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1995-06-16 CITY OF ENCINITAS SENIOR CITIZEN COMMISSION MINUTES Meeting Date: June 16, 1995 1. CALL TO ORDER/ROLL CALL Chairperson Hartley called the meeting to order at 1:00 p.m. Present: Chairperson Hartley, Vice Chairperson Commissioners Ash, Reahm, and Small. Black, Also Present: Recreation Superintendent Pamela Alexander and Administrative Secretary Jacklyn Dakovich. Commissioners Walter Norling and Betty Springer. Absent: 2. PLEDGE OF ALLEGIANCE 3 . ORAL COMMUNICATIONS None. 4. APPROVAL OF MINUTES A. Approval of minutes for meeting May 19, 1995. MSC VICE CHAIRPERSON BLACK MOVED, COMMISSIONER REARM SECONDED TO APPROVE MINUTES OF MAY 19, 1995 MEETING. MOTION CARRIED. 5-0. 5. UNFINISHED BUSINESS A. Status Report on Project Care. Recreation Superintendent Alexander gave a status report on Project Care, and noted new telephone number. Chairperson Hartley asked to review proj ect Care brochure distribution list, and suggested that plastic holders be purchased to display the brochures at various locations. Recreation Superintendent Alexander will review her budget for the purchase of plastic holders. Commission accepted the report, no action taken. ( 4A-~ B. Discussion and Evaluation of 1995 Senior Information Fair. Recreation Superintendent Alexander gave a brief report 'on the 1995 Senior Information Fair, and noted that the Fair evaluation forms she has received were extremely positive. She further advised that she had received several suggestions for more active senior information. Vice Chairperson Black noted the need for more coffee. Chairperson Hartley noted that the Senior Video was well received. He further advised that he had recently attended the Oceanside Senior Fair, which was both inside and outside; with many commercial exhibits, lunch was available, and continuous entertainment was provided (open from 10 a.m.-l:30 p.m.) . Commissioner Ash suggested that a 'more efficient enter/exit area be established for next year, to avoid the confusion that occurred this year. Recreation Superintendent Alexander advised that several exhibitors had requested that the Encinitas Senior Fair be open longer. Chairperson Hartley advised that he had attended the recent City Council meeting and reported on the Senior Fair, the Senior Video and Project Care. Two Councilmembers noted they had not seen the video Mayor Chuck DuVivier and Councilmember Hano. He also thanked the Council for setting aside a savings account for the Community and Senior Center/Library Development. Commissioner Ash left for an appointment. C. Update Report on Ad Hoc Sub-Committees. Advocacy Group Chairperson Hartley advised he appointment with David Wigginton on Monday, to guidelines for non-profit organizations. had an discuss Mental Health - Commissioner Reahm reported that they had renamed the Committee Well-Being, discussed round table format seminar on September 19 or September 21 with a 5 minute presentation per guest, followed by a question/answer period and if desired, private chat time. She noted that suggested topics include Peer Counseling, Senior Team Building, Substance Abuse/Interaction with Drugs, and Alzheimer- Dementia; refreshments would be served. She advised that Carol LeBeau from Channel 10 was one suggestion for a speaker. The Commission discussed various locations, times and possible guest speakers. Commissioner Reahm suggested having the 4A-2 seminar Dinner, in conjunction with the Senior to ensure attendance at seminar. Center Spaghetti Recreation Superintendent Alexander summarized the discussion, noting the need for a date, time, facility, and speaker selection. Senior Outreach - no report from Walter Norling, however, earlier in the minutes, Chairperson Hartley shared his presentation to City Council. The Commission also discussed, as part of Senior Outreach, the distribution of the Senior Directories. Recreation Superintendent Alexander will purchase 25 plastic holders for the brochure and Chairperson Hartley and the Outreach Ad Hoc Sub-Committee will arrange for distribution. 6. NEW BUSINESS A. Review of Commission Attendance Policy. Recreation Superintendent Alexander reviewed the attendance policy for the Commission. City Vice Chairperson Black asked what attendance policies other cities had for their Senior Citizen Commission and volunteered to research and report back to the Commission. B. Discussion on Cancellation of August Commission Meeting. Recreation Superintendent Alexander gave a brief overview on the possible cancellation of the August Commission meeting. MSC VICE CHAIRPERSON BLACK MOVED, COMMISSION SMALL SECONDED TO CANCEL AUGUST MEETING. MOTION CARRIED. 4-0. C. Report on Community Activist Meeting. Vice Chairperson Black reported on the Community meeting she recently attended. The meeting was attended by various local Community groups and organizations to discuss ways to raise funds within the Community, through a major event/festival similar to the Garlic Festival in Gilroy. 7. ANNOUNCEMENTS A. Commissioners Chairperson Black gave a brief report on the Area Agency for Aging meeting she recently attended. 4-A - ~ L ( Chairperson Hartley advised he had been appointed to the Historical Society Board. He noted the Society is currently involved in a campaign to save the La Paloma Theater from encroachment of adjacent business. B. Staff- Recreation Superintendent Alexander advised she had attended an Area Agency on Aging Volunteer Recognition Luncheon, where she accepted an award for the City and Senior Commission's efforts to establish Encinitas Project Care. She further advised a Senior Softball interest list is being developed and that flyers had been distributed. 8. ADJOURNMENT Meeting adjourned at 2:30 p.m. ( ( 4A-~ dm.