Loading...
2003-06-27 CITY OF ENCINITAS SENIOR CITIZEN COMMISSION MINUTES Regular Meeting Date: June 27, 2003, 1:00 p.m. 1. CALL TO ORDER/ROLL CALL Chairperson Vance called the meeting to order at 1:00 p.m. Present: Chairperson Vance, Vice Chairperson King, Commissioners Blaylock, Hentz, Harp and Tillotson. Also Present: Recreation Superintendent Miller and Administrative Secretary Dakovich. 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS None. 4. CHANGES TO AGENDA None. 5. CLOSING AND ADOPTION OF CONSENT CALENDAR A. Approval of minutes for Regular Meeting May 16, 2003. Commissioner Harp requested clarification on Page 5A-2, 8th paragraph of the May, 2003 minutes regarding support of waiving Senior Center room fees for the Senior Center Foundation. Recreation Superintendent Miller advised that when the Senior Center Foundation was formed, the City Attorney had emphasized the importance of maintaining separation between the Foundation and the Senior Citizen Commission on any and all business related issues. She further advised she would contact the City Attorney for any additional information on this issue and report back to the Commission Commissioner Tillotson noted the minutes stated she had attended the May meeting, however, she was absent. VICE CHAIRPERSON KING MOVED, COMMISSIONER HARP SECONDED TO APPROVE MINUTES, WITH CORRECTIONS, OF REGULAR MEETING, MAY 16, 2003. MOTION CARRIED 6-0. 6. PRESENTATION 1 Aging & Independence Services (A.I.S.) Informational Report by Marty Dare, Community Relations Representative. The Commission and Recreation Superintendent Miller welcomed A.I.S. Community Relations Representative Marty Dare to the meeting. Marty Dare reviewed the current status of programs that are provided and supported by A.I.S. and how the budget crunch has affected some of these programs. He noted the Elder Abuse Program was highly successful and that Adult Protective Services may become a Countywide program. He further advised there was an Aging Task Force in North County that has been meeting monthly for about 1.5 years to discuss various senior issues and concerns. He reported that North County Transit District was providing bus use training to the elderly and disabled; that SANDAG was putting together a transportation plan for the County; that each community administers their own Project C.A.R.E. program. Commissioner Hentz requested meeting date and time of the Aging Task Force, and their specific goals. Marty Dare advised the task force meets at the Vista Library the fourth Tuesday of the month at 2 p.m. and their specific goals are to identify community needs, form work groups and address those needs. Commissioner Hentz asked if A.I.S. had a list of speakers available that could address the Commission and/or the public on various issues. Marty Dare advised A.I.S. did not have a specific list of speakers, however, he could speak to many issues and also provide, on Commission request, additional speakers. Commissioner Harp noted the need for senior transportation and asked if A.I.S. had a program. Marty Dare advised there were many agencies that provided senior transportation including Lifeline and the Lift program. He also noted that the North County Collaborative, a group addressing senior needs, began with grant funding, and due to budget constraints, funding was no longer available. He noted that currently the group meets informally on various issues, and is working toward establishing a web-site. Commissioner Blaylock advised that many seniors drive and do not see the need for public transportation, but a program is needed to reach the homebound seniors who need to be made aware of available transportation services. 2 Marty Dare stated that this was a good concept and would advise A.I.S. of this idea. He advised that budget constraints would prevent A.I.S. from initiating any new programs at this time. Chairperson Vance noted the need for senior housing and an assessment of what is available. He suggested that the many County senior agencies could funnel their information to A.I.S., who in turn could forward to SANDAG, where possibly an intern could consolidate the information and provide a data set to individual communities. Marty Dare suggested that Chairperson Vance provide him with a written copy of his suggestion and he would pass along. Commissioner Harp noted that local universities provide handouts to students on transportation, which could prove helpful to seniors as well. Marty Dare noted the Library of Congress and AARP are providing information on conducting oral interviews with war veterans. These interviews have been shared with various agencies, schools, etc. Commissioner Tillotson advised that approximately five years ago, a friend conducted such interviews and prepared a video which included actual footage of war sites. Commissioner Harp noted that World War II veterans have stories and photographs to share and suggested presenting such a program at the Senior Center, as well as a display area at the Center. 7. OLD BUSINESS A. Status Report on Project C.A.R.E. Recreation Superintendent Miller referred the Commission to the May report, and noted thirty-one new clients. She noted the numbers usually increase after the program promotion at the Senior Information Fair. B. Status Report on Senior Facilities at Oakcrest Park. Recreation Superintendent Miller advised that the suggestion to provide pedestrian access from the Center parking lot to Balour Drive would be addressed this summer as an Eagle Scout Project. The access itself would be a graduated nature trail. She further noted that Dee Larson, Center Nutrition Program Coordinator was retiring the end of July and that Valerie DeVita had been hired to replace her. Commissioner Harp suggested the Commission recognize Dee Larson for her years of dedicated service to seniors. 