1999-01-28
CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Carnation Room, Civic Center
505 South Vulcan Avenue
THURSDAY, JANUARY 28, 1999, at 3:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 3:05 p.m., immediately following the annual
meeting of the Encinitas Ranch Golf Corporation.
Directors Present: Edward Kaiser, Susan Lamson, Lauren Wasserman, Alan Archibald and
David Wigginton, being all of the directors.
Also Present: Chris Calkins and John White of Carltas Co., Scott Bentley and Rob
Powell of J.e. Resorts; Manager Jim Benson and Secretary Pat Drew.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
None.
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Special Meeting of December 17,1998.
Director Wasserman moved approval of December 17, 1998 minutes,
seconded by Director Archibald. Approved 5-0.
Taken out of order awaiting arrival of Mr. Kretowicz.
5. Review Summary of December, 1998 Revenues and Expenditures/Financial
Statement. (Rob Powell)
Rob Powell reviewed the December Summary of Revenues and Expenditure.
Income is well over projected revenue with expenses in line. Sales were up
dramatically, over $10,000 over budget for golf shop sales. This was due in part to
change in merchandize and to the holiday season with a lot of people just walking
through and buying gifts and gift certificates. A lot of these sales will not show up
until people come back to redeem the certificates in January, February and March.
Rounds were very good, also over budget.
Director Wasserman complimented J.C. Resorts' staff on the tremendous job they
have done in managing the course and its financial success. All members
concurred with his comments.
Ure Kretowicz and Jack Robson from Cornerstone Communities arrived to make
their presentation.
Items 2, 3 and 4 were grouped for discussion purposes.
2. Cornerstone Communities' Planting Plan for Quail Gardens Drive Slopes.
(Ure Kretowicz)
Mr. Kretowicz indicated the various view corridors as shown on his landscape
drawings and described their suggestions for additional trees in the slope areas.
He said that once the ERGA board approves their plan they will start working with
People for Trees to get the appropriate publicity for the actual planting and lining
up volunteers. They currently have 300 trees and will be working on locating
another 500 liners to begin cultivating them for a follow-up planting which will also
take care of attrition.
Director Archibald pointed out that he had just learned that the slope areas would
now be serviced with reclaimed water. Mr. Kretowicz said he had heard this and
they were hopeful that the CFD would be able to bring in irrigation lines. Since
there is already landscaping it would only be necessary to extend the lines for the
trees that are going to be there. Director Archibald said that they would have to
decide on the demarcation lines between the golf course, public right-of-way and
Lighting and Landscape District maintenance. Director Wigginton said he felt it
had already been decided that the golf course was not going to maintain any of the
slopes. Adjustments would need to be made to the existing irrigation system
because currently the slopes are not part of the golf course management.
However, it was determined that the slopes are currently covered by sprinklers for
a minimal cost. The trees will be planted within six months and Quail Gardens
Drive development will be completed. At that time, as part of the CFD
improvements, the intent is to modify the irrigation so that it comes off the gray
water line. In addition, the maintenance of the slopes would go into the Lighting
and Landscape District at that time. This proposal is already covered in the annual
report and at an appropriate time will again be brought to the attention of the City
Council with an informational report. It was determined that Cornerstone needs
ERGA's approval to plant the trees on the golf course property, and City Council's
approval to include the maintenance of the slopes in the L&M District.
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Motion was made to approve the conceptual plans for landscaping of the
view corridors and the slopes along Quail Gardens Drive as presented by
Cornerstone, subject to" the final approval of David Wigginton and the
Community Services staff. Director Kaiser moved approval, seconded by
Director Archibald. Approved 5-0.
The overall master plan for the monuments was viewed and discussed. Mr.
Kretowicz said the plans are for a pair of "minor" monuments at the southern
entrance to Paseo de Las Flores, a half monument at the entrance to their
residential element off Paseo de Las Flores to the north, and a half monument for
the area leading into Sidonia from the out parcel back into Encinitas Ranch. The
major monument would be located on the southeast quadrant, with the major
monument being on the northeast quadrant of Quail Gardens Drive and Leucadia
Boulevard. A pair of matching lighter monuments would be located at Swallow Tail
and Quail Gardens Drive. The monument proposed for the golf course would say
Encinitas Ranch Golf Course with a directional arrow.
There was additional discussion of the maintenance of the area surrounding the
monuments. One consideration is that since the Golf Course has the right to
maintain all monumentation and landscaping on the golf course property, it could
properly do this and charge back to the Home Owners Association. The
maintenance issue will be brought back to the next meeting along with the final
plans for approval.
Mr. Calkins said that he felt Director Wigginton was saying that the Golf Course
should have control and that the Golf Course management has the right to
maintain directly or indirectly, as a condition of granting the improvement
easement, and bill back to the HOA.
Directors determined that they would need to give the HOA an easement for the
monument landscaping, and would also require a landscape agreement with the
HOA. Mr. Kretowicz will prepare the necessary documentation and submit to the
Board.
Director Wigginton moved that the Board approve the monument plan for
Quail Gardens and Swallowtail Road, subject to an Easement and a
Maintenance Agreement, seconded by Director Archibald. Approved 5-0.
14th Hole: Mr. Kretowicz said that in addition to hole 14 he has two other villages in
the community that require lot line alignment adjacent to hole 6 and hole 16.
Following discussion the issue was referred back to City Engineer Alan Archibald
to further develop the boundaries under consideration. He was requested to come
back with appropriate configuration of the revised boundary line. Any
documentation should include language as a part of the disclosure to the buyer,
which indicates that the habitat of the relevant slopes is to be left in its natural
state.
