1999-06-09
RANCI'I
CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF ADJOURNED MEETING
POINSETTIA ROOM, CIVIC CENTER
WEDNESDAY, JUNE 9,1999 at 9:30 a.m.
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 9:40 a.m.
Directors Present:
Edward Kaiser, Susan Lamson, Robert Acker, Alan Archibald and David
Wigginton, being all of the Directors.
Also Present:
Chris Calkins and John White, Carltas Co.; Ure Kretowicz of
Cornerstone; Scott Bentley, Rod Linville, Mark Warren of J.e. Resorts;
Diane Langager, City Planning Dept.; Manager Benson and Pat Drew,
Board Secretary.
ORAL COMMUNICATION (3 minutes for each speaker. Maximum 15 minutes
for oral communication.)
None.
AGENDA
1.
Golf Course Budget for FY 1999/00.
(Scott Bentley/Rod Linville)
Manager Benson reviewed a schedule for the use of excess golf course revenues,
and reviewed the requirements for bond payments and accruals for the period
through June 30, 2001. Working with Mr. Calkins' draft letter and 1 O-year forecast
numbers, he and Nancy Sullivan, ERGA's accounting person, had prepared a
spreadsheet showing the long-term impacts of all of ERGA's obligations. These
were reviewed in depth for Board members.
Scott Bentley reviewed the changes they had made to the proposed budget per
Board discussions at the May 27 meeting. Only difference in new proposal #5
was the increase of $1 in the proposed JC Club and Resident rates. These are
c
currently at $28 and are increased to $30 for weekdays and also moved up an
additional dollar for the weekend rates.
In proposal 6 an additional $20,000 was included for increasing maintenance
workers' wages to make the position more competitive.
Mr. Calkins recommended that the Board approve the $20,000 increase for
maintenance workers even if the dollars are not used. Manager Benson also
recommended approving the $20,000 increase.
Chairman Kaiser moved that the Board adopt Proposal No. 6 subject to
Manager Benson and Scott Bentley working out the additional revenue from
Club cards sold that had not been included in numbers, seconded by
Director Wigginton. Approved 5-0
New rates for 1999/2000 will be:
Weekday Friday Weekend
18 hole - Public $40 $46 $57
Late 21 25 32
Tournament 40 46 55
Resident 30 36 45
JCR Club 30 36 45
2.
Discussion with Cornerstone relating to Hole 14.
(Chairman Kaiser)
Chairman Kaiser advised that he and Director Archibald had met with Ure
Kretowicz to try to work out an agreement to facilitate Cornerstone's ability to go
through the Planning Department process. They came to an agreement which
was put into writing and had been circulated to Directors for review. Director
Archibald said that without having accurate topographical information it is difficult
for him to know what the proposal is going to look like. Agreeing to a maximum
finished elevation of 324 ft. is not possible until he sees the topographical map. He
had been advised that the information would be available in the next day or two.
He would therefore recommend that the proposal be approved in concept and the
lines on the map as conceptual.
Manager Benson recommended having some "airtight" wording relative to the
second bullet on the second page, i.e. "ERGA to provide the grading plan for the
proposed regrade, with a maximum finished elevation of 324' above sea level,
within the boundaries set by the attached exhibit of grading limits." He would
suggest this item be subject to verification by the pending aerial of the 324'
elevation.
Chairman Kaiser said that the proviso could also state "at least to the level of the
cart path." Mr. Kretowicz said that was acceptable to him. He suggested that
irrespective of what the actual elevation is, the language should be "the elevation
not to exceed the elevation of the paths closest to it."
Chairman Kaiser said that he felt it was a fair agreement for both parties.
Manager Benson requested some clarification by Mr. Kretowicz of comments he
had received from a couple of Directors.
Diane Langager said that if ERGA is going to do a separate grading plan then
Planning Department is going to have to take a look at ERGA's grading plan to see
what sort of discretionary approval, if any, is required. They would be looking at
the original golf course approval to see if they could find it in substantial
conformance. It may be that additional review and discretionary reviews are
required. Mr. Kretowicz said that his concern is that ERGA keeps up with them,
and would suggest that it may be to ERGA's advantage to get its grading plan in
quickly so as to include as a part of Cornerstone's so that the process moves
forward together. Planning Commission has permitted them to proceed with their
tentative map approval and even to getting the final map technically correct before
pulling a grading permit and without a complete design review of the project.
Their agreement with the Planning Commission is that they will get design review
approval before recording final maps.
Director Wigginton asked if this agreement fits into a tentative fix/solution of the
problem with Hole 14. Chairman Kaiser advised it would not and that the
committee is working on scheduling a meeting with Cary Bickler at this time.
Manager Benson advised that he had a comment from the ERGA attorney. He
had reviewed the proposed agreement and advised having a paragraph added at
the end of the agreement stating "the signatures below acknowledge receipt of
adequate and sufficient consideration between the parties to bind them to the
terms and conditions referenced above." The idea being that Mr. Kretowicz would
sign for Cornerstone and either Chairman Kaiser or Manager Benson would sign
on behalf of ERGA. This would make it a more contractual document. Mr.
Kretowicz suggested that Manager Benson give him the clarification language as
discussed along with the attorney's recommendation and he will have a clean copy
made for signing.
Chairman Kaiser moved that the Board authorize Manager Benson to
conclude the agreement with Ure Kretowicz and execute it, seconded by
Director Archibald. Approved 4-1 (Director Wigginton)
3. Next Regular Meeting - Thursday, June 24, 1999 at 3:00 p.m.
4. Adjournment
Chairman Kaiser adjourned the meeting at 10:49 a.m.
Respectfully submitted,
~~)}~
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E8ward Kaiser
Chairman
Patricia Drew
Board Secretary