2005-01-25
RANCI!
CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
TUESDAY, JANUARY 25, 2005 at 4:00 p.m.
Lilac Room, Civic Center
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 4:07 p.m. following the annual meeting of the
Encinitas Ranch Golf Corporation.
DIRECTORS PRESENT:
Edward Kaiser, Cindy Jacob, Kerry Miller, Peter Cota-Robles and
Chris Hazeltine, being all of the Directors.
ALSO PRESENT:
John McNair and Kent Graff, JC Resorts; Staff member Nancy
Sullivan and Board Secretary Pat Drew.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
None.
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Special Meeting of December 14, 2004.
Chairman Kaiser moved approval of the December 14 minutes, seconded by Director
Miller. Approved 4-0-1 (Cota-Robles)
Director Cota-Robles joined the meeting.
2. Review Summary of Revenues and ExpenditureslFinancial Statement/update on
Capital Reserves for month of December, 2004 (Rod Linville/John McNair)
John McNair reviewed the financial report for the month of December.
Revenues were $326,475 compared to a budget of $327.979 or 100% of budget;
Expenditures were $237,175 or 99% of a budget of $240,493; Net Income was $88,267 or
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97% of a budget of $91,453 plus Cell Tower income of $5000; total rounds were 4,818
compared to a budget of 4,867 or 99% of budget.
Year to date Income was $1,129,746 compared to a budget of $799,983 or 141% of budget
(includes cell tower income). Year to date total rounds were 33,873 compared to a budget
of 35,259 or 96% of budget.
The low numbers in December and to-date in January are due to rain.
Mr. McNair explained that they are planning on pushing back the high school players by 30
minutes in order to try to fill with paid tee times in an attempt to get revenues back up.
Kent Graff explained his procedure for aerating the greens and said that in order to make up
revenues, he plans to forego aerification in the month of February. Typically they aerify
three times a year and use a lab in order to make the types of decisions needed. They have
already sent the sample to verify that the decision they are talking about now, to forego
February's aerification, is right simply because of their ability to use some other culture
practice. They are not going to eliminate the process, it will just be a little less disruptive.
They already have the necessary equipment. Unless they get the information back from the
lab saying this would not be a smart thing to do, then they will proceed with the alternative.
Capital Reserves at December 31,2004 were $36,582.21 after purchases of$1O,791.88.
Purchases for the club house Expansion were $30,660.09 leaving club house reserves at
$402,973.72. Total of all reserves was $465,961.94.
3.
Report on Course Enhancements
(Kent Graff/Subcommittee)
Kent Graff advised that they are scheduling a meeting and looking for some feed back from
Director Cota-Robles on the erosion problem on the slope at hole 17 due to the rains. He
has done some improvements to the walkway to hole 3.
John McNair advised the Board on his cell tower discussions with Nextel and referred to
some photographs that were in the agenda packet for suggested location of the cell tower on
top of the maintenance building. It was agreed that neither of the suggestions were
acceptable as shown. Mr. McNair said that the height was the important feature of the
tower in order to get the signal. One of the suggestions was for a windmill location or an
entryway arch. He will go back to Nextel and come back to the Board with more
suggestions.
4.
Update on Status of Club House hnprovements.
(John McNair)
Mr. McNair handed out a budget for the clubhouse expansion construction costs which
came out to $476,000. Kent Graff presented a sample board of the proposed exterior and
said he anticipates meeting with the City's planning department within three weeks. He
said they should have a better feel of what the City is looking for to report at the next
meeting.
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Mr. McNair said that he had received a quote from the interior design person for $10,000.
He told her that was too much and asked her to come back with a better estimate. Director
Jacob said she has a friend whom she has known for years who does commercial interior
design. She will have her call Mr. McNair.
5.
Report on Condition of Windmill and Proposed Improvements.
(Peter Cota-Robles)
Agendize for next meeting.
6.
Discussion of Holiday Rates.
(Ed Kaiser)
Chairman Kaiser handed out a copy of a letter he had written to a resident who had
complained about being charged holiday rates during the Christmas/New Year week. He
explained that the course operates on holiday rates on the day after Thanksgiving and the
last week of the year. Mr. McNair said that he estimated 80% of golf courses charge
holiday rates for the last week in the year. The Chairman asked that the issue be kept on the
agenda for discussion at the next meeting. Mr. McNair was asked to put together an
analysis of what other courses do for holidays. Director Miller said that this gives the Board
the opportunity to determine whether what they are doing is good practice or not with
regard to holiday rates.
7.
Incidents and Accidents.
(Rod Linville)
Mr. Graff reported three incidents: 1) the owner of a vehicle parked in the street next to the
7th fairway side reported that when he returned to his car the windshield was smashed
although no ball was found, 2) A car on Leucadia Boulevard did not make the comer and
went into the fence, 3) On New Year's Eve a truck going west on Leucadia Boulevard
flipped and rolled into the bushes and near the cart path at hole 10. The driver was a Dill.
(for the third time). All repairs have been completed.
8. Potential Course Enhancements.
Mr. Graff reported that he had talked to Arlene Rosado about the "America in Bloom"
program that Director Miller mentioned at last month's meeting. He said that he had a
response for every line of criticism that she had from the program's judges.
9. DiscussionlDirection Concerning Course Operations, Conditions Needing Change.
Nothing.
10. Directors and/or Manager Reports
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but only to
clarify what the speaker is reporting.]
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None.
11. Next Meeting - Tuesday, February 22, 2005 at 4:00 p.m.
12. Adjournment
Chairman Kaiser adjourned the meeting at 5:26 p.m.
Respectfully submitted,
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Patricia Drew, Board Secretary
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Edward O. Kaiser, Chairman of the Board
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