2006-02-28
CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
TUESDAY. FEBRUARY 28, 2006 at 4:00 p.m.
Lilac Room, Civic Center
505 South Vulcan Avenue
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 4:09 p.m.
DIRECTORS PRESENT: Ed Kaiser, Cindy Jacob, Peter Cota-Robles and Chris Hazeltine.
DIRECTOR ABSENT: Kerry Miller
ALSO PRESENT: John McNair and Rod Linville, JC Resorts; Staff Member Nancy
Sullivan and Board Secretary Pat Drew.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
None.
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Regular Meeting of January 24,2006.
Director Cota-Robles moved approval of the minutes of the January 24, 2006 meeting
seconded by Director Jacob. Approved 4-1 (Miller)
2. Review Summary of Revenues and ExpenditureslFinancial Statement/update on Capital
Reserves for January 2006. (Rod Linville/John McNair)
Mr. Linville reviewed the January financial statement.
Revenues for the month were $359,129 compared to a budget of $356,449 or 101% of
budget; Expenditures were $225,651 compared to a budget of $265,660 or 85% of budget;
Net Income was $133,479 compared to a budget of $89,756 or 149% of budget; Total
Rounds were 5,344 compared to a budget of 5,297 or 101 % of budget.
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Year to date Net Income was $926,477 compared to a budget of $825,048 or 112% of
budget; Total rounds were 40,372 compared to a budget of 40,811 or 99% of budget.
Mr. McNair advised that Capital Reserves at January 31 were $32,249.10; Clubhouse
Reserve at January 31 was $383,119.88; Long Term Capital Reserve at January 31 was
$75,944.80; Total All Reserves was $491,313.79.
Mr. McNair said that they have not spent anything in past couple of months and if it is okay
with the Board, plan to hold off to build up the reserves.
Chairman Kaiser asked about over-seeding. Mr. McNair said he recommended not doing it
this year but hold off until next year. Discussion of over-seeding to be on agenda for March
meeting.
3.
Report on Course Enhancements
(Kent Graff/Subcommittee)
No report.
4.
Update on Status of Clubhouse Improvements.
(John McNair)
Mr. McNair showed the Directors a board with samples of carpeting for the Clubhouse. It
was concluded that the carpeting should be continuous throughout. He will check if there
is a health hazard with granite (if porous) and how it holds up with maintenance and wear.
Discussed bar and snack bar arrangement. Mr. McNair said he will come back next month
with a firm budget.
Chairman Kaiser recommended that Board members visit Twin Oaks clubhouse to see their
set up for the bar and snack bar. He encouraged all members to visit in the next month.
.Director Hazeltine moved that the Board approve the complete package as presented,
including the checkered carpeting. Approved 4-0-1 (Miller)
5.
Update on Cell Tower Discussions.
(John McNair)
Mr. McNair reported that he had some bad news about the NextellSprint merger which
would also include merging the leases so it does not look good. The other deal with
Cingular is locked in. Cricket has advised they are not going forward with a lease. He said
he will keep working on Verizon. .
Because Nextel is no longer going to be in a position of cost sharing, Mr. McNair said he is
in a different position to what he was last month. Nextel wants to value engineer and asked
if they could shrink the cupola. They were told no, not at all. If we were fortunate enough
to get another carrier we would need that space.
Mr. Linville indicated that he will check with the Fire Department to determine the risks
involved with adding support for the beams that will be added for the upper structure
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because of the need to fi-eely move the carts around and to walk between the
rows/walkways. He will check to see ifit would be a violation of the fire code.
6.
Discussion of Parking Lot Security.
(Rod Linville)
Mr. Linville said he had talked with the Security Company. He would be looking at a
minimum of $14,000 or $21,000 to cover the complete parking lot, depending on the type
of cameras and type of coverage. It would take seven cameras for complete coverage. Price
would include installation and computer software. He said it is probably something that
could be put on deferred capital improvement until next year.
Director Cota- Robles said that while there have been few stolen vehicles out of the parking
lot, he still feels bad that there have been any at all. It doesn't look good for the reputation
of the golf course. As Chairman Kaiser pointed out, it is extremely difficult to stop the
professional car thief - ifhe is going to do it he's going to do it.
It was agreed that the issue should be tabled.
7.
Incidents and Accidents.
(Rod Linville)
Mr. Linville said he had two incidents to report. One was an elderly gentleman who swung
his club and broke his leg. The other was a pedestrian on the trail who was struck by a
flying golf ball.
8. Directors and/or Manager RepOlis
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but only to
clarify what the speaker is reporting.]
No reports.
9. Next Meeting - Tuesday, March 28, 2006 at 4:00 p.m.
10. Adjournment
Chaimlan Kaiser adjoumed the meeting at 5:40 p.m.
Respectfully submitted,
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Edward O. Kaiser, Chairman of the Board
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Patricia Drew, Board Secretary
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