2005-06-28
CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
At the Golf Course Clubhouse
Tuesday, June 28, 2005 at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 4:05 p.m.
DIRECTORS PRESENT:
Edward Kaiser, Cindy Jacob, Peter Cota-Robles, Chris
Hazeltine and Kerry Miller, being all ofthe Directors.
ALSO PRESENT:
John McNair and Kent Graff, JC Resorts: John White,
Carltas Co; Staff Jennifer Smith and Nancy Sullivan; and
Board Secretary Pat Drew.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
None.
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Regular Meeting of May 24,2005.
Director Miller moved approval of the May 24, 2005 minutes, seconded by Director
Hazeltine. Approved 4-1 (Jacob absent at meeting)
2. Review Summary of Revenues and ExpenditureslFinancial Statement/update on Capital
Reserves for May, 2005 (Rod Linville/John McNair)
Mr. McNair reviewed the financial statement and update on Capital Reserves as of May 31,
2005. He said it was a great month.
Revenues were $440,409 compared to a budget of $417,830 or 105% of budget;
Expenditures were $264,646 compared to a budget of $274,826 or 96% of budget; Net
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income before cell tower income was $174,540 compared to a budget of $141,971 or 123 %
of budget; Total rounds were 6,576 compared to a budget of6,152 or 107% of budget.
Year to date Revenues were $4,098,166 compared to a budget of $4,388,435 or 93% of
budget; Total rounds for year to date were 61,650 compared to a budget of 64,523 or 96%
of budget.
Capital Reserves at May 31,2005 were $76,701. Clubhouse expenses to date at May 31,
2005 were $43,127.87 leaving clubhouse reserve balance at May 31 of$390,505.94.
Long term capital reserve balance at May 31, 2005 was $41,797.30 for a total of all reserves
of$509,004.25.
Capital Expense was $6000 for Nursery putting green; Balance of Capital Reserve at
5/31/05 was $76,701, with projected Capital Reserve at June 30, 2005 of$84,714.
Total Capital Expenses for 2005-2006 are $142,000 with Projected Capital Reserve at June
30,20060f$94,217.
3.
Report on Course Enhancements
Board to review condition of cart paths.
(Kent Graff/Subcommittee)
Mr. Graff reviewed the range yardage and holes under improvement. Discussed the various
holes and what has been done and what is planned.
Board members were to review the condition ofthe cart paths following the meeting.
4.
Update on Status of Clubhouse Improvements.
(John McNair)
Mr. McNair advised that the temporary requirement status has been removed on the
clubhouse and the City Council approved the stucco finish for the building.
Mr. McNair said they are checking with different contractors and putting numbers together
which he will bring back to the next board meeting. He anticipates starting work at the
beginning of2006 and estimates twelve weeks for completion.
Chairman Kaiser said he really appreciated the comments from the City Council members
and appreciates the efforts of Kerry Miller, Chris Hazeltine, Peter Cota-Robles and Patrick
Murphy towards making the Council aware of ERG A's problems, desires and wishes and
for making it all go so smoothly. He thanked them on behalf of ERG A
Director Hazeltine said the Council is very supportive and very proud of ERG A.
5.
Update on Cell Tower Discussions.
(John McNair)
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Mr. McNair said he has been talking to cell tower companies and had new drawings of two
cell tower sites and distributed copies to the directors. He said that he has been talking with
Nextel and now Cingular has come back in because Cingular and T-Mobil went together.
He is now reselling to Cingular again for another cell site. So he is looking to putting in
two cell towers. The drawings showed that the "hay-loft" is now wider and the full length
of the cart barn and allows for getting twice as much revenue. The Board agreed that they
liked the look of the extended "hay-10ft" on the cart barn. Mr. McNair advised that last
year the rental was $2500 per month. This year it starts at $2600 per month plus 4% or CPI,
or whichever is greater.
Director Cota-Robles asked ifthey intended to replace the side panel on the cart barn from
top to bottom which would improve the visual appearance. Director Miller said that the
suggestion would make it look like it wasn't an afterthought, that it was part of the original,
and do it on both sides of the building. The Board agreed.
Mr. McNair said he recommended that the location of the equipment storage unit be placed
right behind the garbage shed
Director Hazeltine moved acceptance and approval of the Cingular/Nextel proposal as
recommended by Mr. McNair, with the inclusion of Director Cota-Robles
recommendation to include continuous side panels from top to bottom, seconded by
Director Cota-Robles. Approved 5-0
6.
Incidents and Accidents.
(Rod Linville)
None to report.
7. Directors and/or Manager Reports
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but only to
clarify what the speaker is reporting.]
Director Miller asked how the golfers were reacting to the fee increase. Mr. McNair said
that for two weeks they had posted the rate increase and advised on the phone tree and at the
counter. They didn't have one complaint at all. He said that he felt it was because the
golfers were advised well in advance and therefore it didn't come as a shock. New rates
are effective July 1 st.
9. Next Meeting - Tuesday, July 26, 2005 at 4:00 p.m. in the Lilac Room at City Hall.
Because of conflicts and vacation times the July meeting was cancelled. Next meeting will
be August 23 at 4:00 p.m.
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Mr. McNair said that he would recommend forming a committee that he and/or Kent Graff
could contact about the construction of the clubhouse.
Chairman Kaiser named Director Hazeltine and himself, and if he was not available
Director Jacob.
10. Adjournment
Chairman Kaiser adjourned the meeting at 4:50 p.m.
Respectfully submitted,
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Edwald O. Kaiser, Chairman of the Board
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Patricia Drew, Board Secretary
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