1998-11-19
RANCH
CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF SPECIAL MEETING
Carnation Room, Civic Center
THURSDAY, NOVEMBER 19,1998 at 3:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Kaiser called meeting to order at 3:02 p.m.
Directors Present: Edward Kaiser, Susan Lamson, Alan Archibald, Lauren Wasserman and
David Wigginton being all of the directors.
Also Present: John White of Carltas Company; Rob Powell and Scott Bentley of J.e.
Resorts; Manager Jim Benson and Secretary Pat Drew.
ORAL eOMMUN leA TION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
None
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Regular Meeting of October 22, 1998.
Director Wasserman moved approval of minutes of October 22, 1998
meeting, seconded by Director Kaiser. Approved 5-0.
2. Approve Cornerstone's Revised Design for the Monument for the Entrance to the
Golf Course.
Manager Benson reported that he had talked to Cornerstone's Chairman on the
phone. They were not ready with their revised design since they still have to talk
to David Wigginton about the view corridor. Issue rolled over to next meeting.
3. Review Summary of Monthly Revenues and Expenditures/Financial Statement for
October, 1998. (Scott Bentley/Rob Powell)
Rob Powell reviewed the summary report of the revenues and expenditures for the
month of October, 1998. He advised that since changing their merchandise to a
lower mid-range line, pro shop sales are up over budget for the month.
Chairman Kaiser complimented JC Resorts on the management of the course.
Scott Bentley asked if the Board wanted to re-consider the tee time spacing. At
the Board's request they had reduced the number of tee times by changing from 8
minute to 10 minute intervals.
Director Wigginton suggested that so long as the course is in good condition the
Board agree to reducing the tee time back to eight minute intervals. Director
Wasserman suggested, with Director Kaiser concurring, that J.C. Resorts take
whatever action they feel is appropriate.
4. Status of Major Hole Sponsors.
Rob Powell advised he had nothing new to report.
5. Potential Course Enhancements.
(a) Bridge Across Quail Gardens Drive. (Alan Archibald)
1'2;.tlli,~. Director Archibald said. .he.. h. ad.. tal.k. ed.. to. the. designe.r..s.. (Si.m.. o.n. w.on. .g). abo.u. thaw
~~~tjhey might reduce t~e cost of ati~~~:~:A~:e~:i:~m~::~;d:~~~:i:
, ~ ;;;;;1: ......,onQ&t olbe'~. Does not feel that we have an option. A bridge may not be
is Vl~ necessary in the first phase of Cornerstone's construction project because they
~\> won't be building the road all the way to that point, but we are looking at 3000 cars
,V a day on Quail Gardens once it is opened up. Does not feel we can have that
many cars and golf carts competing for space on the road. May need to consider
alternatives for financing since it will be more than the CFD can absorb.
Manager Benson said he felt that if the Board waits too long to make a decision
that a bridge is going to be there, things start to get designed around it and the
cost of the bridge goes up because it hasn't been part of the plans from the
beginning.
Director Wigginton suggested that we look at redesigning a bridge that is more
cost feasible and then looking into a partnership with the major players (the
developer, ERGA and possibly Carltas Co.) for cost sharing. Director Archibald
said that Cornerstone will be paying traffic mitigation fees and part of those fees
could go toward paying for the bridge.
Manager Benson suggested that the ERGA Board take a position on whether they
see a need for a bridge. Manager Benson was directed to discuss the issue with
Carltas Co. and Cornerstone Communities and to bring back to the next meeting.
6. Discussion/Direction Concerning Course Operations, Conditions Needing Change.
Director Wigginton reported that the Club House is finished and advised the Board
of some other administrative decisions that had been resolved.
7. Directors and/or Manager Reports
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions,
but only to clarify what the speaker is reporting.]
Manager Benson reported that agreement with Architect Cary Bickler is moving
along very well.
Chris Calkins of Car It as Co. arrived at 3:35 pm.
8. Next Meeting - Thursday, December 17,1998 at 3:00 p.m.
9. Items for Future Meeting Agenda:
a) Approve Cornerstone's Planting Plan for Enhancing the Slopes Fronting
Quail Gardens Drive.
b) Approve Notice of Completion of Golf Course.
c) Course Enhancements/Priority List.
d) Major Hole Sponsors
e) Bridge over Quail Gardens Drive.
10. Adjournment
Chairman Kaiser adjourned the meeting at 3:40 p.m.
Respectfully submitted,
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Patricia Drew, Secretary
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EdWard Kaiser, Chairman