2005-10-25
ENe IN ITAS
RANCH CITY OF Et~CINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Lilac Room, Civic Center
505 South Vulcan Avenue
TUESDAY, OCTOBER 25,2005 at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 4:06 p.m.
DIRECTORS PRESENT:
Ed Kaiser, Peter Cota-Robles and Chris Hazeltine.
DIRECTORS ABSENT:
Cindy Jacob and Kerry Miller.
ALSO PRESENT:
John White, Carltas Co.; John McNair, Rod Linville and Kent Graff,
JC Resorts Co.; Staff member Nancy Sullivan and Pat Drew, Board
Secretary.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
None.
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Special Meeting of August 30, 2005.
Director Cota-Robles moved approval of the minutes of the special meeting of August
30,2005 seconded by Director Hazeltine. Approved 3-0-2 (Jacob and Miller)
2. Review Summary of Revenues and ExpenditureslFinancial Statement/update on Capital
Reserves for August and September, 2005 (Rod Linville/John McNair)
Mr. Linville reviewed the financial statements for August and September.
Revenues for the month of August, 2005 were $503,191 compared to a budget of $492,624
or 102% of budget; Expenditures were $298,965 compared to a budget of $292,727 or
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102% of budget; Net income was $204,226 compared to a budget of $198,863 or 103% of
budget; Total Rounds were 7,412 compared to a budget of 7,466 or 99% of budget.
Year to date Net Income was $434,478 compared to a budget of $420,886 or 103% of
budget; Total Rounds were 15,178 compared to a budget of 14,973 or 101 % of budget.
Capital Reserves at August 31 were $63,357.54 after purchases of $49,569.85; Club House
reserves at August 31 were $387,225.44; Total all reserves were $509,469.59.
Revenues for the month of September, 2005 were $369,484 compared to a budget of
$407,467 or 91% of budget; Expenditures were $238,871 compared to a budget of
$275,143 or 87% of budget; Net Income was $130,612 compared to a budget of $131,291
or 99% of budget; Total Rounds were 5,313 compared to a budget of $5,886 or 90% of
budget.
Year to date Net Income was $565,090 compared to a budget of $552,177 or 102% of
budget; Total Rounds were 20,491 compared to a budget of20,859 or 98% of budget.
Capital Reserves at September 30 were $57,720. 34 after purchases of $16,420.08; Club
House Reserves were $383,141.38 after purchases of $4,084.06. Total all reserves were
$503,343.17.
3.
Report on Course Enhancements
(Kent Graff/Subcommittee)
Kent Graff reported on activity for the past 60 days with their aeration and over-seeding
program. He advised that they had aerified the entire greens surface and that at this time the
greens are fully recovered and they will take the cart restrictions off completely as of Friday.
Mr. McNair a~ed if, given the operations at other clubs, the Board wanted to skip over-
seeding ~lar and not lose the revenue for that month. It would help the golf course to
go dormant for a couple of months but would probably get a lot of flack from the public and
homeowners. Director Hazeltine said he felt they would need to do some heavy PR work if
they didn't over-seed afld the gn::ens llllllvd ~ It was explained that the only purpose
of over-seeding is for the green color. Playing conditions are great it's just the perception of
"dead" grass.
Chairman Kaiser said it was something to think about for their spring agenda. Mr. McNair
suggested they address the subject again in the spring time with an analysis of costs.
For Director Hazeltine's benefit Mr. McNair gave a quick description of what is involved
with over-seeding and how it affects the players.
Chairman Kaiser summarized by saying that it was generally accepted by everyone present
that not over-seeding would help the golf course in the long run.
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Mr. Graff said that they don't have such an extensive amount of turf that has problems so
sodding is not out of the question either and that is instant. They have probably a little over
two acres that they could just sod -out and be done.
To update the Board Mr. McNair reviewed a newspaper article relative to the Carlsbad
course now under construction. Their cost now stands at $57 million. They are saying that
their greens fees may range between $54 (during the week) - $75 (weekends) for residents
and $75 to $125 for non-residents, carts will be mandatory. Their only competition would
be A viara and La Costa. They had their ground breaking the previous week.
4.
Update on Status of Clubhouse Improvements.
(John McNair)
Mr. Graff said they are still working on the final drafts with the engineer and the building
architect. The only small revision that they are working on with the landscape architect is
the retaining wall that was originally proposed by the engineer to help extend the patio area.
He hopes to have the documents by the end of December to be able to submit to the
Building Department.
5.
Update on Cell Tower Discussions.
(John McNair)
Mr. McNair advised that everything has been signed and he is now working on the lease
proposal. He referred to the 20- Year Telecom Lease Purchase Proposal from WCP
(Wireless Capital Partners, LLC) which is an agreement to purchase two leases for
$485,000 (from Nextel and Cingular) - to be earmarked for clubhouse expansion.
Chairman Kaiser signed the agreement.
6.
Report on Night time Noise Incidents on the Golf Course -
Complaints from the ERHOA.
(John McNairIRod Linville)
Mr. McNair said this subject was basically resolved at the last meeting. Subsequently they
had had a couple of conversations with the gentleman from the HOA.
7.
Incidents and Accidents.
(Rod Linville)
Mr. Linville said he had no incidents for the Ranch golf course but reported on an incident
at another golf course which involved one of the players producing a gun.
8. Directors and/or Manager RepOlis
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but only to
clarify what the speaker is reporting.]
Chairman Kaiser reported that he had a call from a lady whose group wanted to discuss
putting low income/senior housing on the golf course. They offered to make improvements
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to the clubhouse as part of their negotiations. He referred the enquiry to City Manager
Kerry Miller who said it is not part of the General Plan.
9. Next Meeting - Tuesday, December 13, 2005 at 3:00 p.m.
Meeting will be at City Hall and then adjourn to the Clubhouse for the holiday party.
10. Adjournment
Chairman Kaiser adjourned the meeting at 5:09 p.m.
Respectfully submitted,
~
(~)y~
Patricia Drew, Board Secretary
~17~~
Edw'ard O. Kaiser, Chairman ofthe Board
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