2001-02-23
CITY OF ENCINITAS
SENIOR CITIZEN COMMISSION
MINUTES
Meeting Date: February 23, 2001; 1 :00 p.m.
1. CALL TO ORDER/ROLL CALL
Chairperson Hartley called the meeting to order at 1 :00 p.m.
Present:
Chairperson Hartley, Vice Chairperson Vance, Commissioners
Norling and Small.
Also
Present:
Recreation Superintendent Alexander and Administrative Secretary
Dakovich.
Absent:
Commissioner Mastro.
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
None.
~ CHANGES TO AGENDA
None.
5. CLOSING AND ADOPTION OF CONSENT CALENDAR
A. Approval of minutes of regular meeting January 19, 2001.
MSC VICE CHAIRPERSON LEE VANCE MOVED, COMMISSIONER SMALL
SECONDED TO APPROVE MINUTES OF JANUARY 19, 2001 MEETING WITH
CORRECTION (REMOVE EXTRA CESARE FROM AGENDA ITEM ONE).
MOTION CARRIED. 4-0.
6. PRESENTATION
A. Presentation on the Sheriff's Senior Volunteer Patrol Program by Grant
Homer.
Recreation Superintendent Alexander introduced Grant Homer, representing the
Sheriff's Senior Volunteer Patrol Program.
Grant Homer thanked the Commission for the opportunity to present information
on the Senior Volunteer Patrol Program, gave a brief history on the Program and
reviewed the services provided. He noted they currently have .thirty volunteers
and would like more volunteers to apply. He introduced a representative from
the Sheriff's Department/Crime Prevention who referred to the various patrol and
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prevention materials on display today and invited Commissioners to take a
minute and review them.
Chairperson Hartley advised that he would contact the North County Times
regarding an advertisement for Program recruits.
Chairperson Hartley thanked the presenters and called a five minute break in the
meeting to review displayed materials.
7. OLD BUSINESS
A. Status Report on Project C.A.R.E.
Recreation Superintendent Alexander reviewed the January report and noted
that the form was being revised to include a line item on the number of
discontinued clients. She also noted that Joyce Munro was currently working in
the Project C.A.R.E. office and maintaining the program and is using volunteers
to do outreach within the community.
B. Status Report on Senior Facilities at Oakcrest Park.
Recreation Superintendent Alexander noted she attends weekly construction
meetings and the project is moving at a good pace. She is looking forward to
inviting the Commission for an on-site visit soon, and also noted she had an
opportunity to make Community/Senior Center presentations to both the Encinitas
Senior Center and the San Dieguito Women's Club.
C. Update Report on Ad Hoc Sub-Committees (Outreach Information Program,
Senior Housing Review, New Senior Center Operations Review,
Transportation Review), and Representative Reports.
Outreach Information - Commissioner Small advised she is working on a
presentation by the City Fire Department for the March meeting.
New Senior Center Operations Review - Chairperson Hartley advised that he is
scheduled to meet with Dee Larson, Manager of the current Encinitas Senior
Center and Community Services staff to review the transition plan, and noted that
Recreation Superintendent Alexander had met with Dee earlier and the plan
should go smoothly. He also briefly discussed the proposed plan to have a
Program Advisory Committee and a Nutrition Site Council at the new Center with a
member of the Commission serving on each of the Committees. (He noted that
currently Marie Mastro attends the Nutrition Site Council meetings.) He further
advised that the Senior Center Manager would work with the Program Advisory
Committee. The Senior Citizen Commission would continue to meet here at City
Hall.
Vice Chairperson Vance suggested that perhaps 1-2 meetings per year could be
scheduled at the Center, during the lunch hour, to provide a forum for those who
have an interest to serve.
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Chairperson Hartley emphasized the importance of continuing strong ties between
the City, the Center and the Nutrition Program.
Transportation - Recreation Superintendent Alexander advised that she and
Chairperson Hartley had discussed items with Cathy Brendel, City of Vista
regarding van usage in connection with the Center and "Out & About" Vista
Program. She further noted other contacts will be made with other Centers for their
status on transportation.
Recreation Superintendent Alexander advised that the previous City Council had
directed staff to review the "Out & About" Transportation Program and bring
information back to the next budget process (City Finance Department had
recommended two year budgeting). She noted she had received more detailed
information from Ms. Brendel regarding the travel reimbursement program and the
senior shuttle, and reviewed the information on costs. She advised the only item
not budgeted in the report was the actual purchase of the vehicle (van/bus).
Chairperson Hartley asked when the recommendation would be presented to City
Council.
Recreation Superintendent Alexander responded in March or April.
Vice Chairperson Vance asked if transportation services would coincide with the
opening of the Center.
