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2000-02-18 CITY OF ENCINITAS SENIOR CITIZEN COMMISSION MINUTES Meeting Date: February 18, 2000; 1 :00 p.m. 1. CALL TO ORDER/ROLL CALL Chairperson Hartley called the meeting to order at 1: 10 p.m. Present: Chairperson Hartley, Vice Chairperson Lee Vance, Commissioners Kathleen Vance, Mastro, Norling, Small. Also Present: Recreation Superintendent Alexander and Administrative Secretary Oakovich. 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS None. 4. CHANGES TO AGENDA Chairperson Hartley reported on the recent orientation meeting held for Commission Chairpersons and Vice Chairpersons for the Youth, Arts, Parks and Recreation and Senior Citizen Commissions. He also reviewed the additions to the agenda sheet - Items 4 and 9. 5. APPROVAL OF MINUTES A. Approval of minutes of regular meeting January 21, 2000. MSC COMMISSIONER MASTRO MOVED, VICE CHAIRPERSON VANCE SECONDED TO APPROVE MINUTES OF REGULAR MEETING JANUARY 21, 2000. MOTION CARRIED. 6-0. 6. PRESENTATION Presentation by Cathy Brendel on City of Vista Senior Citizen Transportation Program. ( . Commissioner Small, member of the Commission Transportation Sub-Committee thanked Cathy Brendel for making this presentation today and also for providing helpful information on Senior Transportation SA-( Cathy Brendel, City of Vista - thanked the Commission for their invitation to present the City of Vista Senior Citizen Transportation Program. Her on screen presentation included information on the Senior Shuttle Service "Out and About", who is eligible, when program is available and how to register for the service. She also reported on the Senior Mileage Reimbursement Program, and reviewed the various funding sources for the programs (CDBG, Aging and Independent Services, both public and private partnerships and participant fees and donations). She noted that the City of Riverside has a similar program, and would provide helpful program information for our use. Commissioner Mastro asked how many seniors reside in the City of Vista and might take advantage of this program. Cathy Brendel advised there are approximately 13,000 seniors in the City (60+). Recreation Superintendent Alexander suggested the use of North County Transit District Coaster buses for senior transportation. The Commission thanked Cathy Brendel for her presentation. 7. UNFINISHED BUSINESS A. Status Report on Project C.A.R.E. Recreation Superintendent Alexander reviewed the January Statistical Report and advised that she and Faye Workman, Project C.A.R.E. Coordinator, had recently met with representative from Aging and Independent Services to discuss their support and the various programs that are available and how these programs can be promoted. She also requested Commission support to adjust the program to accommodate disabled adults, who would benefit from the programs offered, as done in all other Project C.A.R.E. programs. Chairperson Hartley asked how this would impact the current program. Recreation Superintendent Alexander advised that there had been no referrals for disabled adults to date, but suggested that with the promotion program, this could change. IN CONSENSUS, THE COMMISSION AGREED TO THE PROGRAM ADJUSTMENT TO ACCOMMODATE DISABLED ADULTS. B. Status Report on Senior Facilities at Oakcrest Park. Recreation Superintendent Alexander advised that the project continues to move forward, the initial plan check had been completed by the City and plans were 5A.2- returned to the architect for corrections. Updated plans and specifications will be re-submitted by architect in the near future. Commissioner Norling asked for a move in date. Recreation Superintendent Alexander advised the estimate date would be one year from construction start date. C. Update Report on Ad Hoc Sub-Committees (Outreach Information Program, Senior Housing Review, New Senior Center Operations Review, Transportation Review), and Representative Reports. Outreach Information - Commissioner Mastro advised she was waiting for the . new brochures and would begin distribution. She further suggested listing our Senior Commission meeting dates with Cox and Daniel's Cable Television. New Senior Center Operations Review - Chairperson Hartley distributed the recent memorandum authored by him and sent to City Council regarding the Commission's research on oper;ating and maintaining senior centers. Vice Chairperson Lee Vance noted thatthe Commission supports the Senior Center being operated by the City rather than a non-profit organization. He further advised that the City could offer greater stability, better coordination