1999-02-25
RANC:H
CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Carnation Room, Civic Center
505 South Vulcan Avenue
THURSDAY, FEBRUARY 25, 1999 at 3:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 3:10 p.m.
Directors Present: Edward Kaiser, Susan Lamson, Alan Archibald and David Wigginton,
being a quorum.
Director Absent: Lauren Wasserman who had submitted his resignation.
Manager Benson advised that if an interim manager is appointed he anticipates the manager
would fill the opening on the Board.
Also Present:
J. Mickey Scoffin, Pres. ERGC Men's Club; Scott Bentley, John Mason
and Rod Linville, J.e. Resorts; John White, Carltas Co.; Manager Jim
Benson and Secretary Pat Drew.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
Mickey Scoffin reported on activities at the Men's Club. A number of members have not
renewed their membership so in order to compensate for this they have raised their charges.
Their first tournament will be March 14 and is already full. The Men's Club now has a team
playing on the SCGA tour.
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Regular Meeting of January 28,1999.
It was pointed out that there was a typo on page two which will be corrected in the
original minutes book.
Director Kaiser moved approval of the minutes with the correction noted,
seconded by Director Archibald. Approved 4-0.
2. Receive Letter of Resignation from Lauren Wasserman.
Chairman Kaiser requested the Secretary to write a letter of acknowledgement for
his signature.
3.
Approve 14th Hole Boundary Reconfiguration.
(Ure Kretowicz)
Manager Benson gave an update on behalf of Ure Kretowicz who has been out
due to surgery. Mr. Kretowicz sent his apologies and anticipates he will be back
in time for the March meeting.
Directors determined they would wait for the next regular meeting to cover items 3,
4 and 5, rather than calling a special meeting.
4.
Approve Final Plans for Monumentation.
(Ure Kretowicz)
see item 3.
5. Approve Landscape Maintenance Agreement for Monumentation Area.
(Ure Kretowicz/Alan Archibald)
see item 3.
6. Review Summary of January, 1999 Revenues and Expenditures/Financial
Statement. (Rob Powell)
Scott Bentley introduced the new head professional, Rod Linville. Mr. Linville has
been with J.C. Resorts for two and a half years, most recently as head
professional at Temecula Creek Inn. Prior to joining J.C. Resorts he was with, the
Navy.
Mr. Bentley reviewed the January revenues and expenditures, and advised that on
March 1st they will be going back to tee times of eight minutes. The course is in
very good condition; the only area of concern is the dormant Bermuda grass in the
walking areas.
7.
Golf School: Status and Opening.
(Scott Bentley/Rob Powell)
Scott Bentley reported on how they propose to run the golf school. ERGA,
through the golf shop, gets 10% of all school income. JC Resorts will be
responsible for expenses in connection with running the school. John Mason
advised that they plan to begin with schools of half days, two days and three days.
All schools will include rounds of golf. They will have a 12 x 40-ft. trailer for the
classroom with video machines inside and outside the classroom.
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Initially the marketing campaign will be directed to adults only, both locally, In
Southern California and in Arizona, before going national.
8.
Discussion re Twilight and Super Twilight Fees.
(Scott Bentley/Rob Powell)
Mr. Bentley recommended that they hold off on doing super twilight times until the
Bermuda grass grows back in. Board members agreed by consensus.
9. Potential Course Enhancements.
Director Wigginton advised that his staff has identified a contractor to do the work
on the railings.
10. Discussion/Direction Concerning Course Operations, Conditions Needing Change.
Scott Bentley reported on their discussions concerning a tractor. They would like
the Board to approve the amount of $38,900 plus tax for this equipment All three
companies they are considering would give 15% discount if the City would give
them a purchase order. Mr. Benson indicated he did not see a problem with this.
Director Archibald moved approval of an amount not to exceed $38,900 plus
tax, for the purchase of a tractor, seconded by Director Kaiser. Approved 4-0.
11. Directors and/or Manager Reports
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but
only to clarify what the speaker is reporting.]
No reports.
12. Agenda Items for Future Meetings:
a) Bridge Over Quail Gardens Drive.
b) Approve Notice of Completion of Golf Course.
c) Status of Major Hole Sponsors.
d) Approve 14th Hole Boundary Reconfiguration.
(Ure Kretowicz)
e) Approve Final Plans for Monumentation.
(Ure Kretowicz)
f) Approve Landscape Maintenance Agreement for Monumentation Area.
(Ure Kretowicz/Alan Archibald)
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13. Next Meeting - Thursday, March 25,1999 at 3:00 p.m.
Next meeting will be as scheduled unless Manager Benson determines he canca"
an earlier meeting to resolve items 3, 4 and 5.
14. CLOSED SESSION: CONFERENCE WITH REAL PROPERTY NEGOTIATORS.
AUTHORITY: Govt. Code 54956.8
PROPERTY: AREA ADJACENT TO TEE OF GOLF COURSE HOLE 14.
AUTHORITY NEGOTIATOR: MANAGER BENSON
TO NEGOTIATE WITH: CORNERSTONE COMMUNITIES.
UNDER NEGOTIATION: TERMS AND CONDITIONS OF USE;.
Closed session not required.
15. Adjournment
Chairman Kaiser adjourned the meeting at 4:00 p.m.
Respectfully submitted,
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Patricia Drew, Board Secretary
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I Edward Kaiser, Chairman
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