2000-05-25
Ri\N(:Ii
CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Carnation Room, Civic Center
505 South Vulcan Avenue
THURSDAY. May 25, 2000 at 3:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 3:10 p.m.
Directors Present:
Edward Kaiser, Susan Lamson, Alan Archibald, and Kerry Miller.
Director Wigginton joined the meeting at 3:55 p.m.
"",
Also Present:
John White from Carltas Co.; john McNair, Rod Linville and Mark
Warren from jC Resorts; Manager Jim Benson, Pat Drew, Board
Secretary, and Nancy Sullivan, ERGA Accountant.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
None
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Regular Meeting of April 27, 2000 and Special Meeting of May
16, 2000.
Directors requested several changes on page three of the April 27, 2000 minutes:
a) line 3 of item 4 - remove words "under budget."
b) Item 5a - change last line of first paragraph to read" ...adding habitat on the
north side of the fairway." And following sentence to read: "The brow ditch
is to be the demarcation line between the private properties and the golf
course for landscape maintenance purposes."
c) Last two lines on page to read: "Mr. Benson recommended that a survey be
made of current hitting conditions from the 14th tee before Phase I is done."
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Director Archibald moved approval of the amended minutes seconded by Director
Lamson. April 27 meeting minutes approved 4-0-1 (Wigginton absent); May 16
meeting minutes approved 3-0-2 (Wigginton absent, Miller absent at 5/16 meeting).
2. Review Summary of April, 2000 Revenues and Expenditures/Financial Statement.
(Rod Linville/John McNair)
Mr. Linville reviewed the numbers for the April activity. Revenues were $396,041
for 108% of budget; year to date revenues are 107% of budget; expenditures were
$204,022 for 96% of budget; year to date expenditures are 99% of budget; net
income was $191,019 or 126% of budget, and year to date at $1,417,393 for 122%
of budget. Total rounds were 6,883 or 102% of budget. Year to date rounds are
61,673 or 103% of budget.
3.
Review and Approve.Proposed FY2000/2001 Budget
(Rod Linville/John McNair)
Mr. Linville reviewed the proposed budget which had been calculated in accordance
with the agreed upon increase in rounds to 72,020. By increasing the rounds the total
revenue was changed and increased to $4,264,051. After operating expenses are
paid, cash flow before debt brought the revenue to $1,402,693.00.
New rates, approved at the May 16, 2000 board meeting, will be effective July 1,
2000. They are:
Weekday Friday Weekend
Public $44 $50 $63
Late $23 $27 $34
Tournament , $44 $50 $59
Resident $32 $38 $47
JCR Club $32 $38 $47
9 hole $23 $27 $34
9 hole resident $23 $27 $34
Junior $11 $11 . $15
Director Archibald moved adoption of the proposed budget, seconded by Director
Miller. Approved 4-0-1 (Wigginton absent)
4. Recommendation for Alternative Plants to replace the Brome Grass. (Subcommittee)
Director Archibald showed the Board members a sample of Fountain Grass that he
was recommending as a replacement for the Brome Grass and reviewed the locations
on the map. Mark Warren also had a list of plant options that he felt would be
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suitable. Tees 16 and 1 have fountain grass by the tee rocks. At holes 2,4, 5, 6 and 7
he is considering something similar to fountain grass in place of brome grass although
at holes 2, 4 and 5 the brome grass is doing well. At holes 8 and 9 he's looking at
doing geraniums on the slopes. A secondary option for color would be gazanias.
Chairman Kaiser asked if it would be possible to highlight a map showing where the
brome grass is located. Mark Warren advised that for the most part the brome grass is
the boundary between the golf course and property line on the entire golf course with
the exception of holes 14 and 15 where the native #2 mix has done very well. He
said if the Board wished to discuss at the next board meeting he would get a per acre
price for hydro-seeding gazariias, a price for fountain grass and do some more
research on geraniums. He's also looking into cost of a wildflower mix. Mr. Warren
will bring his plant proposal and a map showing the location of the brome grass to the
next board meeting.
Item 5 moved to end of agenda.
6. Potential Course Enhancements.
Covered in discussion of plant options, item number 4.
7. Discussion/Direction Concerning Course Operations, Conditions Needing Change.
No discussion.
8. Directors and/or Manager Reports
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but only to
clarify what the speaker is reporting.]
Director Archibald reviewed the revised plan for hole 14. The changes since the last
meeting are that the contours have been wrapped to create a small hill to the right of
the two tees to act as a deterrent to people aiming straight at the green. The tees will
be dropped to make the mounds.
