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2001-04-20 CITY OF ENCINIT AS SENIOR CITIZEN COMMISSION MINUTES Meeting Date: April 20, 2001; 1 :00 p.m. 1. CALL TO ORDER/ROLL CALL Chairperson Hartley called the meeting to order at 1 :00 p.m. Present: Chairperson Hartley, Vice Chairperson Vance, Commissioners Norling, Mastro, Hentz, King, Small (1 :15). Also Present: Recreation Program Coordinator Pam Miller, Administrative Secretary Dakovich, and Portia Harloff, representative from the Encinitas Senior Center. Absent: Recreation Superintendent Alexander. 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS Chairperson Hartley welcomed Portia Harloff, Encinitas Senior Center and Jim Kelly and Tom Gallup, Encinitas Fire Department. David Oakley, 498 Neptune Avenue - announced the upcoming rummage sale, April 28 to benefit the Senior Center Foundation. 4. CHANGES TO AGENDA None. 5. CLOSING AND ADOPTION OF CONSENT CALENDAR A. Approval of minutes of regular meeting March 23, 2001. MSC VICE CHAIRPERSON VANCE MOVED, COMMISSIONER MASTRO SECONDED TO APPROVE MINUTES OF THE MARCH 23, 2001 MEETING. MOTION CARRIED. 6-0. 6. PRESENTATION A. Presentation by the Encinitas Fire Department on Safety in the Home. Jim Kelly, Encinitas Fire Department thanked the Commission for the opportunity to make this presentation and noted he had recently spoken at the Encinitas Senior Center on this issue. 1 S'A- ) He began the presentation by encouraging the audience to always have certain supplies on hand in the event of a home fire, where damage could prevent you from returning to your home. He referred to the back pack he carries in his car, and reviewed the contents, which included blanket, band-aids, wipes, note pad and pen, medications (I week supply), aspirin, thread, wrench, Snap light, chap- stick, sweat shirt, shorts, long pants, hat, towel, toilet paper, socks, shoes, water, portable radio, granola bars. He noted it was important to change out both food and water once a year. He also emphasized the importance of having a working smoke detector in the home, and advised that the Fire Department would install smoke detectors for seniors at no cost. The Commission thanked Jim Kelly for his presentation. 7. OLD BUSINESS A. Status Report on Project C.A.R.E. Recreation Program Coordinator Miller reviewed the March report and noted there was one new client. She also advised that Project C.A.R.E. volunteer Marion Calvano is recovering from her recent health problems and should be returning to the program soon. B. Status Report on Senior Facilities at Oakcrest Park. Recreation Program Coordinator Miller reported that construction was progressing, with interior work beginning in May. She noted that Recreation Superintendent Alexander would be contacting Commission members for a Center tour in the near future. C. Update Report on Ad Hoc Sub-Committees (Outreach Information Program, Senior Housing Review, New Senior Center Operations Review, Transportation Review), and Representative Reports. Outreach Information - Commissioner Small advised that she had arranged a presentation by Gamblers Anonymous for the May Commission meeting. Commissioner King advised that both a representative from the California Counsel on Problem Gambling and Gamblers Anonymous would attend the May meeting. New Senior Center Operations Review - No report. Vice Chairperson Vance requested information on staffing for the Center. Chairperson Hartley advised the staffing goal would be to have the two Center Managers on line three months prior to opening, and in the Center two months prior to opening to receive equipment and supplies, and to set-up hiring and 2 5A.~ training of staff. He noted that, according to Recreation Superintendent Alexander, employment ads could begin in May/June, with hiring in August/September. A final determination on recruitment is dependent on the construction time-line. Chairperson Hartley suggested that the Ad Hoc Outreach Committee could be a source for promoting the need for volunteers at the Center. Transportation - Commissioner Mastro advised she had no report. Chairperson Hartley advised he had recently attended two meetings on transportation; one meeting at Tri-City Hospital, with the North County Coordination Transportation Council, who met to identify all available transportation services; the other meeting was with the North County Collaborative Transportation Committee, who met to inventory transportation available in North County only, as well as social services offered to assist people in their various needs. He further emphasized the need to strengthen the Commission Transportation Ad Hoc Sub-Committee, when new appointments are made. Senior Housing Review - Vice Chairperson Vance advised he is assembling research on available senior housing, working with AIS, SANDAG and City staff and should have a report ready for the May meeting. Commissioner Mastro noted there is a need for handicapped facilities as well as senior facilities. Chairperson Hartley advised that if Federal funding is used for facility