and accountability and more comprehensive programming. Recreation Superintendent Alexander advised the City had a greater resource base available and could provide program continuity. She noted that the current Senior Center Director has done a fine job and seniors appreciated her efforts. Chairperson Hartley advised the Senior Center Foundation could provide funding to the City. He also questioned how the Commission would interact with the Senior Center. Recreation Superintendent Alexander advised that the Commission's current role is advisory to the City Council, and would continue in that role. She further suggested the possibility of forming a Senior Center Site Council, with Commission representation, that would make program suggestions. Recreation Superintendent Alexander advised she foresees no change in the Commission role as advisory to City Council. ( Vice Chairperson Lee Vance suggested a Sub-Committee be formed to track operations at the new Senior Center. 5A.j Commissioner Kathleen Vance shared her concerns that a Site Council would duplicate Senior Citizen Commission efforts. Recreation Superintendent Alexander and Chairperson Hartley explained the Site Council would provide input on programs at the Center, while the Commission recommends on policies and overall senior services and programs City-wide. Chairperson Hartley suggested that a Site Council could be an active part of the new Senior Center with 2-3 Commission member representatives. IN CONSENSUS, THE COMMISSION SUPPORTED HAVING A COMMISSION MEMBER ON THE PROPOSED SITE COUNCIL. Vice Chairperson Lee Vance suggested that the Site Council consist of seven members with a representative from the Senior Foundation, a member of existing Senior Center Balour site Board, Commission member and interested senior citizens. Recreation Superintendent Alexander suggested the recommendations by the Commission on the operation and maintenance of the new Senior Center should be presented to Council prior to next mid~year budget cycle. Chairperson Hartley advised he would meet with Vice Chairperson Lee Vance, Commissioner Kathleen Vance and Recreation Superintendent Alexander to finalize recommendations for report to City Council. Recreation Superintendent Alexander suggested that the current Senior Center be made aware of the Commission's plan and recommendations. IN CONSENSUS, THE COMMISSION AGREED THAT CHAIRPERSON HARTLEY, VICE CHAIRPERSON LEE VANCE AND COMMISSIONER KATHLEEN VANCE MEET TO FINALIZE THE RECOMMENDATIONS TO BE PRESENTED TO CITY COUNCIL ON THE OPERATIONS AND MAINTENANCE OF THE NEW SENIOR CENTER BY THE CITY. Senior Housing Review - Vice Chairperson Lee Vance reported that by the next- Commission meeting he will have criteria and standards developed on senior housing for Commission review. Council Contact Review - no report. New Senior Center Foundation - Chairperson Hartley reported on the success of the Follies and noted a profit of $.3500 was made for the Foundation. D. Discussion on Senior Information Fair 2000. 5A-t Recreation Superintendent Alexander reviewed the agenda report and noted that to date 25-30 applications have been received for the Fair. Commissioner Norling reported that he had met with Special Events Coordinator Carrie Stone to discuss the preliminaries of the Information Fair, including the flyer. The Commission agreed to use the same flyer design and colors as presented by Commissioner Norling. He also advised they had discussed door prizes, and the need for volunteers the day of the event. Commissioner Norling will continue to report on the event planning progress at the next meeting. Recreation Superintendent Alexander advised she would provide Commissioner Norling with a list of last year's door prize donors. She further advised, after researching the possibility of raising commercial usage fees, that fees would remain the same as last year. 8. NEW BUSINESS None. 9. GENERAL INFORMATION/STAFF REPORTS None. 10. COMMISSIONER'S CORNER/ANNOUNCEMENTS A. Commissioners Chairperson Hartley reported on the Aging Summit, to be held Thursday, February 24, at the Hanalei Hotel in Mission Valley, and noted the four workshops to be held included Transportation, Inter-generation issues, Health and Longevity, and Baby- Boomers. Vice Chairperson Vance advised he would attend the morning session of the Aging Summit, Commissioner Mastro will also attend (Transportation Sub- Committee representative), and Chairperson Hartley will attend morning sessions. B. Staff Recreation Superintendent Alexander distributed Census 2000 information. 11. ADJOURNMENT Meeting adjourned at 3:20 p.m. 5A-5