3
Regarding the common boundary between Comerstone property and the 14th
fairway, Mr. Kretowicz said he has a win-win opportunity for this hole. The Golf
Course is looking to move the tee boxes from their present location. He said they
would plan to regrade the knoll, which would improve the sightline, and also grade
the new tee boxes, working with J.C. Resorts on the revision and remove any
unneeded dirt onto Cornerstone's site. Adjustments to boundaries result in an
addition to the golf course of 10,500 sq.ft. and the transfer to Cornerstone of 2500
sq.ft., or a net increase for the golf course of 7500 sq. ft.
Mr. Kretowicz requested approval of the conceptual plans as discussed so that
they can proceed and bring back final plans to the Board.
Director Kaiser moved to approve the conceptual boundary adjustments
between hole 16 and Quail Hollow and hole 6 and the custom home as
presented, seconded by Director Wasserman. Approved 5-0
It was determined that the Board did not have sufficient information to make a
further decision to approve in concept the hole 14 plan on what Cornerstone is
suggesting they would be willing to pay for. This discussion will be continued in
the scheduled closed session and Mr. Kretowicz will be advised of the Board's
direction to staff following the meeting.
3. Planning for Monuments for Quail Gardens/Leucadia Intersection and Entry
Driveway. (Ure Kretowicz)
Item covered under 2 above.
,
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4.
Golf Course/Housing Interface Issues, Modifications to Hole 14 and Use of old
Hole 14 Tee Area. (Jim Benson)
Item covered under 2 above.
6. Financing/refinancing Construction of Bridge over Quail Gardens Drive.
(Jim Benson)
Mr. Benson said that from the previous discussion it was clear Cornerstone was
not interested in contributing to the construction of the bridge. In addition, it was
also clear from the letter received from Mr. Calkins concerning the Development
Agreement between Carltas and the City of Encinitas, that the disposition of any
lands or monies received from the revised layout of hole 14 must be returned to
the golf course.
Director Archibald stated that he has no information on a cost for the bridge.
Carltas is working with the bridge consultant to come up with a cost but he has not
seen either the concept or the cost estimate. The consultant has to review the
area and determine the most desirable location for the bridge, preferably not
where the path goes across the road right now so that the path could stay in place
4
while the bridge is being built. Plans would be to construct the bridge prior to Quail
Gardens Drive going in.
7. Discussion/Direction Concerning Course Operations, Conditions Needing Change.
Mr. Benson brought to the attention of the Board a request by the YMCA to
change the wording of the agreement relating to their donation as a major hole
sponsor. They asked to include a clause that as part of their hole sponsorship
they would have the right to hold periodic hole-in-one contests as fund raisers on
hole #11, which is the hole they sponsor.
Directors concurred with Mr. Benson's recommendation that this not be permitted
since it would set too much of a precedent. However, they have no problem with
the YMCA working with J.C. Resorts for an occasional contest on special days.
Mr. Wigginton reported that they had another cart go down at hole 17, in the same
area as the last one. In an effort to quickly resolve the problem his staff is going
ahead with installing guard railing. He said there is a total of 605 linear feet along
holes 16 and 17. He and J.C. Resorts is recommending railing the full length
along holes 16 and 17 and asked for the Board's approval of the expenditure out
of the operations account.
Director Wasserman moved approval of the installation of the guardrails as
recommended by Mr. Wigginton and his staff, to be funded out of the
operations account, seconded by Director Kaiser. Approved 5-0
Director Kaiser asked if there was a report from Grounds Superintendent Mark
Warren relative to the condition on the fairway hole 7. Mr. Bentley said that it
doesn't drain well. There is a salt problem and the soil has become contaminated
with the salt. It is going to need to be torn up, new drainage added and then
resodded. Area is about 27,000 sq. ft. They received a recommendation from the
soil analysis group when they came in to do the 30,000 sq.ft. of the drainage area,
which was subsequently reduced to 3,000 sq. ft. The 3000 sq. ft. is doing fine
since it has the proper drainage. The 27,000 sq.ft. that was value engineered out
needs to be replaced. Superintendent is preparing a plan to do the replacement.
Mr. Bentley requested approval to go ahead with equipment purchases that had
been planned originally to be purchased Ilext year. With this equipment the repair
could be made to hole 7 by the J.C. Resorts staff. If the equipment is' not
purchased the work would require rental of a tractor for around $10,000.
Directors were unanimous in their approval to purchase the equipment this
year and go ahead with the work.
8. Directors and/or Manager Reports
s;
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but
only to clarify what the speaker is reporting.]
None.
9. Next Meeting - Thursday, February 25, 1999 at 3:00 p.m.
10. Items for Future Agendas:
a) Approve final plans for Monumentation and Maintenance Agreement.
b) Bridge over Quail Gardens Drive.
Chairman Kaiser adjourned the meeting into closed session at 4:50 p.m.
11. CLOSED SESSION: CONFERENCE WITH REAL PROPERTY NEGOTIATORS
AUTHORITY: Govt. Code 54956.8
PROPERTY: AREA ADJACENT TO TEE OF GOLF COURSE HOLE 14.
AUTHORITY NEGOTIATOR: MANAGER BENSON
TO NEGOTIATE WITH: CORNERSTONE COMMUNITIES
UNDER NEGOTIATION: TERMS AND CONDITIONS OF USE.
12. Adjourned at 5:06 p.m. with no reportable action.
Respectfully submitted,
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Patricia Drew, Secretary
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Edward Kaiser, Chairman
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