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1994-10-21 CITY OF ENCINITAS SENIOR CITIZEN COMMISSION MINUTES MeetingJ>ate: ()ctober 21, 1994 1. CALL TO ORDER/ROLL CALL vice Chairperson Black called the meeting to order at 1:05 p.m. Present: Vice Chairperson Black, Commissioners Ash, Weikum, springer, Reahm and Norling. Also Present: Pamela Alexander, Recreation Superintendent, Jacklyn Dakovich, Administrative Secretary. Absent: Chairperson Hartley 2 . PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS Deputy Mayor Chuck' DuVivier advised the Commission that he was happy to be in attendance and looked forward to an interesting meeting. ~ ... 4. APPROVAL OF MINUTES A.Approval of Minutes Regular Meeting September 16, 1994. MSC COMMISSIONER WEIKUK MOVED, COMMISSIONER ASH SECONDED TO APPROVE MINUTES OF REGULAR MEETING SEPTEMBER 16, 1994. MOTION CARRIED. 6-0. ('// B. Approval of Minutes Special Meeting September 16,1994. MSC COMMISSIONER WEIKUK MOVED, COMMISSIONER ASH SECONDED TO APPROVE MINUTES OF SPECIAL MEETING SEPTEMBER 16, 1994. MOTION CARRIED. 6-0. 5. PRESENTATIONS A. Introduction of Newly Appointed Senior citizen commission Member~ Recreation Superintendent Alexander introduced Commissioner Walter Norling, and welcomed him to the meeting. y- 1A-\ 6. UNFINISHED BUSINESS A. status Report on Project Care. commissioner weikum gaveUa current statusn-repb:rt on project Care, and provided Commissioners with a copy of project Care Timeline for Completion. Recreation Superintendent Alexander reviewed the Project Care Timeline for completion and also reviewed the resume of a candidate being considered for Project Coordinator. B. status Report on Area Agency on Aging. commissioner weikum gave a status report on Area Agency on Aging, as well as the White House Conference on Aging. C. Update on Commissioner Appointment and Membership. , ' Recreation superintendent Alexander reviewed the provided information on commissioner appointments and membership. commissioner springer suggested the possibility of an alternate that could fill in when there are absences, illnesses, etc. She also suggested that churches and various senior related organizations be represented on a regular basis at Commission meetings. vice Chairperson Black suggested making commissioner recruitment a part of the Senior video presentation. commissioner weikum suggested that representatives from various agencies, (AAA,. San Dieguito Senior Center, etc.) be encouraged to attend and participate. Recreation Superintendent Alexander noted there is a process as well as time frames for applicants to file for openings on the various City commissions, however, she will determine and report back to the Commission the appropriateness of distributing and submitting applications during the year for recruitment purposes. Deputy Mayor DuVivier advised the commission Clerk's office maintains a list of citizens participating on commissions and contacts appropriate time, when openings occur. that the City interested in them at the D. Update on Attendance Policy Correspondence. Recreation Superintendent Alexander gave a brief overview on the city's Attendance Policy and reviewed the memo sent to the city Manager with possible alternatives to the current policy. ?'- 4 A -l,- The commissioners discussed various suggestions alternatives to the current attendance policy. and Recreation Superintendent ~lexander advised that the ci ty Manager and city council would review the policy and a determination would be made. E. status Report and Discussion Regarding Senior video Promotions. Recreation Superintendent Alexander reviewed the status report on promoting the Senior Video. vice Chairperson Black advised that as part of the Senior video promotion ideas, Chairperson Hartley was working on a script to accompany the video. The Commission discussed various avenues for promotion, including the use of Cable TV stations. F. Evaluation of Encinitas Day Participation. Recreation Superintendent Alexander gave a brief evaluation of the Encinitas Day participation. The Commissioners discussed several issues, including improved volunteer scheduling during the day and the need for shuttle service for seniors to help them access as well as leave the event. G. Discussion on Potential Community Outreach Ideas for Seniors. IN CONSENSUS, IT WAS' AGRtED THAT THIS ITEM BE AGENDIZED FOR t NOVEMBER MEETING. 7. NEW BUSINESS ~// A. Discussion on community and Senior Center Progress. Recreation Superintendent Alexander gave a status report on Community and Senior Center progress. commissioner Ash noted that lack of funding prevents Center from becoming a reality. Commissioner weikum supports the Senior Center as a solitary project, not a part of another project. He further advised that the Center should address the needs of three separate groups - Seniors needing care, active Seniors and Seniors not yet retired. He suggested forming a Senior Coalition to determine senior needs. 4A-S commissioner Reahm noted the upcoming senior group (baby- boomers) are a huge group and should be encouraged to vote for future needs. . Deputy Mayor Duvivier agreed that s.i.~e. of current Oakcrest Project creates funding hardships. commissioners discussed possible re-design of Oakcrest Master Plan. commissioner Norling supported the need for a new assessment of senior needs in the community. Recreation Superintendent Alexander stated a Senior Needs Survey was held to help determine needs at a Senior Center and that an OakcrestTask Force made up of community members and a member of the Senior citizen commission met many times to provide design ideas for the current conceptual master plan design. ' IN CONSENSUS, IT WAS AGREED THAT THIS ITEM BE AGENDIZEDFOR A FUTURE MEETING. B. Discussion on Mobile Home Park Issues. Recreation Superintendent Alexander gave a brief report on mobile home park ~ssues. commissioner Ash supports local mobile home improvement controls. commission discussed mobile home concerns, including rent control, etc. IN CONSENSUS, IT WAS AGREED THAT THIS ITEM BE AGENDIZED FOR NOVEMBER. c. Discussion on commission's Participation in 1994 Encinitas Holitl~y Parade. Recreation Superintendent Alexander gave a brief overview on commission participation in the upcoming Encini tas Holiday Parade. The Commissioners discussed possible participation in the event, with several reservations. commission weikwn encouraged coordinating participation with other Senior groups. commissioners Reahm,Norling and Hartley volunteered to review an entry ideas/options, and report back to the Commission in November. MSC COMMISSIONER WEIKUM MOVED, REAHH SECONDED TO PARTICIPATE IN THE ENCINITAS HOLIDAY PARADE. MOTION CARRIED. 4-1-1. (COMMISSIONER ASH ABSTAINED, COMMISSIONER SPRINGER NO). ';r"...., 4A-t / ( D. Discussion on proposition K. Recreation superintendent Alexander gave a concise report on proposition K. - commissioner Ash shared her concerns--if-Ccniilty takes over-the-- Ecke property. Deputy Mayor DuVivier clarified proposition K and its ramifications. 8. ANNOUNCEMENTS A. Commissioners commissioner Weikum enthused with the new local affordable housing project currently under construction. He also asked how our new Commissioner Norling enjoyed his first meeting. commissioner Norling responded that he appreciated how well the commission followed the agenda, and felt the meeting went smoothly. ( vice Chairperson Black thanked Deputy Mayor Duvi v:ier for attending the meeting and encouraged him to return at his convenience. B. staff Recreation SuperIntendent Alexander distributed flyer on upcoming senior event at Del Mar Fairgrounds and also distributed updated commission member address list. ,9. ADJOURNMENT Meeting 3:20 p.m. erson ~ Adm. ( 4A-5