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2002-05-17 CITY OF ENCINITAS SENIOR CITIZEN COMMISSION MINUTES Meetingpate: May 17, 2002; 1 :OOp.m. 1. CALL TO ORDER/ROLL CALL Chairperson Vance called the meeting to order at 1 :06 p.m. Present: Chairperson Vance, Vice Chairperson King and Commissioners Hentz, Small, Blaylock, Moldenhauer and Harp. Also Present: Recreation Coordinator Miller and Administrative Secretary Dakovich. 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS None. 4. CHANGES TO AGENDA None. 5. CLOSING AND ADOPTION OF CONSENT CALENDAR A. Approval of minutes of regular meeting April 19, 2002. MSC COMMISSIONER HARP MOVED, VICE CHAIRPERSON KING SECONDED TO APPROVE MINUTES OF THE APRIL 19, 2002 MEETING WITH CORRECTION (ADD VICE CHAIRPERSON KING TO COMMUNITY OUTREACH AD HOC SUB- COMMITTEE). MOTION CARRIED. 7-0. 6. PRESENTATION None. 7. OLD BUSINESS A. Status Report on Project C.A.R.E. Recreation Coordinator Miller reviewed the April report and noted three new clients had signed up this past month. 5A- 1 Chairperson Vance referred to the computer updating being done by the Project C.A.R.E. Coordinator and asked if this work had been completed. Recreation Coordinator Miller responded that to her knowledge all updating of _m._ _ _ ______ __ _ __ Project C.A.R.E. records had been completed. Chairperson Vance noted the program is currently serving approximately 929 clients (City senior population is approximately 11,000). He suggested that more seniors would avail themselves of the services offered, if they were aware of the program. Commissioner Moldenhauer advised, that in a recent meeting with seniors, very few knew about Project C.A.R.E. and the services offered. She suggested the need for a promotional campaign on services available. CommissionerSlaylock proposed the formation of a Promotional/Marketing Ad Hoc Sub-Committee to promote senior programs and services. She also referred to the survey she is preparing for the Senior Information Fair and suggested the addition of a question regarding interest in Project C.A.R.E. 8. Status Report on Senior Facilities at Oakcrest Park. Recreation Coordinator Miller reported on a recent meeting with Recreation SuperintendentAlexander, Community Services Director (Interim) Cotton and representatives from North County Transit District and their discussion regarding bus transportation to and from the Community and Senior Center. They discussed a potential Center bus stop site and adjusting the current schedule to accommodate this added stop, however, NCTD advised that all changes must first be reviewed and approved by the NCTD Board. Commissioner Blaylock reviewed the letter she was writing to NCTD from the Commission, regarding the need for a bus stop at the Center, and asked for Commissioner comments. Commissioner Harp made several suggestions regarding the letter to NCTD and noted bus service between 9 a.m. and 1 p.m. would not be sufficientfor those seniors who wanted to stay for lunch and other activities after lunch. Commissioner Hentz also felt the schedule was too restrictive and would prevent seniors from enjoying the Center and offered activities. Chairperson Vance suggested an invitation be extended to NCTD to attend our next Commission meeting to discuss service needed at the Senior Center as well as any other issues regarding senior transportation. SA-v 2 Commissioner Blaylock suggested that the letter to NCTD be held until after the next meeting, and at that time, could include a thank you as well. IN CONSENSUS, THE COMMISSION AGREED TO INVITE NCTD TO THE _______n___ ______on _....._________ _.. _________n_...__.._________ ____m __ ___________________..________.. _.. __n_______n___ _______________ NEXT COMMISSION MEETING AND HOLD THE: NCfOLEfTERUNilLAFiER THAT MEETING. Recreation Coordinator Miller reviewed the process and advised that a proposal had been submitted to Aging & Independence Services for additional meal money and full transportation support for one year. ALS. is currently evaluating the proposal. She further advised that Recreation SuperintendentAlexander had written a letter to ALS. requesting clarification on the formulaALS. used to determine the amount of money made available for senior meals, however, no reply had been received as yet. Chairperson Vance suggested that the Commission invite Dee Larson, Nutrition Site Coordinator at the Senior Center, to speak at the next Commission meeting to discuss the issue of senior lunches. IN CONSENSUS, THE COMMISSION AGREED TO INVITE THE NUTRITION SITE COORDINATOR TO THE NEXT COMMISSION MEETING. C. Update Report on Ad Hoc Sub-Committees (Outreach Information Program, Senior Housing Review, Transportation Review), and Representative Reports. Senior Housing Review - Chairperson Vance reported he had researched the County senior housing contracts (HCD) and determined that all permits had contracts with ten year tenure, however there was no obligation to provide affordable/senior housing. He further advised that the Cantebria