1999-07-22
ENCINITAS
RANCH
CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Carnation Room, Civic Center
505 South Vulcan Avenue
THURSDAY, JULY 22,1999 at 3:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 3:07 p.m.
Directors present: Edward Kaiser, Susan Lamson, Robert Acker, Alan Archibald, David
Wigginton, being all of the directors.
Also present: Rod Linville and Mark Warren of J.e. Resorts; Monica Browning of
Carltas Co.; Mayor Sheila S. Cameron; Manager Jim Benson, Board
Secretary Pat Drew.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
None
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Regular Meeting of June 24, 1999.
Chairman Kaiser moved that the minutes of the June 24, 1999 meeting be approved
as presented, seconded by Director Wigginton. Approved 5-0
2. Review Revised Language in Cornerstone Communities' CC&Rs. (Manager Benson)
Manager Benson advised that this item was for informational purposes for the Board
members, and pointed out the changes that had been made to the CC&Rs.
3. Review Summary of June, 1999 Revenues and Expenditures/Financial Statement.
(Rod Linville/Scott Bentley)
Rod Linville reviewed the June financial statement. Revenues were at 124% of
budget; expenses were 102% of budget. Net income was 164% over plan; total
rounds were 116% of plan. For the year the total of 71,570 rounds were 106% of
plan with net income of 139%. First year was very good.
Manager Henson presented some statistics showing the percentage of play by various
categories.
4.
Progress Report from Bridge Sub-committee.
(A. Archibald/D. Wigginton)
Director Archibald said the Committee would like to get hold of a prefabricated
bridge manufacturer to see if they can help with the design. He presented a map of
where they would propose to build a bridge across Quail Gardens Drive and a
concept for the bridge. He said the main thing they want to do is build the bridge
without interfering with the operation of the golf course. Director Archibald advised
that they have not yet conferred with the architect, Cary Bickler.
Director Wigginton requested permission from the Board to go out and pothole the
area of the cart path under discussion to determine and verify the depth of the
mainline under the path. The Board agreed that they should know exactly where the
mainline is located and plot on the new topographical map.
Director Archibald said that the Committee needs: a) direction from the Board to
proceed with a bridge design along the concept that had been discussed. It may be
adjusted a little bit, but will be essentially as had been indicated, so that the impact
on the operation of the golf course will be minimal; and b) to get a pl~n so thatthe
authorized Board members can meet with Architect Cary Bickler in order to start
talking golf course design.
There was discussion of whether the opening to the public of Quail Gardens Drive
could or should be delayed until construction of the bridge is completed.
The sub-committee will meet with the bridge manufacturer and will estimate a time-
schedule at that time to bring back to the next board meeting.
Chairman Kaiser asked about paying for the bridge. Manager Benson said that once a
cost estimate is received from the sub-committee he would be able to take back to
Council to request a loan.
5. Review Signage for Golf Course directed to Non-Golfing Public
(Scott Bentley/Rod Linville)
Rod Linville showed the Board two examples of signage that they had prepared:
1) Golf Course access limited to Golfers Only. All others please use designated
hiking trails. Thank you for your cooperation.
2) No Pedestrians, Joggers, Bicycles, Skateboards, or Pets on Golf Course Property.
Thank you for your cooperation.
The Board was unanimous in approving the #1 wording, with the option of going to
the more pointed #2 sign at a later date if necessary
6. Potential Course Enhancements.
Director Archibald ,said he had received an e-mail message from Robert Oshima
regarding the need for public restrooms. The problem has been, of course, lack of a
sewer connection. Manager Benson will draft a letter in response to Mr. Oshima.
Chairman Kaiser asked Mark Warren if anything had been done with hole number 7.
He responded that he was under the impression that there was going to be
additional storm drainage done. He would like to tap into the one drain line that
Valley Crest did install for the area that they put a blanket, so as to be able to do the
same thing on number 7 fairway. Being short staffed he is looking to do a band-aid
job right now by taking out 6-8 inches on the turf but not really doing any drainage.
They haven't had any ground water come up since the EI Nino water. Hopefully this
action will buy some time, a year or even two, before he has to find the fault to put a
drain in and do the blanket the way it should be done. He is estimating three feet and
putting 24" of gravel down, 12" of soil on top then sod.
Mr. Warren also discussed other problem areas that have toxic, contaminated
groundwater percolating above ground.
Director Archibald said he would review the area with Mr. Warren to determine what
can be done to resolve the problem.
7. Discussion/Direction Concerning Course Operations, Conditions Needing Change.
Rod Linville said he been notified by SDG&E that they would have a power-outage on
Tuesday, July 27 in order to replace a cable and an elbow. They will do everything
manually until the power returns after 2:00 p.m. The course will be closed Monday,
August 9 for aeration of the greens.
8. Directors and/or Manager Reports
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but only to
clarify what the speaker is reporting.]
Manager Benson advised that he had been re-contacted by Rachel N ies, Cary
Bickler's attorney, about holding Mr. Bickler harmless on various areas of the course
design. He reviewed the areas that have been under discussion as part of the
negotiations. As he understands it, Cary Bickler is not doing any more work with the
Committee until he gets his indemnification for the four conditions mentioned. Mr.
Benson said he would have no problem with proceeding to finish the indemnity
agreement for the four specific conditions. Mr. Benson was asked to have Ms. Nies
make the revisions and pass back to the Board upon completion.
9. Next Meeting - Thursday, August 26, 1999 at 3:00 p.m.
Board members agreed to cancel the August meeting. However, if the Bridge
Committee gets their information earlier than the regular September meeting date, a
special meeting will be called.
10. Adjournment
Chairman Kaiser adjourned the meeting at 4:20 p.m.
Respectfu Ily subm itted,
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Edward Kaiser, Chairman
Patricia Drew, Board Secretary