2001-01-19
CITY OF ENCINITAS
SENIOR CITIZEN COMMISSION
MINUTES
Meeting Date: January 19,2001; 1 :00 p.m.
1. CALL TO ORDER/ROLL CALL
Chairperson Hartley called the meeting to order at 1 :00 p.m.
Present:
Chairperson Hartley, Vice Chairperson Vance, Commissioners
Cesare, Mastro, Cesare, Small (1 :25 p.m.).
Also
Present:
Recreation Superintendent Alexander and Administrative Secretary
Dakovich.
Absent:
Commissioner Norling.
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
Recreation Superintendent Alexander introduced a representative from the
Encinitas Senior Center, who will be attending the Commission meetings.
4. CHANGES TO AGENDA
Recreation Superintendent Alexander advised that due to emergency measures
the City was adopting, she would like to add an agenda item to New Business,
regarding these measures and their possible impact on Senior Citizen Commission
meetings.
5. CLOSING AND ADOPTION OF CONSENT CALENDAR
A. Approval of minutes of regular meeting November 17, 2000.
Commissioner Cesare noted correction to be made on Page 5A3, "Commissioner
Cesare will join Vice President Vance on the Senior Housing Ad Hoc Sub-
Committee",
MSC COMMISSIONER MASTRO MOVED, COMMISSIONER CESARE SECONDED
TO APPROVE MINUTES OF NOVEMBER 17, 2000 MEETING WITH
CORRECTION AS NOTED. MOTION CARRIED. 4-0.
6. PRESENTATION
A. None.
SA-l
7. OLD BUSINESS
A. Status Report on Project C.A.R.E.
Recreation Superintendent Alexander reviewed the November and December
Statistical Reports. She advised that report form was being revised to include
number of discontinued clients. She also noted that Faye Workman had retired
as Coordinator and Joyce Munro would replace her on a temporary basis until
the position could be filled permanently.
B. Status Report on Senior Facilities at Oakcrest Park.
Recreation Superintendent Alexander noted she had recently attended a Senior
Center luncheon where she presented a status report on the Community and
Senior Center. She advised the construction company is ready to pour the slab,
lumber due next month, infrastructure in place (sewer, electric, plumbing). She
also advised that she attends weekly construction meetings, and is currently
reviewing submittals for Center interior requirements.
C. Update Report on Ad Hoc Sub-Committees (Outreach Information Program,
Senior Housing Review, New Senior Center Operations Review,
Transportation Review), and Representative Reports.
Outreach Information - In a meeting with the Outreach Sub-Committee, it was
determined that the goals originally set forth had been reached and it was time to
determine and set new obje.ctives,
Chairperson Hartley suggested that a speaker presentation for Commission
meetings should be scheduled monthly.
New Senior Center Operations Review - Chairperson Hartley advised that the
Center operations plan is ready and noted that the Center staff interviewing
process would begin soon,
Recreation Superintendent Alexander advised that the current plan includes hiring
fulltime staff approximately 3 months prior to building opening, which would help in
the establishment of programs, supplies, equipment, etc. She stated recruitment
will begin in March and April, and projected hiring in July, with part time staff
interviewed and hired approximately one month before opening.
Chairperson Hartley questioned if volunteer recruiting would take place at the
same time.
Recreation Superintendent Alexander advised that she had a list of interested
volunteers and would also review the current Senior Center volunteer recruitment
program, She further advised that the Commission's New Senior Center
Operations Ad Hoc Sub-Committee needs to meet with City staff and the current
Senior Center staff to discuss a transition plan from the old to the new Center.
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Commissioner Cesare asked if the current Center staff has expressed an interest
in relocating to the new Center.
Recreation Superintendent Alexander advised that the current Center is operated
through the Family Services Association, and several members of the staff have
expressed interest in staying with the nutrition program.
Transportation- Commissioner Mastro advised she had no report.
Chairperson Hartley advised he had attended a recent North County Collaborative
on a Transportation meeting, where discussions were held on agencies working in
collaboration to provide various transportation needs. He noted he would like to
attend the next Transportation Ad Hoc Sub-Committee and provide information
from that meeting.
Chairperson Hartley also advised that the donation request of a van for the new
Senior Center by the New Senior Center Foundation had been received by the
Commission, and must be presented to City Council for final approval, and with
budget process beginning in March, should have information ready for
presentation at that time, (City Council is the only entity that can receive donations
of this nature).
Senior Housing Review - Vice Chairperson Vance reported on a recent meeting
(at Scripps) he had attended with Chairperson Hartley regarding senior services
that included senior housing.
Chairperson Hartley advised that the purpose of the meeting, sponsored by Aging
and Independence Services (AIS), was to group interested participants regionally,
and discuss transportation and housing needs by area.
Vice Chairperson Vance advised that AIS had also put together a Web page on
information for seniors.
Recreation Superintendent Alexander requested that Vice Chairperson Vance call
staff with the information phone number and Web site access.
Council Contact Review - No report.
New Senior Center Foundation - Commissioner Mastro advised that promotional
materials for the upcoming Follies had been mailed and briefly reviewed the plans
for the raffle of two beautiful rings. She encouraged all Commissioners to attend
the February 11 th event and bring friends.
5A-3
8. NEW BUSINESS
A. Status Report on Senior Citizen Commission Appointments.
Recreation Superintendent Alexander reviewed the staff report and noted that
terms of service for Vice Chairperson Vance and Commissioners Small and
Norling end in March this year (2001) along with a Commission vacancy that
needs to be filled. She encouraged current Commissioners to re-apply and
reviewed dates for Commission interviews and Commission appointments.
B. Information and Discussion on the 2001 Senior Information Fair.
Recreation Superintendent Alexander reviewed the basic format for the Fair and
referred the Commission to the attached flyer and requested their input.
The Commission reviewed the attached flyer and approved the draft with one
request for possible inclusion - yellow as a color on the flyer (suggested yellow
bows on the balloons),
Recreation Superintendent Alexander recommended that a Commission
representative be appointed to work with staff on the planning of the Fair.
Chairperson Hartley recommended Commissioner Norling, as he is the Special
Events representative.
C. Discussion on Energy Emergency and Affects on Senior Citizen
Commission Meetings.
Recreation Superintendent Alexander reviewed E-mail from the City Manager
regarding emergency power usage and the closing of City Hall every other Friday.
She noted that Commission meetings in February and March would be affected by
this closing.
MSC COMMISSIONER SMALL MOVED, COMMISSIONER MASTRO SECONDED TO
MOVE THE FEBRUARY AND MARCH COMMISSION MEETINGS FROM THE
THIRD FRIDAY TO THE FOURTH FRIDAY OF THE MONTH AT THE SAME
TIME (1 :00 P.M.). MOTION CARRIED. 5-0.
Chairperson Hartley requested that the Outreach Ad Hoc Sub-Committee research
and present information on possible assistance available for seniors during this
power crisis, especially with regard to the increased SDG&E rates.
9. COMMISSIONER'S CORNER/ANNOUNCEMENTS
A. Commissioners
Commissioner Small advised she had made contact with the Senior Volunteer
'Patrol for a presentation at the February meeting,
SA-1-
B. Staff
Recreation Superintendent Alexander distributed information on an upcoming
Workshop (January 23) regarding the City's review of the Hall property.
10. ADJOURNMENT
Meeting adjourned at 2:20 p.m.
5A-S