2007-02-27
CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
TUESDAY. FEBRUARY 27, 2007 at 4:00 p.m.
Lilac Room, Civic Center
505 South Vulcan Avenue
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 4:10 p.m.
DIRECTORS PRESENT: Edward Kaiser, Phil Cotton, Chris Hazeltine and Peter Cota-Robles.
DIRECTOR ABSENT: Cindy Jacob.
ALSO PRESENT: Chris Calkins, Carltas Co.; John McNair, Rod Linville, Rob
Oosterhuis, and Kent Graff, JC Resorts; Bill Dean, member of
public; Pat Drew, Board Secretary.
Chairman Kaiser introduced guest Bill Dean.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
None.
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Regular Meeting of January 23,2007.
Director Hazeltine moved approval of the January 23, 2007 minutes, seconded by
Director Cotton. Approved 4-0-1 (Jacob)
2. Review Summary of Revenues and ExpenditureslFinancial Statement/update on Capital
Reserves for January 2007. (Rod Linville/John McNair)
Mr. Linville reviewed the January 2007 financial statement.
Revenues for the month of January were $326,777 compared to a budget of $361,893 or
90% of budget; Expenditures were $249,424 compared to a budget of $268,215 or 93% of
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budget; Net Income was $63,363 compared to a budget of $93,678 or 68% of budget; Total
Rounds were 4,937 compared to a budget of 5,270 or 94% of budget.
.
Year to date Net Income was $915,960 compared to a budget of $761,666 or 120% of
budget; Total Rounds were 41,219 compared to a budget of 40,363 or 102% of budget.
Mr. Linville explained that numbers were down due to cold and windy weather and rain on
the Presidents Day holiday.
Mr. McNair advised Capital Reserves as of January 31, 2007 were $178,947; Clubhouse
Expansion Capital Reserves were $155,360; Long Term Capital Reserves were $117,752;
Total all Capital Reserves were $452,061.
3.
Encinitas Ranch Golf Course Marketing Plan.
(John McNair)
Mr. McNair handed out copies of some material he has prepared for distribution to golfers
in anticipation of the newly expanded clubhouse opening. It will entice golfers to sign up
for a tournament and receive two or three rounds of golf. They are planning on doing a
grand opening with ribbon cutting etc. and media coverage.
4.
Report on Course Enhancements
(Kent Graff)
.
Mr. Graff reported that they had done two days of aerification and also did a demonstration
on a new aerification aerifier that does the work of two. They are looking at it as one of
their potential capital improvements. They have had this particular equipment at another of
their courses for the past two years and it has worked out very well for them. Also, in
response to their green-up the Bermuda is actively growing now and last week they did
some fertilizing. With the warmer temperatures it should be greening nicely.
Chairman Kaiser asked if there had been any complaints about the "golden" condition. Mr.
Linville responded that he had only a couple and an e-mail from one resident.
5.
Update on status of Clubhouse Expansion.
(John McNairIKent Graff)
Mr. Graff stated that based on the delay in the delivery of the roofing materials they are at
about a two-week delay in construction putting them behind schedule by two weeks. The
plumbing, fire sprinkler system etc. have been completed. Based on discussions in January
they are in a good position to go ahead and proceed with including the cabinetry and the
trellis. Fiscally, budget-wise they are in a good position. Their overall change orders to-
date amount to about $30,000. He said the anticipated completion of the clubhouse is for
the end of May.
As promised at an earlier board meeting, Mr. McNair distributed a list of golf courses that
have started up in San Diego, Riverside, Orange and Los Angeles Counties since 1997.
"
Mr. Calkins left the meeting at 4:45 p.m.
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6.
Cell Tower Review
(John McNair)
Mr. McNair reported that the Cingular phone company has said that with all the mergers
going on they are now in a holding pattern. He is now also working with Verizon. He
indicated he knows he will not have the $255,000 in time for the clubhouse expansion
(from the lease). As he recommended at the last board meeting, his recommendation is to
borrow from operating funds.
It was agreed that at the next meeting there would be an agenda item for "Review Financing
of the Clubhouse Expansion."
7.
Incidents and Accidents.
(Rod Linville)
Mr. Linville said he had three incidents to report.
He had a problem with the phone system - the casing system in the old pro shop was loose.
The telephone company technician advised that someone had stolen the insides of the
telephone computer. The owner of the security company tracked the lost parts to one of the
security guards.
Last Sunday morning one of the first groups out rolled over a cart on number nine while
coming down the slope from the fairway to the cart path, turning too sharp. No injuries.
They uprighted the cart and kept on playing.
Yesterday (Monday) they had a break-in in the north parking lot. A lady had left her purse
on the passenger side car seat. Someone snatched it and stole her purse. A police report
was taken.
8. Directors and/or Manager Reports
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but only to
clarify what the speaker is reporting.]
No reports.
9. Next Meeting - Tuesday, March 27,2007 at 4:00 p.m. at City Hall.
10. Adjournment
Chairman Kaiser adjourned the meeting at 5:05 p.m.
Respectfully submitted,
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Patricia Drew, Board Secretary
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Edward O. Kaiser, Chairman of the Board
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