project was the only senior housing that had been approved by the City. Transportation Review - Vice Chairperson King advised he had met with the North County Transit District (NCTD) regarding the need for a bus stop at the Center and was advised the request was being reviewed by the NCTD Board. Commissioner Blaylock advised the Commission of an upcoming meeting to be held May 21 at 10 a.m. at the Joslyn Center, San Marcos to review transportation vehicles that serve both schools and seniors. Commissioner Harp reported on a recent presentation at the Center on Alzheimer's disease. SA-33 Vice Chairperson King noted the suggestion made by the Commission at an earlier meeting that rooms at the Senior Center be named after trees, and asked if any progress had been made in that direction. - ..._____ ___n_ _______....... ______ ______ n.._ __ ______n___ ___ .....___.._ . _.. ____... ___ n_._ __ Chairperson Vance will research the status of this suggestion and report back to the Commission. Outreach Information - Chairperson Vance also reviewed the assignments given to the Outreach Ad Hoc Sub-Committee and shared his concerns that this Sub-Committee may have too many assignments. He also suggested a Senior Needs Assessment Ad Hoc Sub-Committee be formed. Commissioner Blaylock suggested an Ad Hoc Sub-Committee on special projects be considered. Chairperson Vance suggested that the discussion on additional Ad Hoc Sub- Committees be continued to the next meeting, encouraged the Commissioners to formalize their thoughts regarding suggestions for future Sub-Committees and also to corisider a permanent Sub-Committee on senior issues with specific guidelines, objectives and goals. Vice Chairperson King distributed copies of the video proposal created by Commission Harp. Commissioner Harp reviewed the proposal. Chairperson Vance requested Commissioner's input. Commissioner Moldenhauer asked if there would be a section devoted to volunteers. Commissioner Harp advised that volunteer needs would be addressed during the shooting of scenes of the Senior Center. Commissioner Blaylock asked how the video would be used. Vice Chairperson King advised the video would be available in several forms (VHS, DVD) and could be shown at senior facilities and also local cable company channels. Chairperson Vance asked the reason for having a video, what is the focus? ( Commissioner Harp advised that in discussion with Recreation Superintendent Alexander, it was determined that many seniors were not aware of what local SA.. 4 4 services were available and an updated video could provide that type of information. The Commission discussed various uses and ideas for the video, and all agreed on the need for an updated version. Vice Chairperson King discussed various costs to produce the video. Chairperson Vance suggested preparing a memo to City Council on the video proposal, requesting their input on video content as well as possible funding available. Commissioner Blaylock reviewed the senior survey she had prepared for use at the Senior Information Fair, and noted she will add question on Project C.A.R.E. She also advised the Commission that she would be glad to conduct the survey at the Fair and compile the information for presentation at the next Commission meeting. She also advised the Commission that the Rancho Bernardo Senior Center was run completely by volunteers, all services, classes, etc. were free and suggested we invite someone from the Center to speak to us. She also noted there is a rise in gay seniors with HIV. Commissioner Moldenhauerwill research information on seniors with HIV and if the Commission concurs, arrange for a speakerfor a Fall meeting. City Council Contact - No report. New Senior Center Foundation - No report. D. Update on the 2002 Senior Information Fair. Recreation Coordinator Miller advised the Information Fair was fully booked with 65 exhibitors, 6 presentations and health screenings. She also noted that Senior Fair advertisements would begin today in the North County Times. Commissioner Moldenhauer asked if any vendors would be located outside the building. Recreation Coordinator Miller advised there would be no vendors outside this year, but would consider the suggestion for next year. Chairperson Vance advised Vance & Associates would like to contribute to the raffle - a Barnes & Noble gift certificate. Recreation Coordinator Miller advised that a raffle would be held every 45 minutes during the Fair and Chairperson Vance would award the prizes. 5A- 5 8. NEW BUSINESS None. 9. COMMISSIONER'S CORNER/ANNOUNCEMENTS A Commissioners Commissioner Harp shared his enjoyment of the senior lunch program. Commissioner Blaylock noted the dartboard located at the Senior Center and thanked the donor. Chairperson Vance advised he had received a solicitation call from someone with Economicllnvestment Advice for Seniors, however, the Commission did not make any determination on scheduling a presentation. B. Staff None. 10. ADJOURNMENT Meeting adjourned at 3:10 p.m. 5A-~ 6