1994-11-19
CITY OF ENCINITAS
SENIOR CITIZEN COMMISSION
MINUTES
Meeting D~te: NQve~er 18, 1994
1. CALL TO ORDER/ROLL CALL
Chairperson Hartley called the meeting to order at 1:05
p.m.
Present: Chairperson Hartley, Vice Chairperson Black,
Commissioners Ash, weikum, springer, Reahm and Norling.
Also
Present: Pamela Alexander, Recreation Superintendent, Jacklyn
Dakovich, Administrative Secretary.
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
None.
4. APPROVAL OF MINUTES
A. Approval of Minutes Regular Meeting October 21, 1994.
MSC COMMISSIONER WEIKUM MOVED, COMMISSIONER NORLING SECONDED TO
APPROVE MINUTES OF REGULAR MEETING OCTOBER 21, 1994. MOTION
CARRIED. 7-0.
Chairperson Hartley requested that Item 7A be heard at this
time.
IN CONSENSUS, ITEM 7A WAS HEARD BY THE SENIOR CITIZEN
COMMISSION.
7A. Discussion on P.A.C.E. Payment Request for Senior video.
Recreation Superintendent Alexander gave a brief report on the
request for payment from P.A.C.E. for the Senior video.
commissioner Norling requested clarification on video costs.
Recreation Superintendent Alexander clarified the various
charges and fees.
Chairperson Hartley advised that he does not feel responsible
for paying these charges, and suggested a possible compromise
on amount requested. He further noted that several people
connected with the project from P.A.C.E. were not as
experienced as they could have been, which lengthened the
original time frames for completion and possibly was a
_contributing-factor to tile adci~dmcosts.
The Commissioners discussed several possibilities for raising
funds, to help offset the additional costs, such as selling or
renting the Senior video.
Recreation superintendent Alexander advised that rental or
purchase fees would only cover the cost of video reproduction.
However, she noted the possibility of a recommendation to City
council to allocate funds at mid-year.
commissioner Ash suggested writing P.A.C.E. and noting the
hours spent by the Commission, to help complete the video.
commissioner Weikum advised that the Area Agency on Aging
video incurred additional costs also, and noted that P.A.C.E.
did less work on that video then the Senior video.
Chairperson Hartley noted he was reluctant to request funds
from City council.
Vice Chairperson Black suggested contacting P.A.C.E. to
discuss a compromise amount before asking City Council for
funding.
commissioner Weikum suggested exploring other avenues for
funding before going to City Council.
commissioner Norling suggested a revised bill should be re-
submitted paring down costs.
COMMISSIONER SPRINGER MOVED, WEIKUM SECONDED TO RECOMMEND THAT
CHAIRPERSON HARTLEY CONTACT JOHN LLOYD OF P.A.C.E. AND REQUEST
A 50% REDUCTION OF THE CURRENT BILL.
commissioner Ash suggested that at the conclusion of a video
showing, a request be made for contributions/donations to a
video fund.
commissioner springer suggested writing to organizations
featured on the video, requesting that they not only show the
video, but contribute to a video fund.
commissioner Norling suggested that in writing P.A.C.E., we
ask for a response prior to the January Commission meeting.
Chairperson Hartley suggested, when writing organizations
regarding the showing of the video, we include the comments we
have received from the public.
commissioner Reahm noted these issues should be addressed in
the letter to P.A.C.E.
Chairperson Hartley called for the vote.
MSC TO RECOMMEND THAT CHAIRPERSON HARTLEY CONTACT JOHN LLOYD OF
P.A.C.E. AND REQUEST A 50% REDUCTION IN THE BILL. MOTION
CARRIED. 7-0.
5. PRESENTATIONS
A. Presentation by Mae Swords on "Organizing Your Personal
Affairs".
Mae Swords, local resident and community services Department
volunteer gave a presentation on organizing your personal
affairs.
6. UNFINISHED BUSINESS
A. Status Report and Discussion regarding senior video
Project.
Vice chairperson Black and Commissioner Reahm shared their
report on the Senior Video, advising they will write churches,
cable companies, the media, communi ty organizations,
homeowner's associations, realty boards, etc., and follow up
wi th telephone calls, to promote interest in showing the
video. They also noted a presentation script is in the works
to aid in the presentation.
commissioners Weikum and Reahm offered to show the video at
pre-selected sites and report back.
commissioner Norling suggested that an evaluation sheet be
part of the presentation.
B. status Report on Project Care.
Recreation superintendent Alexander gave a status report on
Project Care, advising she had attended two meetings
concerning set-up and coordination. She distributed and
reviewed budget and time frame information. She also
announced a Project Care Coalition meeting would be held
December 8, 1994, 10 a.m. at City Hall.
C. Status Report on Area Agency on Aging.
commissioner Weikum gave a status report on Area Agency on
Aging. He further advised that the White House Conference on
Aging will be held May, 1995.
D.
Discussion on the Senior citizen
participation in the Holiday Parade.
commission's
--Commissioner Norling gave a report on the COmmission's
participation in the Holiday Parade, . advising that
commissioner Reahm was checking on the possibility of using a
Woodie station wagon.
commissioner Weikum suggested that the Commissioners consider
riding in the Lifeline Bus, with members of the San Dieguito
Senior Center and AARP.
A brief discussion followed regarding the pros and cons of the
two vehicles.
IN CONSENSUS, THE COMMISSION ELECTED TO USE THE LIFELINE BUS
AND THEIR COMMISSION BANNER.
MSC COMMISSIONER SPRINGER MOVED, COMMISSIONER REARM SECONDED TO
WITHDRAW FROM THE PARADE AS A SINGLE ENTRY AND JOIN THE SENIOR
CENTER, RIDING IN THE LIFELINE BUS. MOTION CARRIED. 6-0.
E. Discussion on Potential community Outreach Ideas for
Seniors.
IN CONSENSUS, THE COMMISSION WILL HEAR THIS ITEM AT THE NEXT
MEETING.
F. Discussion on Mobile Home Park Issues.
vice Chairperson Black gave a brief overview on mobile home
park issues, including the North San Diego County Fall Mobile
Home Conference.
7. NEW BUSINESS
B. Cancellation of the December 16, 1994 Senior citizen
Commission Meeting.
MSC COMMISSIONER WEIKUM MOVED, COMMISSIONER REARM SECONDED TO
CANCEL THE SENIOR CITIZEN COMMISSION DECEMBER MEETING. MOTION
CARRIED. 6-0.
c. Area Agency on Aging Video Presentation.
The video will be presented at the end of meeting.
8. ANNOUNCEMENTS
A. Commissioners
(
commissioner Weikum requested that the need for an Ad Hoc
Subcommittee to investigate senior Center requirements, be
agendized for the next meeting.
B.
staff
Recreation Superintendent Alexander
meeting would be held November 29,
Poinsettia Room to discuss the
housing/community development.
advised that a public
7 p.m., City Hall-
five year plan for
She also advised that Commissioner applications for the Senior
citizen commission can be submitted all year, but the most
appropriate time was January, when openings are announced in
the local newspapers.
Additionally, with regard to the attendance policy, she
distributed a memorandum from the city Manager to city
Council, noting that the recommendation was that the policy
remain the same.
9. ADJOURNMENT
(
p.m.
airperson
(