2003-09-19
CITY OF ENCINITAS
SENIOR CITIZEN COMMISSION
MINUTES
Regular Meeting Date: September 19, 2003, 1:00 p.m.
City Council Chambers
1. CALL TO ORDER/ROLL CALL
Chairperson Vance called the meeting to order at 1:00 p.m.
Present: Chairperson Vance, Vice Chairperson King, Commissioners Hentz,
Harp, and Tillotson.
Also
Present: Recreation Superintendent Miller and Administrative Secretary
Dakovich.
Absent: Commissioner Blaylock
2. ORAL COMMUNICATIONS
None.
3. CLOSING AND ADOPTION OF CONSENT CALENDAR
A. Approval of minutes for Regular Meeting July 25, 2003.
COMMISSIONER HENTZ MOVED, COMMISSIONER HARP SECONDED TO
APPROVE MINUTES OF REGULAR MEETING, JULY 25, 2003. MOTION
CARRIED 5-0.
4. PRESENTATION
None.
5. OLD BUSINESS
A. Status Report on Project C.A.R.E.
Recreation Superintendent Miller referred the Commission to the July and
August reports, and noted twelve new clients. She also introduced the new
Project C.A.R.E. Coordinator Gail Dupler, who has a background in geriatric
social work as well as health care. She further advised that Gail Dupler would
be hosting a “meet and greet” the Project C.A.R.E. Coordinator on October 22 at
the Senior Center. She noted that Gail Dupler will also be the Transportation
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Coordinator for the “Out and About” Volunteer Mileage Reimbursement Program
at the Center.
Project C.A.R.E. Coordinator Dupler thanked the Commission for the welcome and
also invited them to the “meet and greet” get-together at the Center, to be held
before the lunch program on October 22.
Chairperson Lee noted the number of discontinued clients on the July and August
reports.
Recreation Superintendent Miller advised the number of discontinued clients is due
to a combination of things (ie. death, relocation or disinterest).
B. Status Report on the Senior Center at Oakcrest Park.
Recreation Superintendent Miller distributed the recent Senior Newsletter and noted
the upcoming Senior Center Programs. In addition, Bingo operated by AARP began
in September. She announced flu shots will be given at the Center this year. She
also advised that the City Recreation Guide would be mailed to residents next week.
In regards to Center usage, Recreation Superintendent Miller stated that
Commissioner Harp had asked if City Council was obligated to respond in writing
back to the Commission on recommendations from the Commission. This was in
reference to the recommendation presented to City Council in memo form to waive
room fees for the Senior Foundation for monthly meetings. Recreation
Superintendent Miller reported that there is no specific requirement that City Council
respond to a memorandum of recommendation by a Commission. She stated Mayor
Stocks did respond to the Foundation and distributed a copy of the letter from Mayor
Stocks in response to the letter received from the Foundation requesting waiver of
fees. The letter expressed the City would not waive fees for the Foundation.
Recreation Superintendent Miller did state that if the Commission is interested in a
formal response versus sending an informational memo of recommendation that the
Commission may wish to address Council during Oral Communications at a Council
Meeting or via a staff report on the Council agenda.
Commissioner Harp shared his concerns that even though City Council encourages
citizens to volunteer for Commissions and to advise City Council on various issues,
when a recommendation from a Commission to City Council is presented that
Council has no obligation to respond. He distributed a letter to the Commission that
he wanted to send to City Council regarding the issue of not responding and
requested Commission input and approval to send the letter.
Commission members discussed the issue and recommended not to send the letter.
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Chairperson Vance suggested that this had been a learning experience for the
Commission and we would be better prepared in the future to address upcoming
issues.
C. Update Report on Ad Hoc Sub-Committees (Outreach Information,
Transportation Review, Senior Housing Review and Representative
Reports).
Recreation Superintendent Miller distributed the Commission Ad Hoc Sub-
Committee List, and Work Plan/Goals.