development, American Disability Act requirements must be met. He also requested a status report on the Mercy Housing Project. Vice Chairperson Vance advised that the plan check for the project had been completed and construction was ready to begin. Commissioner Hentz asked how many units would be included in the project. Vice Chairperson Vance advised there would be forty (40) units. Council Contact Review - Chairperson Hartley advised that the presentation he had planned to make to City Council on April 18 had been postponed until May 16. He noted that the presentation included a request for funds for the Out and About Transportation Program and a budget request to be used for new programs/research projects, etc. New Senior Center Foundation - Commissioner Mastro advised plans were in the works for the fourth annual Senior Follies. Chairperson Hartley referred the Commission to the listing of Sub-Committees and requested they review the list and select those Committees of interest to them. He noted he would like to see three members per Sub-Committee. 3 5A'3 Commissioner King noted there are currently four Sub-Committees. Chairperson Hartley advised he would like to add an Ad Hoc Sub-Committee for Aging Independence Services (AIS), to include a member who would attend meetings and report back to the Commission. Commissioner Hentz reported on the recent AIS meeting she attended with Portia Harloff and noted the majority of people attending were employees of various agencies. Portia Harloff reported the attendees were divided into groups to help find solutions for caregivers. She further noted there are no practicing geriatric doctors in the area, however, the greatest issue seems to be lack of funding to provide needed services. Commissioner Hentz emphasized the importance of providing a respite for caregivers and noted that many communities have co-op day care centers for adults. She further advised that being able to provide care information to those in need must be addressed and improved upon. Commissioner King advised that the new Senior Center would be a site for providing and receiving information on services available for seniors. Commissioner Norling asked about the possibility of having bingo at the Center. Chairperson Hartley asked David Oakley if he would address this question. David Oakley advised that the rules and regulations for playing Bingo could make it prohibitive at this time. COMMISSIONER KING MOVED, VICE CHAIRPERSON VANCE SECONDED TO CREATE AN AGING INDEPENDENCE SERVICES AD HOC SUB- COMMITTEE FOR SOCIAL SERVICES. MOTION CARRIED. 7-0. Chairperson Hartley advised that Portia Harloff and David Oakley could be invited to participate on Sub-Committees as consultants. Chairperson Hartley reviewed and clarified the current Ad Hoc Sub-Committees. D. Update on Senior Information Fair 2001. Commissioner Norling gave a status report on the Senior Information Fair. Recreation Program Coordinator Miller distributed the Commission's Senior Information Fair assignments for the day. Chairperson Hartley asked if all requests for raffle prizes had been distributed to the various businesses. 4 6A-1 Recreation Program Coordinator Miller suggested about twenty raffle prizes would be ideal and requested that they be secured soon, so donators would receive credit in the Fair program. She reviewed the assignment list.and noted the day would begin at 7:30 a.m. and finish around 1 :00 p.m. with cleanup. She also advised she would provide list of Information Fair exhibitors at the May meeting. Chairperson Hartley advised he had mailing labels from the Senior Center Foundation list and asked for volunteers to help prepare Senior Information Fair flyers for mailing. Commissioners Mastro, Small and King will assist with this project. 8. NEW BUSINESS A. Nomination and Election of Commission Chairperson and Vice Chairperson. Recreation Program Coordinator Miller opened the floor for nominations for Chairperson. COMMISSIONER KING NOMINA TED CHAIRPERSON HARTLEY FOR CHAIRPERSON, VICE CHAIRPERSON VANCE SECONDED. VOTE WAS UNANIMOUS. 7-0. COMMISSIONER MASTRO NOMINATED VICE CHAIRPERSON VANCE FOR VICE CHAIRPERSON, COMMISSIONER NORLING SECONDED. VOTE WAS UNANIMOUS. 7-0. 9. COMMISSIONER'S CORNER/ANNOUNCEMENTS A. Commissioners Commissioner King noted a recent newsletter article regarding free disposal of hazardous waste for seniors. (Phone # 800-714-1195). Commissioner Mastro asked for a copy of the Eldercare book. Vice Chairperson Vance advised he had a copy for her and also noted the Web address for Census 2000 was SANDAG.org. B. Staff Recreation Program Coordinator Miller advised the Senior Services Directory was being updated and would be ready for distribution at the Senior Information Fair. She also reminded the Chairperson and Vice Chairperson that the quarterly City Manager's Breakfast would be held April 24, 2001, 7:30 a.m. at Coco's. 10. ADJOURNMENT Meeting adjourned at 3:05 p.m. 5 SA-5 CITY OF ENCINITAS SENIOR CITIZEN COMMISSION MINUTES Meeting Date: May 18, 2001; 1 :00 p.m. NO MEETING WAS HELD DUE TO LACK OF QUORUM.