Recreation Superintendent Alexander advised that the services could begin at the
first of the year following the opening of the Center in the Fall. Chairperson Hartley
further suggested addressing the new City Council, by letter, regarding
transportation services and the Senior Commission process in researching
information.
IN CONSENSUS, THE COMMISSION AGREED THAT CHAIRPERSON
HARTLEY SHOULD CREATE AND SEND SUCH A LETTER.
Recreation Superintendent Alexander stated that Cathy Brendel had been a good
resource of information on available transportation grants.
Vice Chairperson Vance asked how many vehicles would be needed for the
Center and suggested the possibility of contacting local car dealerships for used
vehicles.
Recreation Superintendent Alexander advised that in discussion with the current
Senior Center Manager, two vehicles are used now. An old Volvo station wagon
to pick up daily nutrition lunches from Vista and run errands and a passenger van
for shuttling seniors to daily lunch and appointments. Recreation Superintendent
Alexander also advised that the Risk Manager was reviewing risk issues regarding
van use operated by the City.
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Recreation Superintendent Alexander referred to the van to be donated by the
Senior Center Foundation, reviewed the policy on donations and noted that
donations over a certain amount can only be accepted by City Council.
Chairperson Hartley advised that the Senior Center Foundation and the Senior
Citizen Commission would present the recommendation to City Council on the
acceptance of the van to be used at the new Senior Center.
Senior Housing Review - Vice Chairperson Vance stated there is no information
to report at this time.
Recreation Superintendent Alexander noted that a goal of this Ad Hoc Sub-
Committee was to prepare a listing of available senior housing in Encinitas.
Vice Chairperson Vance mentioned he would provide this information at the April
meeting.
Chairperson Hartley emphasized the importance of having this information
available for our local senior citizens and encouraged the Sub-Committee to
research and prepare such a listing.
Council Contact Review - Vice Chairperson Va_nce and Commissioner Norling
gave a brief speech to the City Council on February 14th, regarding re-
appointment to the Senior Citizen Commission.
Recreation Superintendent Alexander advised that both the Commission for the
Arts and the Youth Commission were requesting, as part of the budget process, a
discretionary trust fund to be used for particular programs. A recommendation
was made for the Senior Citizen Commission to have a discretionary trust fund of
$20,000 to be used at the new Center and include this recommendation as part of
the budget process for New Programs.
IN CONSENSUS,THE COMMISSION AGREED TO RECOMMEND THAT A
DISCRETIONARY TRUST FUND OF $20,000 BE ESTABLISHED FOR THE
SENIOR CITIZEN COMMISSION TO BE USED AT THE NEW CENTER.
New Senior Center Foundation - Chairperson Hartley advised that the third
annual Senior Follies was a great success, with several new groups performing.
He further advised that the event operated under budget. He also noted that a
piano had been donated to the new Center, which would require City acceptance
via the donation policy.
Recreation Superintendent Alexander requested that interested donors be referred
to her so proper donation procedures and forms are completed, and an inventory
can be kept of various items, (to avoid duplication), as well as determining what
donations are suitable for the Center.
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D. Status Report on the 2001 Senior Information Fair.
Recreation Superintendent Alexander referred to the staff report and noted staff
was not able to add additional color to the flyer (flyer will be red, white, and blue).
She further advised staff was contacting various companies/organizations for
sponsorships and distributed a sponsorship letter to Commissioners for their one-
on-one contacts. She noted that Commissioner Norling will review the
Commissioner participation listing.
Commissioner Norling encouraged the Commission to work on securing raffle
prizes and noted he would need help with flyer distribution. He also noted there
was interest in providing a flyer/interest sheet in Spanish.
IN CONSENSUS, THE COMMISSION AGREED TO PRODUCE A SENIOR
INFORMATION FAIR FLYER IN SPANISH.
Vice Chairperson Vance suggested local churches as a flyer distribution site for
the flyer and advised he could help locate the name and telephone number of
translator who could prepare the flyer in Spanish.
8. NEW BUSINESS
None.
9. COMMISSIONER'S CORNER/ANNOUNCEMENTS
A. Commissioners
Commissioner Norling noted various free lectures available at the Carlsbad
Library.
Chairperson Hartley reviewed San Diego Gas & Electric suggestions for saving
energy.
B. Staff
Recreation Superintendent Alexander noted the March Commission meeting will
be held March 23 rather than March 16. She also noted the upcoming ChairNice
Chair/City Manager quarterly breakfast April 24, 7:30 a.m. She referred to the new
Eldercare Directory and noted if ordered the cost was $10, however, free copies
were available at Costco Pharmacy and the San Diego Union Tribune office in
Carlsbad.
10. ADJOURNMENT
Meeting adjourned at 2:50 p.m.
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