1998-10-22
RANCH
CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
THURSDAY, OCTOBER 22,1998 at 3:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 3:06 p.m.
Directors Present: Edward Kaiser, Susan Lamson, Lauren Wasserman, Alan Archibald,
David Wigginton, being all of the directors.
Also Present: John White of Carltas Co.; Rob Powell of JC Resorts; Manager Jim
Benson and Secretary Pat Drew.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
None
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Special Meeting of September 30, 1998.
Director Wasserman moved approval of the minutes of the special meeting
of September 30, 1998, Director Kaiser seconded. Approved 5-0
2. Approve Cornerstone's Planting Plan for Enhancing the Slopes Fronting Quail
Gardens Drive.
Manager Benson reported that Cornerstone had advised they were not ready to
present their planting plan at this time, nor the revised monument design.
3. Approve Cornerstone's Revised Design for the Monument for the Entrance to the
Golf Course.
see item 2.
4. Consider Request from SCGA for Tournament Time April 5 or 14, 1999, with
Reduced Greens Fees. (Rob Powell)
Rob Powell advised that he had been approached by the Southern California Golf
Association relative to having the mid-amateur tournament here next April on
either the 5th or 14th (weekdays). It would consist of 90 players playing off the 1st
and 10th holes from 7 am to 9 am. They generally ask for a golf fee of $20 per
player to be accepted by the facility. They try to limit a request to a facility to host
a tournament to once in five years. His impact study showed this would be the
same amount of rounds that they would do on a normal week day. Based on the
average of $40 a player this would amount to $3600 which would equate to a 50%
reduction in income for the four hour period. However, a benefit from this
tournament could be the possibility of a picture on the cover of the SCGA
magazine with a write up. This would be excellent exposure for the golf course.
Director Kaiser moved approval of the request, seconded by Director
Wigginton. Approved 5-0.
5.
Consider Request from Diegueiio Junior High School's Golf Team for Use of the
Golf Course. (Rob Powell)
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Rob Powell passed around a copy of a request he had received from the Coach of
the Diegueiio Junior High School's golf team requesting permission to use the
Ranch Golf Course as their home course. They want to hold one League
tournament of four foursomes and schedule at least one practice time prior to the
tournament. This would amount to a half hour in the afternoon for nine holes for a
cost of $160.
Director Kaiser moved approval of the request, seconded by Director
Wigginton. Approved 5-0.
6. Review Summary of Monthly Revenues and Expenditures/Financial Statement for
September, 1998. (Scott Bentley/Rob Powell)
Rob Powell reviewed the summary of the September revenues and expenditures.
He noted that the rounds were under budget for the first time due primarily" to the
fact the they are holding off some rounds as discussed at earlier meetings. Also,
they had emergency aerification of the greens which necessitated shutting down
on three afternoons. This created an impact of approximately 250 rounds. In
addition, there were two other half days when they had to shut down due to
maintenance problems.
Expenses were a little over budget due to the emergency aerification. Income was
over budget and dollar per player was kept over budget. For the current month
they have budgeted for 168-170 players per day. Have been averaging over 185.
They are now back on track. Pro Shop sales are down but are starting to climb.
They had some high-line merchandise that was not in demand by clientele. This
CLOSED SESSION: CONFERENCE WITH LEGAL COUNSEL,
ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION
AUTHORITY: Govt. Code $ Section 54956.9b
NUMBER OF POTENTIAL CASES: ONE
CIRCUMSTANCES: 1) Alleged unsafe condition of public property.
Chairman Kaiser adjourned the meeting into Closed Session at 4:27 p.m. .
pursuant to Notice of September 29,1998.
13. Adjournment
Board adjourned at 5:15 p.m. with no reportable action.
Respectfully submitted,
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Patricia Drew, Secretary
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Iidward Kaiser, Chairman
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