIT AS
SENIOR CITIZEN COMMISSION
MINUTES
Meeting Date: May 17, 1996, 1:00 p.m.
1. CALL TO ORDER/ROLL CALL
Chairperson Hartley called the meeting to order at 1:00 p.m.
Present:
Chairperson Hartley, Vice Chairperson Black, Commissioners
Springer, Cruger, Small (1:15 p.m.).
Also
Present:
Recreation Superintendent Pamela Alexander and Administrative
Secretary Jacklyn Oakovich.
Absent:
Commissioner Norling.
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
None.
4. APPROVAL OF MINUTES
A, ' Approval of minutes for meeting April 26, 1996.
MSC COMMISSIONER SPRINGER MOVED, COMMISSIONER CRUGER
SECONDED TO APPROVE MINUTES OF APRIL 26, 1996 MEETING.
MOTION CARRIED. 4-0.
5. 'PRESENTATIONS
A. Presentation on the Alzheimer's Association by John Long.
Mr. Long was not present at the meeting.
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6.
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UNFINISHED BUSINESS
A. Status Report on Project C.A.R.E.
Recreation Superintendent Alexander gave a status report on Project C.A.R.E.
and showed a short video on the program. She also advised the Commission that
a vendor had been found for the Project C.A.R.E. "Vial of Life" envelopes.
Vice Chairperson Black advised she will be contacting other Project C.A.R.E.
agencies and conduct a survey on their programs. The Commission supported
Vice Chairperson Black and Project C.A.R.E. Coordinator Proctor meeting to
formulate questions for the Project C.A.R.E. Agency survey.
The Commissioners shared various concerns they would like addressed (ie. the
need for more volunteers to maybe, expand office hours, a more accessible and
open office site, like at a future Senior Center, greater local business support, and
a call forwarding system for office telephone calls, when volunteers are not
available).
B. Discussion'and Evaluation of the Senior Information Fair.
Recreation Sup~rintendent Alexander gave a brief overview on the recent Senior
Information Fair, and suggested a discussion and decision on a date for next
year's Fair. She also asked for comments on the Fair from each Commissioner.
Commissioner Cruger suggested the need for more volunteers; better distribution
of raffle tickets to attendees and perhaps selling raffle tickets; providing food for
vendors, perhaps a walk-thru type basket-snack; holding raffles on the hour; and
noted that street directional signagewas difficult to read and would attract more
attention using balloons.
Commis~ioner Springer suggested the need for more parking signs, indicating
both the upper and lower parking lots. She also suggested the use of a drive-up
food truck to provide snacks for the vendors.
Chairperson Hartley suggested that future events should include two people at
each work station (ie. Refreshments, Greeters, Senior Commission booth), and
that the event should be held from 9 a.m. to 12 noon. He further suggested
the possibility of food/snack vendors. He also would like to see more press
coverage.
Vice Chairperson Black suggested separate raffle prizes and tickets for vendors
and attendees. She also emphasized the importance of having an attraction next
time (ie. Celebrity/book signing).
Y.
The Commission supported three raffle times (10 a.m., 11 a.m., and 12 Noon) for
the next Senior Information Fair.
Chairperson Hartley thanked the Commission for t~_eir input and asked for
consensus on the date for the 1997 Senior Information Fair.
IN CONSENSUS, THE COMMISSION RECOMMENDED WEDNESDA V, MA V 21,
1997 AS THEIR FIRST CHOICE AND THURSDA V, MA V 22, 1997 AS THEIR
SECOND CHOICE FOR THE 1997 SENIOR INFORMATION FAIR.
C. Update Reports on Ad Hoc Sub-Committees. (Senior Center Advocacy
Group Development, Outreach Information, New Senior Center Operations
Review).
Senior Center Advocacy Group - Chairperson Hartley gave a status report,
advising that the by-laws were signed by Lee Weikum and ready to be filed with
the California Franchise Tax Board. He further advised that Lee Weikum had
requested names of interested citizens with accounting, legal or paralegal
experience.
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Outreach Information - Recreation Superintendent Alexander gave a status
report on Outreach, noting various locations where both the Senior Services
brochure and Project C.A.R.E. brochure were available.
Commissioner Cruger suggested stamping the Project C.A.R.E. brochures with
"Free Services to Seniors" and this suggestion will be acted upon.
New Senior Center Operations Review - Commissioner Springer advised she
had mailed letters to various local senior center agencies, requesting information
on their facilities, and distributed the response she had received from Oceanside.
D. Status Report on Library, Community and Senior Center Site Location
Meetings.
Chairperson Hartley advised there was not much to report on the library, until a
funding source was researched and resolved. He further reported that ,the Target
site was no longer being considered and that other sites were being reviewed. He
will bring a status report to the next meeting. He also advised the Commission,
that next Wednesday evening, May 22, 1996, City Council would be, considering
the distribution of CIP funds for rtext year and since Senior Center funds have
been earmarked, senior citizen support (ie. attending -the Council meeting) was
very important. He encouraged Commission members as well as all community
seniors to. attend this meeting.
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7. Nt;'-"!~lJ~JNI:$$
A. Nomination and Election of Officers.
Chairperson Hartley nominated Vice Chairperson Black for Chairperson of the
Senior Citizen Commission. Commissioner Small nominated Commissioner
Norling for Vice Chairperson of the Senior Citizen Commission. Nominations were
accepted.
MSC COMMISSIONER SPRINGER MOVED, COMMISSIONER CRUGER
SECONDED TO APPROVE NOMINATIONS AND ELECT VICE CHAIRPERSON
BLACK AS CHAIRPERSON AND COMMISSIONER NORLING AS VICE
CHAIRPERSON OF THE SENIOR CITIZEN COMMISSION. MOTION
CARRIED. 5-0.
B. Status Report on Senior Commission Appointments.
Recreation Superintendent Alexander gave a brief status report on Senior
Commission appointments, noting there had been no applicants to date, and
suggested that Commissioners encourage neighbors, friends, etc. to apply.
8. ANNOUNCEMENTS
A. Commissioners
Chairperson Hartley advised the Commission regarding the upcoming Encinitas
Historical Society meeting, as well as the San Dieguito Heritage Museum BBQ,
and the Concert by the Sea. He further noted he had written Supervisor Pam
Slater and encouraged her support for City grants and CDBG funds when
available and that she had responded with her support and encouragement.
B. Staff
Recreation Superintendent Alexander reviewed the new Senior Service Directory
and reminded the Commission about the upcoming Concert by the Sea.
9. ADJOURNMENT
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Meeting adjourned at 2:55 p.m.
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