1997-02-20
CALL TO ORDER/ROLL CALL
Meeting was called to order by Chairman Kaiser at 3: 1 0 p.m.
Members Present:
Directors Ed Kaiser, Kathy Riggins, Lauren Wasserman and Alan Archibald
Also present: Manager Jim Benson, Meeting Secretary Pat Drew, John White, Carltas
Rep.; Councilman Jim Bond; John Conover; Scott Bentley and John Mason of J.C.
Resorts; Art Beardsley and John Guidera of Encinitas Golf Association.
Absent:
Director David Wigginton, General Counsel Roger Krauel
ORAL COMMUNICATION
None
REGULAR AGENDA
1. Approve Minutes of Special Meeting of January 20, 1997
Discussion of the minutes revealed that there was an error on the first page, item 2
of the regular agenda. "Director Wigginton asked..." should be corrected to show
"Director Wasserman asked...... since Director Wigginton was absent from the
meeting.
Thereupon, Director Wasserman moved that the minutes be accepted with
the noted correction; motion seconded by Director Kaiser, was
unanimously carried.
2. Discussion of Proposed Operating Policies
Scott Bentley, representative from J.C. Resorts, presented a list of proposed
Operation Policies to be considered for the golf course. He reviewed the items
issue by issue for the Board which was followed by some general discussion. No
decisions have to be made for sometime. (list in file)
Director Riggins was interested in the reference to ladies club tournaments as
being on Tuesdays. It was suggested that these tournaments should be on a
Saturday the same as for the men's tournaments. Mr. Bentley advised that they
have not yet talked about price or times. Chairman Kaiser advised that at
Oceanside some women play with the Men's Clubs.
Mr. Beardsley asked about starting times - what if they wanted to have two day
tournaments; and, Torrey Pines has a $9.00 rate. Manager Benson clarified by
saying that this is because Torrey Pines has been around for a very long time.
The rate structure will not be compared with either Torrey Pines or Oceanside, but
is expected to be pretty close to the original proforma for rates. The organization
has a fiduciary responsibility to set rates so that we can pay the bonds. In
addition, all obligations to J.e. Resorts, etc., will have to be taken into
consideration when setting rates.
It was suggested that it may not be appropriate to have an amateur golf
tournament in the first year if the course is not in prime condition.
Use of golf carts: Don't recommend that outside personal carts be permitted due
to the liability involved.
High School Program: Do intend to work with one of the high schools in the City.
John Mason has already approached the San Dieguito Academy. The La Costa
Canyon High School is already with the La Costa Golf Course organization.
Other Uses: J.C. Resorts is very supportive of a junior golf program and they do
currently have a JC Resorts Junior Club. Members have no tee times unless
playing with a parent; they have a low rate.
~ S 'k N S'k JC R rt' t' d' . th" *~t;!r7
. pi es vs. 0 pi es: eso s managemen IS Iscusslng IS Issue.
. f~'t. ..are inclined to go witl:! soft spikes. It was noted that right now only private courses yj)
J have a ~pikele~s policy. Th.is ite,m to be kept on agenda and b~oug~back for .;-
further diSCUSSion at next meeting. ~-rt,~r~it-"d_.~:e~tcf~ .fru~
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DISCUSSion of Status of Change Orders ,fo-..r ~. ha..ot" s p/tes' ,
3.
John White reported that there is a meeting scheduled for next Tuesday working
with contractors, engineering, etc. Will have for the next meeting.
4.
Status Report on Construction - Slide Presentation
(Jim Benson)
Manager Benson gave a slide presentation on the status of the golf course
construction to date. He started with a fly-over taken about three weeks
previously. Described and pointed out where the front nine holes will be located.
Even with change orders they expect to be able to open the course to the public in
March, 1998.
Director Riggins asked if we could think about having individual holes sponsored
by a company, etc., on an annual basis.
5. Status Report from J.C. Resorts on Marketing and Other Matters
Scott Bentley reviewed various areas where they have included promoting the
Ranch course.
6. Directors and/or Manager Reports
No reports.
7. Next Meeting - Thursday, March 20,1997 at 3:00 p.m.
8. Item for Future Agenda:
a) Review Draft Policy on Donation Requests (April mtg. -Roger Krauel)
b) Presentation by SCGA (March meeting)
c) Presentation by SCPLGA (April meeting)
d) Change Orders/Cost Overruns
e) Policy on Spikes vs. No Spikes
f) Status Report on Landscaping Program by John Conover
9. Adjournment
Meeting adjourned at 4:20 p.m.
Respectfully submitted,
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Patricia Drew
Meeting Secretary
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Edward Kaiser
Chairman