1998-12-17
CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF SPECIAL MEETING
Carnation Room, Civic Center
505 South Vulcan Avenue
THURSDAY, December 17,1998 at 3:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 3:12 p.m.
Directors Present: Edward Kaiser, Susan Lamson, Alan Archibald, Lauren Wasserman,
David Wigginton, being all of the directors.
Also Present: Mickey Scoffin and James Hagen of the Men's Golf Club; John White of
Carltas Co.; Scott Bentley and Rob Powell, J.e. Resorts; Manager James Benson
and Secretary Pat Drew.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
J. Mickey Scoffin, the 1999 President of the Men's Golf Club, briefed the Board members on
the activities, and success, of the club, and thanked the Directors for their total support of the
club. His report in summary: they have applied for non-profit status; created by-laws;
membership has reached 609, 70% of whom are residents; currently budgeting for a 10-15%
decrease in 1999; have over 100 members with single digit handicaps and over 100 who
have no index; publish a monthly newsletter; 1998 income was approximately $47,000 with
expenses of about $44,000; have four major weekend tournaments with participation of over
100, and Wednesday's regular play averages between 30 and 50; they have entered an
"Encinitas Ranch GC Team" in the SCGA 1999 team play format.
Jim Hagen advised that he will be Secretary of the club for 1999, and was program
tournament chair during the past year. Also thanked the board for their support.
AGENDIZED BUSINESS ITEMS
1" Approve Minutes of Special Meeting of November 19, 1998
Director Archibald asked that his statement in item 5(a) be changed from "He does
not feel there is any question that we need a bridge - to reduce play time, amongst
other things" to "He feels that a bridge is necessary."
Director Wasserman moved approval of the minutes with the amendment,
seconded by Director Kaiser. Approved 5-0.
2. Review Summary of Monthly Revenues and Expenditures/Financial Statement for
November 1998. (Rob Powell)
Rob Powell briefly reviewed the financial statement for the month of November.
Net income was $37,000 over budget with expenses being $15,000 under budget.
3.
Major Hole Sponsors.
(Rob Powell)
Rob Powell advised that he had nothing new to report on sponsorships. He is in
the process of setting up a new program, which he will present to the directors at
the next board meeting.
4. Course Enhancements/Priority List.
Nothing new to report.
6.
Bridge.over Quail Gardens Drive.
(Mgr. Benson)
Taken out of order.
Manager Benson advised that if the Course plans to do the financing for this
project he would need to go back to the investor. He said that at this time the
municipal bond market rate is good and potentially we could go back out for
refinancing. However, Alliance would need to agree that this is a Course
expenditure.
Chairman Kaiser requested Manager Benson to bring back to the next board
meeting the issue of financing and refinancing so that the members may have full
discussion.
Chairman Kaiser called a brief recess while Manager Benson retrieved his map in
order to cover item 5.
5. Review of Alternative Uses for Open Area Created by Revised Layout for Hole 14.
Manager Benson reviewed the map relative to the preliminary design changes to
make Hole 14 a par 3. This then produces a large area that is potentially unused.
So the question is, what can be done with this area of 3-4 acres? Manager
Benson invited discussion and brainstorming.
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One of the main questions to be answered is the type of use to be considered.
Should it be golf related (practice/teaching area) or should a neighborhood park be
considered.
Director Lamson indicated she really liked the idea of having instruction classes. It
ties in with the whole course and in addition, is a revenue-generating source. Scott
Bentley pointed out that it would also be looking fa the future by encouraging
young, future players. However, as he also reminded the directors, the area
would need to be secured. If greens were put in and it looked like a practice area,
people could justwalk out and play. Unless someone is monitoring the area all the
time this could be a potential liability problem, especially with all the additional
people moving into the area.
Manager Benson urged the board to make a use-decision and give him direction
since Cornerstone is extremely anxious to move ahead.
Director Wasserman agreed that the Board needs to move on the issue. He also
likes keeping it as golf and would support a program for kids and/or Moms. If it
were to become a public park it would have to go to Council.
Director Archibald suggested that it could be a kids golf facility and still have public
access. Scott Bentley said that the three+ acres would make a good junior
course. The big concern would be where funds would come from to maintain it
and how to offset with revenue. The other problem would be getting payment for
use since it is away from the clubhouse and hard to monitor. It would be difficult
to show it was making money.
John White suggested that another option would be to sell the land to the City for a
park. The money could be used to pay for the bridge or to offset some other
enhancement costs. Or, if the City doesn't need a park in that area it could be
offered to Cornerstone. Manager Benson indicated that a neighborhood park
would be of significant value to the local property owners. It would be an added
amenity benefiting the neighboring homes.
The Board members agreed they liked the idea of a park to be developed by
Cornerstone Communities and directed Manager Benson to pursue with Ure
Kretowicz, CEO of Cornerstone. The issue to be discussed further in closed
session following the board meeting.
7. Discussion/Direction Concerning Course .Operations, Conditions Needing Change.
Rob Powell advised that he had been contacted by San Diego Junior Golf
Association requesting the use of the course in June for a junior golf tournament
for 13-17 year aids on a Monday from 11 a.m. to 2 p.m. Full rates for the public
will apply before 11 am and after 2 pm. The juniors from the Ranch Course are
also members of this group. They have requested waiving green fees of
approximately $3500. They will buy hot dogs and cokes for all the kids.
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This would be an excellent gesture on the part of ERGA and the Course and
Director Wasserman suggested that we should get all the appropriate publicity we
can.
Director Kaiser moved approval of the request, seconded by Director
Archibald. Approved 5-0.
8. Directors and/or Manager Reports
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but
only to clarify what the speaker is reporting.]
a)
Preparation for Coot Control.
(Manager Benson)
Rob Powell reported that he had determined that actions that have been taken in
the past have significantly reduced the number of coots on the premises right now.
The population is down by about 50%. Those actions will be repeated this winter.
He sees no need for concern at this time.
9. Next Meeting - Thursday, January 28, 1999 at 3:00 p.m.
10. Items for Future Meeting Agenda:
a) Cornerstone Planting Plan for Quail Gardens Drive Slopes. (Ure Kretowicz)
b) Planning for Monuments for Quail Gardens/Leucadia Intersection and Entry
Driveway. (Ure Kretowicz)
c)
Golf Course/Housing Interface Issues.
(Jim Benson)
d) Financing/refinancing Construction of Bridge over Quail Gardens Drive.
11. CLOSED SESSION: CONFERENCE WITH REAL PROPERTY NEGOTIATORS
AUTHORITY: Govt. Code 54956.8
PROPERTY: AREA ADJACENT TO TEE OF GOLF COURSE HOLE 14.
AUTHORITY NEGOTIATOR: MANAGER BENSON
TO NEGOTIATE WITH: CORNERSTONE COMMUNITIES
UNDER NEGOTIATION: TERMS AND CONDITIONS OF USE.
Chairman Kaiser adjourned the meeting into closed session at 4:10p.m. pursuant
to notice of December 11, 1998.
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12. Adjournment
Board adjourned at 4:30 p.m. with no reportable action.
Respectfully submitted,
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Patricia Drew, Secretary
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Edward Kaiser, Chairman
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