3 Chairperson Vance requested that Commissioner Harp create a certificate from the Commission, which could be presented to Dee Larson during her retirement party on July 25. Recreation Superintendent Miller advised that the ladies auxiliary of the American Legion had donated a bookcase to the Center Library. She also noted that a ballroom dance class will start at the Senior Center. Commissioner Tillotson advised there appeared to still be problems with the temperature settings at the Center with rooms being either too cold or too hot. C. Update Report on Ad Hoc Sub-Committees (Outreach Information Program, Senior Housing Review, Transportation Review), and Representative Reports. Outreach Information – Vice Chairperson King reported on the success of the recent Intergenerational Recital Event at the Center. Commissioner Harp noted the upcoming spaghetti dinner, July 21, a fundraiser for the Senior Center. He further advised that the Foundation was disappointed that their donation for the Senior Information Fair shuttle service was not acknowledged with signage. Recreation Superintendent Miller advised the draft senior video had been completed and was shown at the Senior Information Fair. Recreation Superintendent Miller, Commissioner Harp, and Mike Castenada will be finalizing edits and script revisions. The video should be ready to show City Council in September. She also noted that the senior video could be transferred to DVD. Commissioner Hentz suggested that the video be shown during a senior lunch at the Center. Transportation Review – Commissioner Hentz advised that a NCTD travel-training program would be held at the Center in July. She also advised that a senior monthly bus pass was available for $10. Chairperson Vance advised that notices for SANDAG transportation meetings (SCAT) would be sent to Chairperson Vance, Vice Chairperson King and Commissioner Blaylock. Senior Housing Review – No report. City Council Contact Review – No report. New Senior Center Foundation – Commissioner Harp advised the Foundation had donated ½ the cost of the sound system for the Intergenerational Program. He noted the Senior Center needs a sound system. He also advised that the 4 Foundation was changing its name from the New Encinitas Senior Center Foundation to Encinitas Senior Foundation and also updating their mission statement. Aging and Independence Services Review – Recreation Superintendent Miller distributed agenda and minutes from recent A.I.S. meeting. Countywide Regional Meetings – No report. Chairperson Vance asked what, if any, was the difference was between the Aging Task Force and Countywide Regional meetings. Recreation Superintendent Miller will research and report back to the Commission. Sub-Committee Appointments were confirmed: Community Outreach Charles Harp, Chair Tometta Hentz Christina Tillotson Transportation Joel King Zoe Blaylock Senior Housing Lee Vance City Council Contact Chair Vice Chair Senior Center Foundation Charles Harp Representative to Senior Center Nutrition Council Tometta Hentz Aging & Independence Services (A.I.S.) Distribute agendas & minutes only Countywide Regional Meetings Tometta Hentz Zoe Blaylock Commissioner Blaylock offered to attend an A.I.S. North County Aging Task Force meeting and report back to the Commission D. Discussion and Evaluation of 2003 Senior Information Fair. Recreation Superintendent Miller reviewed information from the Event Supervisor and read a thank you letter to the Commission for their help during the event. She noted the attendance at approximately 500. The dance held in conjunction with the 5 Fair had revenue of $200 to help with expenses. She also reviewed the attendee evaluations of the event. Commissioner Hentz suggested that the site to recruit for Center volunteers (at the next Senior Information Fair) be moved to the refreshment area. Commissioner Harp suggested that a “volunteers are needed” poster be displayed at the Senior Center. Chairperson Vance asked if a volunteer sign-up sheet was available at the Senior Center. Recreation Superintendent Miller advised the volunteer sign-up sheet was made available during lunch where most of the volunteers are needed. Commissioner Hentz suggested contacting people who are attending classes regarding the need for volunteers. Commissioner Tillotson suggested that a volunteer sign-up sheet be available at both the Senior and Community Center. Recreation Superintendent Miller asked Commissioner Blaylock for a status report on the survey that she administered during the Senior Information Fair. Commissioner Blaylock advised the report would be ready for the July meeting with copies for the Commission. 8. NEW BUSINESS A. Discussion on Proposed City Park Tour. Recreation Superintendent Miller reviewed the staff report and proposed tour schedule for the July meeting. Commissioner Harp noted that no Commission business would be addressed during the July meeting and the Commission was dark in August. Recreation Superintendent Miller noted the Commission meeting would be held the same day as the retirement party for Dee Larson and suggested the meeting time be moved to 1:30 p.m. and the location be changed to the Center. IN CONSENSUS, THE COMMISSION AGREED TO CHANGE THE START TIME AND THE LOCATION OF MEETING AND CONCURRED WITH THE PARK TOUR. 6 B. Discussion on Cancellation of Regular Meeting for August 2003 Senior Citizen Commission. VICE CHAIRPERSON KING MOVED, COMMISSIONER HARP SECONDED TO CANCEL THE AUGUST 2003 SENIOR CITIZEN COMMISSION MEETING. MOTION CARRIED. 6-0. 9. COMMISSIONER’S CORNER/ANNOUNCEMENTS A. Commissioners Commissioner Tillotson advised she had passed her exams and was now Reverend Doctor Tillotson. Chairperson Vance reminded the Commission that the spaghetti dinner would be held July 21. B. Staff Recreation Superintendent Miller distributed the new Senior Services Directory. She also noted that no applications had been received for the Commission vacancy and the next recruitment would be held January 2004, during the annual process beginning next year. She will check on term length for the vacant position. 10. ADJOURNMENT A. The meeting adjourned at 3:00 p.m. 7 1