Chairperson Vance noted that Commissioner Harp should be listed as part of the
Outreach Ad Hoc Sub-Committee.
Outreach -
The Commission viewed the Senior Video, and complimented
Commissioner Harp and others for a great job.
Recreation Superintendent Miller advised the video would be presented to City
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Council on October 8 or 15 at 6:00 p.m. and would confirm this via e-mail to
Commissioners. Commission members were encouraged to attend.
Commissioner Hentz advised the Outreach Ad Hoc Sub-Committee was ready to
hold another Forum at the Senior Center, and was looking for a date in November.
Recreation Superintendent Miller suggested the Sub-Committee contact Senior
Center Manager Goodsell for a date and time.
Commissioner Tillotson advised that the issue regarding the air conditioning at the
Center seems to have been resolved since the last Forum.
Transportation –
no report.
Recreation Superintendent Miller advised that Commissioner Blaylock, member of
the Ad Hoc Transportation Sub-Committee had missed her third meeting today and
would be notified by the City Clerk that she could no longer be a member of the
Commission.
Senior Housing –
no report.
Commissioner Hentz advised that Carol Ashworth, Senior Foundation member has
a son who can provide interesting and updated information on Senior Housing and
Transportation and would be available to speak to the Commission. She will
research and report back.
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Council Contact –
Vice Chairperson King reported on the recent Quarterly Mayor’s
Breakfast meeting attended by Chairs and Vice Chairs from the City’s Commissions,
as well as Council members and staff liaisons.
Senior Center Foundation –
Commissioner Harp reported that at the last
Foundation meeting a determination was made to donate the final bookcase for the
Senior Center Library. The Foundation also discussed replacing the eight
computers at the Senior Center. He further advised that he was able to contact a
computer supplier who could provide eight brand new Dell computers with 17”
monitor, keyboard, and mouse for approximately $5400.
Aging and Independence Services –
Chairperson Vance distributed minutes from
the most recent meeting.
Countywide Commissions Meeting Review –
no report.
D. Discussion on Encinitas Day Booth Participation.
Recreation Superintendent Miller reviewed the staff report, noting there were
currently 45 booths participating, C Street cul-de-sac would have a stage for
Community & Senior Center class performances, a main stage on the beach for
music, announcements, etc. She also noted she would provide a box of information
materials for distribution at the booth (Senior Directory, Project C.A.R.E. brochures,
etc.).
Chairperson Vance volunteered for both booth set-up and coverage from 8-10 a.m.,
as well as booth coverage and takedown 2-5:30 p.m.; Vice Chairperson King and
Commissioner Harp volunteered for booth coverage from 10 a.m. to 1 p.m.;
Commissioner Hentz volunteered for booth coverage from 12-3 p.m.; and
Commissioner Tillotson volunteered for booth coverage from 2-5:30 p.m.
6. NEW BUSINESS
A. Discussion on Holiday Parade Participation.
Recreation Superintendent Miller reviewed the staff report and asked if the
Commission would like to participate.
The Commission discussed participating in the parade and Vice Chairperson King
advised he would endeavor to locate a vehicle for those Commissioners who would
be available.
7. COMMISSIONER’S CORNER/ANNOUNCEMENTS
A. Commissioners
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Commissioner Hentz reported on the recent site council meeting she attended and
noted the new nutrition coordinator, Valerie DeVita was doing a great job. She
further advised that both Valerie DeVita and Project C.A.R.E. Coordinator Gail
Dupler would be recruiting volunteers for the Senior Lunch Program and Project
C.A.R.E.
Vice Chairperson King advised he was participating in the Senior Out and About
Driving Program again and noted the need for additional drivers.
B. Staff
Recreation Superintendent Miller distributed a handout on Commission meeting
dates and City Hall Friday closure dates.
8. ADJOURNMENT
A. The meeting adjourned at 2:30 p.m.
NEXT MEETING WILL BE HELD NOVEMBER 14, 2003 AT 1:00 P.M.
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