1996-05-16
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CITY OFENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
MAY 16,1996
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 3:00 p.m.
PRESENT: Chairman Ed Kaiser, Vice Chairperson Kathy Riggins, Directors
Lauren Wasserman, Alan Archibald, David Wigginton, John White, Chris Calkins
(arrived at 3:10 p.m.)
ALSO PRESENT: General Counsel Roger Krauel, Manager Jim Benson, JC
Resorts Executive Vice President Paul Reed, JC Resorts Construction/Maintenance
Director Bob Dobek, Recording Secretary Jo Ann Pine
ABSENT: None
. A quorum being present meeting was in order.
ORAL COMMUNICATION
No oral communication
REGULAR AGENDA
1. Approve Minutes of Regular Meeting of May 2, 1996
Manager Benson asked that Item 4, on Page 2, Line 4 be corrected to read
second meeting in June.
On motion of Director Archibald and seconded by Director Wasserman, the
minutes of the May 1, 1996 meeting were approved as amended. 5-0
3. Presentation by Paul Reed of C.J.Resorts, Inc.
This item taken out of order.
.
Mr. Paul Reed, Executive Vice President of c.J. Resorts Inc. introduced his
associate Mr. Bob Dobek and gave the Board background information on
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their company. Mr. Reed is in charge of golf operations. Mr. Dobek is in
charge of construction and will be responsible for the Encinitas course. c.J.
Resorts, Inc. owns four golf courses and manages two others at this time.
They will also be managing the Encinitas course. All C. J. Resort courses
are public. Mr. Reed described promotion strategies to get the course off to
a good start, including selling for tournaments prior to the opening of the
course.
Mr. Reed provided background on Scott Bentley who will be in charge of
merchandise and shop operations, and John Mason who will be the day-to-
day professional at the property. Bob Dobek will be the overall supervisor.
Mr. Reed fielded questions from Board members. Manager Benson
commented on how well things have gone with contract negotiations.
4.
Review draft of Operator's Agreement with C.l. Resorts, Inc.
.
Manager Benson, using the overhead projector, presented a review of the
operator selection process. The City initially contacted seven different
companies; three were selected in March and a site tour was done.
Interviews were then conducted and American Golf dropped out. On April
25, 1996 c.J. Resorts, Inc. was selected as the primary firm. Comparison
figures of Cobblestone and c.J. Resorts were reviewed. The draft
management contract is being worked on now with final modifications
to be completed by June 5. Hopefully the contract can be approved at the
ERGA June 6,1996 Board meeting.
Following discussion, it was the consensus of the Board to strike Section 17
regarding binding arbitration.
2. Discussion of Issues for a Memorandum of Understanding (MOU) Between
ERGA and the Carltas Company/Ecke Family (Contributing Land Owners)
This item taken out of order.
Manager Benson and Director Calkins discussed a series of issues contained
in the proposed memorandum including negotiations regarding the sales tax
revenue reimbursement agreement, market rates, and good faith direction.
Chairman Kaiser directed the two to meet separately to work out the
language. This will be an on-going item.
5.
Directors and/or Manager Reports
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Director Calkins stated Carltas is doing some plan and spec reconfiguring
and he expects to have the construction cost estimates from the construction
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contractor next week. He feels that they are definitely within shooting
distance of the schedule and budget.
6.
Agenda Items for next meeting:
a) Manager Benson stated that the following documents for issuing non-
taxable revenue bonds will be reviewed at the next meeting:
i) Indenture of Trust
ii) Preliminary Official Statement
(POS)
iii) Purchase Agreement
b) Continue discussion of Memorandum of Understanding
c) Operator's Draft Agreement
7. Next Meeting: Thursday, June 6, 1996 at 3:00 p.m.
8. Adjournment
Chairman Kaiser adjourned the meeting at 5:00 p.m.
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Respectfully submitted,
~
E'd Kaiser, Chairman
~Q~
Jo n Pme
Acting Recording Secretary
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