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2002-07-26 CITY OF ENCINIT AS SENIOR CITIZEN COMMISSION MINUTES Meeting Date: July 26, 2002; 1 :00 p.m. 1. CALL TO ORDER/ROLL CALL Chairperson Vance called the meeting to order at 1 :00 p.m. Present: Chairperson Vance, Vice Chairperson King and Commissioners Hentz, Small, Blaylock, and Harp. Also Present: Recreation Superintendent Miller and Administrative Secretary Dakovich. Absent: Commissioner Moldenhauer 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS Mark Walton, 3486 Paseo Anca, Carlsbad (representing Morgan Stanley) - introduced himself and expressed an interest in making a presentation on investments to the Senior Citizen Commission as well as interested parties who participate at the Senior Center. Recreation Superintendent Miller suggested that he contact the Senior Center Manager Christie Goodsell to plan a presentation at the Center. Vice Chairperson King thanked Mr. Walton for his interest. 4. CHANGES TO AGENDA None. 5. CLOSING AND ADOPTION OF CONSENT CALENDAR A. Approval of minutes of regular meeting June 28, 2002. MSC COMMISSIONER HARP MOVED, COMMISSIONER SMALL SECONDED TO APPROVE MINUTES OF THE JUNE 28, 2002 MEETING. MOTION CARRIED. 6-0. ( 6. PRESENTATION None. 54- 1 7. OLD BUSINESS A. Status Report on Project C.A.R.E. __RecreatiQnSuperintendentMiller reviE~wed the JUnEuepprtand_advised that approximately 900 files had been reviewed and brought to current status. She further noted that there had been a 33% response to forms mailed to participants regarding various demographics now required for CDBG funding and further follow-up would be done by telephone. Commissioner Hentz requested clarification on CDBG funding. Recreation Superintendent Miller advised that the initials CDBG stood for Community Development Block Grant Fund, which is a Federal Program that provides funding to counties and cities that meet their requirements. Commissioner Hentz requested information on Project C.A.R.E. staff and their responsibilities. Recreation Superintendent Miller advised that staff monitors the computer, responds to telephone calls, correspondence, attends various meetings and distributes the Project C.A.R.E. brochure. Recreation Superintendent Miller distributed information on the SANDAG 2000 Census, which noted senior citizen populations. Chairperson Vance asked if the Project C.A.R.E. participant number 900 was the number of current participants or the total number who had applied over the years. He also advised that he had requested specific information on a contact for census demographic breakdowns on seniors from Mandy Mills, City Housing/Grants and had not received a response. Recreation Superintendent Miller advised she would research the Project C.A.R.E. participant number 900 and also follow-up with Mandy Mills and report back at the next meeting. Chairperson Vance suggested reviewing the local demographics information and comparing with other cities. B. Status Report on Senior Facilities at Oakcrest Park. Recreation Superintendent Miller reviewed the programs being offered at the Senior Center and noted that 112 seniors had attended the recent senior dance. She further advised that the dance floor area needed to be increased and that concern was being addressed. She also noted a new class - Opera Appreciation had an attendance of over 25; the recent spaghetti dinner fund raiser was attended gA~2- 2 by approximately 200 people; and the Volunteer Driver Reimbursement Program should begin in August. Chairperson Vance asked who manages the Taxi Voucher Program. Recreation Superintendent Miller advised that North County Council on Aging (NOCCA) supports the Voucher Program. City of Encinitas assists with funding via CDBG for Encinitas participants. She further advised that recent parking issues at the Center are being addressed, including a coordination plan for special events and the possibility of valet services during the lunch program. Recreation Superintendent Miller introduced Brianne Corson, North County Transit District (NCTD), who distributed bus information and maps and reviewed new NCTD routes. She also discussed plans to service the Center, both in the parking lot and the corner of Balour and Encinitas Blvd. as well as the proposed NCTD FAST service. Commissioner Hentz asked when this service would be finalized. Brianne Corson, NCTD advised decisions on this service would be made at the NCTD Board meeting, September 19, at 2 p.m. and noted the public was welcome to attend. Commissioner Hentz asked the cost of FAST service. Brianne Corson, NCTD advised the cost of FAST, currently being offered in Vista and San Marcos, would be the same as regular service. Commissioner Hentz asked if the Vista FAST service was working. Brianne Corson, NCTD advised that providing FAST service was a real challenge, however, they had reached a degree of success. She also referred Commissioners to Linda Culp, SANDAG, for information on the 20-30 Transportation Plan and Phyllis Hall, NCTD Outreach for additional information. Chairperson Vance asked if the FAST Program was developed, encouraged and funded by government sources. Brianne