2001-04-20
CITY OF ENCINIT AS
SENIOR CITIZEN COMMISSION
MINUTES
Meeting Date: April 20, 2001; 1 :00 p.m.
1. CALL TO ORDER/ROLL CALL
Chairperson Hartley called the meeting to order at 1 :00 p.m.
Present:
Chairperson Hartley, Vice Chairperson Vance, Commissioners
Norling, Mastro, Hentz, King, Small (1 :15).
Also
Present:
Recreation Program Coordinator Pam Miller, Administrative
Secretary Dakovich, and Portia Harloff, representative from the
Encinitas Senior Center.
Absent:
Recreation Superintendent Alexander.
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
Chairperson Hartley welcomed Portia Harloff, Encinitas Senior Center and Jim
Kelly and Tom Gallup, Encinitas Fire Department.
David Oakley, 498 Neptune Avenue - announced the upcoming rummage sale,
April 28 to benefit the Senior Center Foundation.
4. CHANGES TO AGENDA
None.
5. CLOSING AND ADOPTION OF CONSENT CALENDAR
A. Approval of minutes of regular meeting March 23, 2001.
MSC VICE CHAIRPERSON VANCE MOVED, COMMISSIONER MASTRO
SECONDED TO APPROVE MINUTES OF THE MARCH 23, 2001 MEETING.
MOTION CARRIED. 6-0.
6. PRESENTATION
A. Presentation by the Encinitas Fire Department on Safety in the Home.
Jim Kelly, Encinitas Fire Department thanked the Commission for the opportunity
to make this presentation and noted he had recently spoken at the Encinitas
Senior Center on this issue.
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He began the presentation by encouraging the audience to always have certain
supplies on hand in the event of a home fire, where damage could prevent you
from returning to your home. He referred to the back pack he carries in his car,
and reviewed the contents, which included blanket, band-aids, wipes, note pad
and pen, medications (I week supply), aspirin, thread, wrench, Snap light, chap-
stick, sweat shirt, shorts, long pants, hat, towel, toilet paper, socks, shoes, water,
portable radio, granola bars. He noted it was important to change out both food
and water once a year.
He also emphasized the importance of having a working smoke detector in the
home, and advised that the Fire Department would install smoke detectors for
seniors at no cost.
The Commission thanked Jim Kelly for his presentation.
7. OLD BUSINESS
A. Status Report on Project C.A.R.E.
Recreation Program Coordinator Miller reviewed the March report and noted
there was one new client. She also advised that Project C.A.R.E. volunteer
Marion Calvano is recovering from her recent health problems and should be
returning to the program soon.
B. Status Report on Senior Facilities at Oakcrest Park.
Recreation Program Coordinator Miller reported that construction was progressing,
with interior work beginning in May. She noted that Recreation Superintendent
Alexander would be contacting Commission members for a Center tour in the near
future.
C. Update Report on Ad Hoc Sub-Committees (Outreach Information Program,
Senior Housing Review, New Senior Center Operations Review,
Transportation Review), and Representative Reports.
Outreach Information - Commissioner Small advised that she had arranged a
presentation by Gamblers Anonymous for the May Commission meeting.
Commissioner King advised that both a representative from the California Counsel
on Problem Gambling and Gamblers Anonymous would attend the May meeting.
New Senior Center Operations Review - No report.
Vice Chairperson Vance requested information on staffing for the Center.
Chairperson Hartley advised the staffing goal would be to have the two Center
Managers on line three months prior to opening, and in the Center two months
prior to opening to receive equipment and supplies, and to set-up hiring and
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training of staff. He noted that, according to Recreation Superintendent Alexander,
employment ads could begin in May/June, with hiring in August/September. A
final determination on recruitment is dependent on the construction time-line.
Chairperson Hartley suggested that the Ad Hoc Outreach Committee could be a
source for promoting the need for volunteers at the Center.
Transportation - Commissioner Mastro advised she had no report.
Chairperson Hartley advised he had recently attended two meetings on
transportation; one meeting at Tri-City Hospital, with the North County
Coordination Transportation Council, who met to identify all available
transportation services; the other meeting was with the North County Collaborative
Transportation Committee, who met to inventory transportation available in North
County only, as well as social services offered to assist people in their various
needs. He further emphasized the need to strengthen the Commission
Transportation Ad Hoc Sub-Committee, when new appointments are made.
Senior Housing Review - Vice Chairperson Vance advised he is assembling
research on available senior housing, working with AIS, SANDAG and City staff
and should have a report ready for the May meeting.
Commissioner Mastro noted there is a need for handicapped facilities as well as
senior facilities.
Chairperson Hartley advised that if Federal funding is used for facility
development, American Disability Act requirements must be met. He also
requested a status report on the Mercy Housing Project.
