1996-12-19
.
.
.
CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
THURSDAY, DECEMBER 19,1996 at 3:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 3:01p.m. in the Carnation Room at the Civic
Center, 505 So. Vulcan Avenue, Encinitas.
Members Present:
Member Absent:
Directors Kaiser, Riggins, Wasserman, and Wigginton
Director Archibald
Also Present:
General Counsel Krauel, Manager Benson, John White, Meeting
Secretary Pat Drew
A quorum being present the meeting was in order.
ORAL COMMUNICATION
No oral communication
REGULAR AGENDA
1. Approve Minutes of Regular Meeting of November 21, 1996
Director Wasserman moved approval, seconded by Director Riggins. 4-0
2. Review of Budget Costs and Change Orders.
Manager Benson advised that currently there were no change orders to be reviewed.
3.
Discussion of Policy Related to Requests from the Public (including Non-profits) for
Donations of Golf Packages. (David Wigginton)
Director Wigginton advised that he had contacted twenty golf courses to see how they
handled this issue. He said that in the main this is a discretionary matter usually handled
by the head golf pro or the general manager of the course. There are no real written
policies. Following that he contacted Bob Dobek of JC Resorts as to how they handle their
courses. Mr. Dobek prepared a memorandum entitled "Proposed Complimentary Golf
Policy for Encinitas Ranch Golf Course" copies .of which Director Wigginton distributed to
Board members for discussion.
.
.
.
General Counsel Krauel explained that there are some legal concerns which he will address
when writing the policy itself. One concern would be to avoid making a "gift of public
funds. " Board members discussed in general terms what should be looked at later when
preparing a general policy with regard to making donations. Suggestion was made to
consider the policy now in use by C.J. Resorts - i.e. request in writing 60 or 90 days in
advance with a limitation of a maximum of 8 twosomes ( 16 players) with cart, each month,
redeemable Monday throught Thursday. Director Wasserman asked if there should be a
maximum number per year of employee complimentary rounds. Director Wigginton
suggested that it be at the Operator's discretion.
It was the consensus of the board that staff prepare a draft policy to be brought before the
board at the February meeting.
4. General Discussion of Other Policies that ERGA should consider adopting.
Director Wasserman suggested that the Authority may need a policy with regard to "clubs"
such as "men's" and "women's" clubs.
Chairman Kaiser suggested a City Championship sponsored by Chamber of Commerce, for
instance. The tournament would be open to everyone who pays the required fee.
Other policy matters to consider: driving golf carts from homes to course, highschool golf
teams, youth programs.
Other uses/requested uses for golf course area/club house - e.g. walking trails, requests to
have fireworks displays, weddings, etc.
Policy prohibiting driving carts on greens.
Chairman Kaiser asked what policy we might consider relative to security at the golf
course. Counsel Krauel suggested that the Board may wish to have the City pass an
ordinance with regard to security, use by other than golfers, etc., so that the Sheriffs
Department could act appropriately treating the course and grounds as public property.
Mr. Calkins joined the meeting at 3:40 p.m..
5. Continue Discussion of the Content/form of a Memorandum of Understanding
(MOU) between Carltas/Ecke Family and the City of Encinitas.
Mr. Calkins invited questions concerning the content of the MOD as discussed at the
previous board meeting.
Manager Benson said he was still a little uncomfortable with the wording of the last
sentence in paragraph 3, "refinancing."
Following discussion it was agreed to add "or to accommodate the financing of a permanent
club house" to the end of paragraph #3; and add the wording "ERGA acknowledges" to
the beginning of the last sentence of paragraph #2.
.
.
.
It was noted that Item 4 is included in the MOD more as a reminder for future consideration
of requests for lighting, etc.
The consensus of the board was that the draft MOD should be put into final form and
brought back to the board for adoption at the next meeting.
6.
Naming the Golf Course.
Following discussion it was agreed that the name "Encinitas Ranch Golf Course" is the
preferred name.
Director Wasserman moved, Director Wigginton seconded, that the golf course be
officially named "Encinitas Ranch Golf Course. " Approved 4-0
7. Directors and/or Manager Reports
Manager Benson gave a brief update on the status of the development ofthe course.
Irrigation is the next step in the development following the completion of the drainage.
They will begin construction of the reservoir on January 6. The reservoir will be under the
driving range.
Manager Benson advised that we are now down to probably being able to conduct all
business on a monthly basis and suggested using the third Thursday for the once-a-month
meeting.
8.
Next Meeting - Thursday, January 16, 1997 at 3:00 p.m. - to include annual
meeting of Encinitas Ranch Golf Corporation
9.
Agenda Items for Next Meeting:
a)
Change Orders
(Chris Calkins)
b) Approve and Adopt Memorandum of Dnderstanding (MOD)
c) Draft Policy Related to Requests from the Public for Donations of Golf Packages
(Feb. mtg.) (Roger Krauel)
10. Adjournment
Meeting adjourned at 4:00 p.m.
Respectfully submitted,
,,)
/~
\; "~=-~-)
l!",f\.L L' "
VV\..
.
:...... ~
~
f '~. ~,
,~ .. '
.._-~, . -" ......J
__...~_'. -I...:: "-'
L./' i /)""f/ .. ,..-
- "-;r !;'.." .I j /,:.' t . ..;-'''''
(....i(; /'t/5",i/.. f/; . 1tiV
.' -~ IAJ V /'\ t/
Edward Kaiser, Chairman
Patricia Drew, Meeting Secretary