The concept is that DR Horton/Cornerstone will do the grading per the plan and Mark
Warren will dothe shapingr-:iff+g'frtielT"ffiooW.(;a.t~J1S-r:a~,d stripas much sog as h~ can;, ,
+or~t'@@.s. --/0 he. s,Oi.Vi2.~ (WCe \.\Se,~f.. on crtl.€( pJf~J;,CJJ 1/t-t OJ!? t!C0U1"J<? ,'1!H1.. 5/)d. {;l/Ou,,~(~
ncr't(., 7 U IO("CL. lpv1..~1 €'-i/~Ot:] ,,/,1 --1'(1 be.AA}> I,'::{': (1 h, ho Ie; ,'it., ~'tti!\ ''', '/ >,vtit.Jf!.w,,,,l6' I,.J;V) c./!f"k.. { I',(.(:;..(~:t /3v. b ~~' , .,,4;)
'Dt;:~tb~~~~ir~a1j/s:f~,S)t~~l~~;~;ii~:~~ ~r~ ~~t:;~~~~e~o~{th~l~o~:::~:)i~Y'~~~g to ber, \y
operated while hole 14 is under construction. Maybe it could be played as a par 3 as
was done during work on hole 7. Mark Warren said he envisions that the removal of
the back tee for the line of sight will be done last.
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Chairman Kaiser called a short recess at 4:00 pm to await arrival of Planning
Commissioner Alice Jacobson.
Planning Commission Chair Alice Jacobson and City Planner Bill Weedman joined
the meeting.
Chairman Kaiser reconvened meeting at 4:16 p.m. and telephone connection was
made to John Nabors to include him in conversation.
5. Quail Gardens Drive Bridge:
(a)
(b)
Lighting Plan
Direction re retaining wall.
(john Nabors)
(john Nabors/Jim Gay)
No discussion of (a) or (b).
(c) Discussion with Planning Commission Chair Alice Jacobson re bridge design.
Mr. Nabors said he didn't have anything additional to offer since Commissioner
Jacobson had heard his presentation of the Board's position at the Planning
Commission meeting.
Chairman Kaiser asked for confirmation of his understanding that the Planning
Commissioners made no decisions relative to the bridge and the issue was continued
indefinitely. Commissioner jacobson advised that it was continued off-calendar until
some other decision could be reached. The Commission did not vote on it.
However, the four commissioners who were at the meeting did say they felt pretty
strongly that they would like to see a different bridge - one more like the Leucadia
bridge.
Commissioner jacobson said she had some thoughts relative to the bridge that she
would like to give to the Board. First, she thinks the Encinitas Ranch Golf Course is a
fabulous addition to the City of Encinitas and that she knows all of the Board members
have had a big hand in that and can be rightfully proud of it. The Board has managed
it well and she appreciates its continuing oversight and contribution of time and
energy. She is proud of it, as she is also proud of the decisions she has made on the
Planning Commission and she knows the City is proud of the golf course. She feels
that as people drive up and down Leucadia Boulevard the bridge will leave a lasting
impression. Her hope is that the bridge to be built on Quail Gardens Drive will
represent the same kind of feeling - that it's not just a golf cart bridge. The decisions
being made now need to be made with an eye beyond just the most current situation.
It would be really nice if we had a bridge that people could drive under and walk over
that looked as nice as the one over Leucadia Boulevard which everyone agrees is a
beautiful bridge. There's no doubt that it would be very expensive but it seems the
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impression it would make would be a really grand one and advantageous to the City.
She said there has to be a way it can be done from a financial standpoint. The
Leucadia bridge was a poured in place concrete bridge. Commissioner jacobson said
she was asking the Board to seriously consider doing that kind of bridge. Maybe it
wouldn't match 100% but come as close as possible to it so that it would also make a
grand impression. She feels that the one being proposed by ERGA is just not
appropriate. Commissioner jacobson agreed that she is open to looking at other kinds
of designs and several directors indicated they are not wedded to the design that was
being proposed.
Chairman Kaiser asked if it might be appropriate to form a subcommittee of the Board
to meet with the Planning Commission's subcommittee. Directors Lamson and Miller
agreed to be the board's subcommittee, and the Secretary was asked to set up a
meeting.
The telephone connection with John Nabors was disconnected at 4:57 p.m.
Commissioner Jacobson and City Planner Bill Weedman left the meeting at 5:00 p.m.
It was agreed that Directors Lamson and Miller, and john Nabors as ERGA's technical
representative, would meet with the Planning Commission's subcommittee.
John White left the meeting at this point.
Chairman Kaiser said the other thing that should be pursued is the option of not
having a bridge at all. Director Archibald said that before the board can proceed on
this issue it needs to know the legal status. The General Counsel has been requested
to supply an Opinion. It is important to have an opinion on the liability issue and
whether ERGA has design immunity. Chairman Kaiser said he and Director Archibald
would work on the issue of safety and liability and bring back to next board meeting.
Director Miller asked if there is a sense that putting in a bridge is the right thing to do.
Manager Benson explained that the speed of play is important. The 17% of players
who walk have to walk quite a bit further without a bridge. A bridge would speed up
play and improve the efficiency of the course as well as resolve the safety issue.
Therefore, putting in a bridge would be the most desirable course of action.
9. Next Meeting - Thursday, june 22, 2000 at 3:00 p.m.
10. Agenda Items for future meeting:
a) Review Men's Club's Proposed Calendar of Events for Year 2000-2001.
(Rich Eaton/jim Hagen)
b) Written Plan and Description with Firm Cost Estimate for Practice Green
Modifications. Uohn McNair/Mark Warren)
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11. Adjournment
Chairman Kaiser adjourned the meeting at 5:20 p.m.
Respectfully submitted,
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Patricia Drew, Secretary
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E ward Kaiser, Chairman
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