Vice Chairperson Vance advised that the plan check for the project had been
completed and construction was ready to begin.
Commissioner Hentz asked how many units would be included in the project.
Vice Chairperson Vance advised there would be forty (40) units.
Council Contact Review - Chairperson Hartley advised that the presentation he
had planned to make to City Council on April 18 had been postponed until May 16.
He noted that the presentation included a request for funds for the Out and About
Transportation Program and a budget request to be used for new
programs/research projects, etc.
New Senior Center Foundation - Commissioner Mastro advised plans were in
the works for the fourth annual Senior Follies.
Chairperson Hartley referred the Commission to the listing of Sub-Committees and
requested they review the list and select those Committees of interest to them. He
noted he would like to see three members per Sub-Committee.
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Commissioner King noted there are currently four Sub-Committees.
Chairperson Hartley advised he would like to add an Ad Hoc Sub-Committee for
Aging Independence Services (AIS), to include a member who would attend
meetings and report back to the Commission.
Commissioner Hentz reported on the recent AIS meeting she attended with Portia
Harloff and noted the majority of people attending were employees of various
agencies.
Portia Harloff reported the attendees were divided into groups to help find solutions
for caregivers. She further noted there are no practicing geriatric doctors in the
area, however, the greatest issue seems to be lack of funding to provide needed
services.
Commissioner Hentz emphasized the importance of providing a respite for
caregivers and noted that many communities have co-op day care centers for
adults. She further advised that being able to provide care information to those in
need must be addressed and improved upon.
Commissioner King advised that the new Senior Center would be a site for
providing and receiving information on services available for seniors.
Commissioner Norling asked about the possibility of having bingo at the Center.
Chairperson Hartley asked David Oakley if he would address this question.
David Oakley advised that the rules and regulations for playing Bingo could make
it prohibitive at this time.
COMMISSIONER KING MOVED, VICE CHAIRPERSON VANCE SECONDED
TO CREATE AN AGING INDEPENDENCE SERVICES AD HOC SUB-
COMMITTEE FOR SOCIAL SERVICES. MOTION CARRIED. 7-0.
Chairperson Hartley advised that Portia Harloff and David Oakley could be invited
to participate on Sub-Committees as consultants.
Chairperson Hartley reviewed and clarified the current Ad Hoc Sub-Committees.
D. Update on Senior Information Fair 2001.
Commissioner Norling gave a status report on the Senior Information Fair.
Recreation Program Coordinator Miller distributed the Commission's Senior
Information Fair assignments for the day.
Chairperson Hartley asked if all requests for raffle prizes had been distributed to
the various businesses.
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Recreation Program Coordinator Miller suggested about twenty raffle prizes would
be ideal and requested that they be secured soon, so donators would receive
credit in the Fair program. She reviewed the assignment list.and noted the day
would begin at 7:30 a.m. and finish around 1 :00 p.m. with cleanup. She also
advised she would provide list of Information Fair exhibitors at the May meeting.
Chairperson Hartley advised he had mailing labels from the Senior Center
Foundation list and asked for volunteers to help prepare Senior Information Fair
flyers for mailing. Commissioners Mastro, Small and King will assist with this
project.
8. NEW BUSINESS
A. Nomination and Election of Commission Chairperson and Vice
Chairperson.
Recreation Program Coordinator Miller opened the floor for nominations for
Chairperson.
COMMISSIONER KING NOMINA TED CHAIRPERSON HARTLEY FOR
CHAIRPERSON, VICE CHAIRPERSON VANCE SECONDED. VOTE WAS
UNANIMOUS. 7-0.
COMMISSIONER MASTRO NOMINATED VICE CHAIRPERSON VANCE FOR
VICE CHAIRPERSON, COMMISSIONER NORLING SECONDED. VOTE WAS
UNANIMOUS. 7-0.
9. COMMISSIONER'S CORNER/ANNOUNCEMENTS
A. Commissioners
Commissioner King noted a recent newsletter article regarding free disposal of
hazardous waste for seniors. (Phone # 800-714-1195).
Commissioner Mastro asked for a copy of the Eldercare book.
Vice Chairperson Vance advised he had a copy for her and also noted the Web
address for Census 2000 was SANDAG.org.
B. Staff
Recreation Program Coordinator Miller advised the Senior Services Directory was
being updated and would be ready for distribution at the Senior Information Fair.
She also reminded the Chairperson and Vice Chairperson that the quarterly City
Manager's Breakfast would be held April 24, 2001, 7:30 a.m. at Coco's.
10. ADJOURNMENT
Meeting adjourned at 3:05 p.m.
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CITY OF ENCINITAS
SENIOR CITIZEN COMMISSION
MINUTES
Meeting Date: May 18, 2001; 1 :00 p.m.
NO MEETING WAS HELD DUE TO LACK OF
QUORUM.