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2001-11-16 CITY OF ENCINITAS SENIOR CITIZEN COMMISSION MINUTES Meeting Date: November 16, 2001; 1 :00 p.m. 1. CALL TO ORDER/ROLL CALL Chairperson Hartley called the meeting to order at 1 :00 p.m. Present: Chairperson Hartley, Vice Chairperson Vance, Commissioners Norling, Hentz, King, Small, and Blaylock. Also Present: Recreation Superintendent Alexander and Administrative Secretary Dakovich. 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS None. 4. CHANGES TO AGENDA None. 5. CLOSING AND ADOPTION OF CONSENT CALENDAR A. Approval of minutes of regular meeting October 19, 2001. MSC VICE CHAIRPERSON VANCE MOVED, COMMISSIONER HENTZ SECONDED TO APPROVE MINUTES OF THE OCTOBER 19, 2001 MEETING. MOTION CARRIED. 7-0. 6. PRESENTATION None. 7. OLD BUSINESS A. Status Report on Project C.A.R.E. Recreation Superintendent Alexander reviewed the October report, and advised that Project C.A.R.E. Coordinator Joyce Munro was updating all Project C.A.R.E. files before they are moved to the new Senior Center. She noted there were records on over 800 participants that were being updated. She further advised 1 5A-1 that the Coordinator had distributed over 500 brochures to various local agencies. B. Status Report on Senior Facilities at Oakcrest Park. Recreation Superintendent Alexander advised that all carpet and tile had been installed as well as the fire alarm system. She further advised that a punch list walk through of the facility was scheduled for November 19. She also discussed the proposed Center grand opening dates January 11, 12, 13 and various celebration ideas including a ribbon cutting, special recognition of those involved with the project, entertainment, a Senior Citizen Day VIP Brunch, etc. She noted that Chairperson Hartley, Dave Oakley, Senior Foundation member and staff would be working on a program for the Senior Citizen Day Brunch and requested that one other Commission member participate in the planning. Chairperson Hartley requested that Commissioner Hentz participate in the planning of the Senior Day Brunch. Commissioner Hentz advised she would be pleased to assist with the Brunch planning. Recreation Superintendent Alexander advised she was looking at dates for a Commission tour of the facility sometime in December. C. Update Report on Ad Hoc Sub-Committees (Outreach Information Program, Senior Housing Review, New Senior Center Operations Review, Transportation Review), and Representative Reports. Outreach Information - Commissioner King noted there is no speaker today. He suggested the possibility of having speakers present to the Commission first and then be scheduled for lunch presentations at the Center. Vice Chairperson Vance noted the importance of exchanging ideas with other seniors and suggested holding some Commission meetings at the Center. Commissioner Blaylock noted the need to attract seniors/citizens to our Commission meetings and suggested a brainstorming session for ideas. Chairperson Hartley suggested that Commission members schedule opportunities to speak at the Senior Center and share information about the Senior Citizen Commission. Commissioner Hentz suggested that as speakers are scheduled to speak at the new Center, a Commission member attend also and introduce the speaker. She also suggested that more senior information be included in the Citywide newsletter. ~A-2- 2 Recreation Superintendent Alexander suggested that the Commission consider updating the current video on senior services and activities in the community. She also advised that the newsletter process was changing; that a new brochure with recreation programs and senior information would be forthcoming separate from the City Newsletter and it would provide more senior information. Commissioner Blaylock noted she would like to join the Outreach Sub-Committee. Recreation Superintendent Alexander noted that Tom Gallup, Encinitas Fire Department, would like to speak to the Commission, during the January meeting, on the City's "Storm Weather Program". New Senior Center Operations Review - Recreation Superintendent Alexander reviewed the functions of this Sub-Committee, which involved the pre-construction phase of the Center and that the Sub-Committee could be retired. Transportation Review - Commissioner King reported on suggested shuttle service from NCTD bus stop to Encinitas Ranch.Center shopping areas. He advised the Center was receptive to the idea, with the City providing the vehicles and the Center giving their approval. Recreation Superintendent Alexander advised that the City Council is not interested in City operated transportation services and suggested looking into concepts of contracting with a firm to provide the service. Chairperson Hartley suggested the possibility of using the Center van and a volunteer driver. Recreation Superintendent Alexander noted that City Council had accepted use of the van for transporting seniors to the Center for lunch programs and activities. Chairperson Hartley suggested the van with a volunteer driver could take seniors from the Center to the shopping area. Commissioner Blaylock noted that additional research was needed and information could be brought back to the Commission. She also asked if the van could be used for trips. \, Recreation Superintendent Alexander advised the Commission to not make any agreements with an entity (the shopping center) and could make recommendations to City Council for review. She responded to Commissioner Blaylock's question regarding use of the senior van for trips, noting the vehicle could be too small for such use and that other travel trips will be planned via the Center using coach buses. She also referred to the NCTD "Fast Forward Program", which will provide a connection service to other areas and transportation services. 3 SA3 Chairperson Hartley advised the "Fast Forward Program" provides service to bus stops for mobile people, however, curb to curb and door to door service is still needed for those that are not as mobile. Senior Housing Review - No report. Aging Independence Services - Commissioner Hentz advised she was not able to attend the AIS meeting as the notice of date and time came to her home 3 days after the meeting. She has confirmed that meetings are held the second Monday of the month at 1 p.m. and will attend future meetings. City Council Contact - Chairperson Hartley advised there was no contact this past month. New Senior Center Foundation - Chairperson Hartley reported on the upcoming Follies to be held in February, 2002. D. Discussion on Holiday Parade Participation. Recreation Superintendent Alexander reviewed the staff report and requested input from the Commission. Chairperson Hartley noted that Commissioner Norling had arranged for a convertible to use in the Parade and that he, Lee Vance and Walter Norling would be riding in the car. He suggested they meet at City Hall parking lot and proceed together to the parade. 8. NEW BUSINESS A. Discussion on Cancellation of the December 21, 2001 Senior Citizen Commission meeting. MSC VICE CHAIRPERSON VANCE MOVED, COMMISSIONER SMALL SECONDED TO CANCEL SENIOR CITIZEN COMMISSION MEETING DECEMBER 21, 2001. MOTION CARRIED. 7-0. B. Review Meeting Inquiry from the City of EI Cajon Commission on Aging. Recreation Superintendent Alexander reviewed the staff report and suggested that two representatives from the Commission attend the meeting at the City of EI Cajon, on January 24, 2002 and report back to the Commission. Vice Chairperson Vance and Commissioner Blaylock will attend the January 24, 2002 meeting. 5A-t 4 9. COMMISSIONER'S CORNER/ANNOUNCEMENTS A. Commissioners Commissioner Hentz advised that the Site Council meeting for this month had been cancelled. She also reminded seniors that flu shots were available at the Senior Center. Chairperson Hartley distributed information flyers on an upcoming film presentation at the La Paloma Theater on World War II. This film showing is being sponsored by Chairperson Hartley and he encourage.d Commission members to attend. B. Staff Recreation Superintendent Alexander advised that Commission meetings for January, February and March would be held on the 4th Friday rather than the 3rd Friday of the month, due to City Hall Friday closures. 10. ADJOURNMENT Meeting adjourned at 2:45 p.m. 5SA-5