Corson, NCTD advised she would need to research funding source. Chairperson Vance thanked Brianne Corson, NCTD for the information she provided. Commissioner Harp advised that the cable TV hookup at the Center had not been completed. SA -- 3 Recreation Superintendent Miller advised she would follow-up on this matter to ensure completion. Chairperson Vance asked if there was adequate funding available for the Senior Nutrition Program tomeetcurrent demands. Recreation Superintendent Miller advised that Senior Nutrition Program funding, through AIS, was in place to handle current demands. She also advised that the AIS formula used for nutrition program funding allotments was developed in 1980, using consensus data. She noted that she was continuing her research on this issue and would provide additional information and clarification at the next meeting. Commissioner Small requested that the divider wall in the banquet hall be left open during the Senior Lunch Program so seniors have more windows and a view and that other events not be scheduled during that time. Recreation Superintendent Miller stated the design of the facility was intended to service seniors and other users in the community, however, when the other side is not in use, staff has been directed to open the divider doors. It was discussed to possibly take a survey to determine which 1/2 of the room the seniors would prefer for their lunch program. It was originally determined to use the west side to accommodate senior access. Staff will review this option and use of the banquet hall. C. Update Report on Ad Hoc Sub-Committees (Outreach Information Program, Senior Housing Review, Transportation Review), and Representative Reports. Outreach Information - Vice Chairperson King advised he had contacted Senior Center Manager Goodsell and discussed possible guest speakers. Commissioner Harp suggested that the Outreach Information Ad Hoc Sub- committee meet with seniors on September 26, after the Nutrition Program to answer questions on various issues. Commissioner Blaylock reported on the meeting of County-wide Commission representatives that meets quarterly to exchange information and discuss various issues (the last meeting was held in Poway). She suggested that the group was interested in Encinitas hosting the upcoming October 17 meeting at the Senior Center. Recreation Superintendent Miller advised she would check to see if the Center was available on that date. Commissioner Blaylock noted that attendants bring a sack lunch and drinks and dessert are provided by the host. She invited Commission members to attend. 5A~~ 4 Chairperson Vance suggested that the Recreation Superintendent contact the City Attorney to determine if attendance by all Encinitas Commissioners would be affected by the Brown Act. Transportation Review - Vice Chairperson King advised the Ad Hoc Sub- Committee was reviewing a marketing plan for volunteer drivers. Senior Housing Review- No report. City Council Contact Review - No report. New Senior Center Foundation Review - Commissioner Hentz advised that the Foundation agreed to provide $500 towards the Senior Dances. She also commented the Foundation is evaluating the presentation of the Senior Follies event. Aging and Independence Services Review - No report. 8. NEW BUSINESS A. Discussion on Encinitas Day Participation. Recreation Superintendent Miller reviewed the staff report and suggested that one Commission representative be responsible for scheduling coverage, equipment, etc. for the event. The Commission discussed the event and determined they would select coverage times today, as follows: 8 - 10 a.m. 10 a.m. -1 p.m. 11 a.m. - 2 p.m. 2 - 5:30 p.m. Chairperson Vance, Commissioner Blaylock Vice Chairperson King, Commissioner Small Commissioners Harp and Hentz Chairperson Vance and Commissioner Moldenhauer B. Review and Discussion of Senior Survey. Recreation Superintendent Miller thanked Commissioner Blaylock for conducting the survey and providing information on various senior concerns. Commissioner Blaylock reviewed the history of the survey and its findings which included a variety of issues such as the Senior Nutrition Program being too crowded; the limited handicap parking at the Senior Center; loneliness issues. I " Chairperson Vance asked if the survey findings were appropriate as actual Commission issues and suggested that many of them could be forwarded to the SA - 5 Senior Center. He also suggested that arrangements be made to have the Senior Center Manager, Christie Goodsell address the Commission. Recreation Superintendent Miller suggested inviting Manager Goodsell to speak at the September Commission meeting. -l 9. COMMISSIONER'S CORNER/ANNOUNCEMENTS A. Commissioners Chairperson Vance asked for a status report on the Senior Video. Commissioner Harp advised that he had plans to meet with Recreation Superintendent Miller to discuss ideas for the video. B. Staff Recreation Superintendent Miller advised that past Chairperson Hartley's recovery was going well, and past Commissioner Norling had relocated to Carlsbad. 10. ADJOURNMENT Chairperson Vance adjourned the meeting at 3:15 p.m. ~ A- Cp 6