2003-06-27
CITY OF ENCINITAS
SENIOR CITIZEN COMMISSION
MINUTES
Regular Meeting Date: June 27, 2003, 1:00 p.m.
1. CALL TO ORDER/ROLL CALL
Chairperson Vance called the meeting to order at 1:00 p.m.
Present: Chairperson Vance, Vice Chairperson King, Commissioners Blaylock,
Hentz, Harp and Tillotson.
Also
Present: Recreation Superintendent Miller and Administrative Secretary
Dakovich.
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
None.
4. CHANGES TO AGENDA
None.
5. CLOSING AND ADOPTION OF CONSENT CALENDAR
A. Approval of minutes for Regular Meeting May 16, 2003.
Commissioner Harp requested clarification on Page 5A-2, 8th paragraph of the May,
2003 minutes regarding support of waiving Senior Center room fees for the Senior
Center Foundation.
Recreation Superintendent Miller advised that when the Senior Center Foundation
was formed, the City Attorney had emphasized the importance of maintaining
separation between the Foundation and the Senior Citizen Commission on any and
all business related issues. She further advised she would contact the City Attorney
for any additional information on this issue and report back to the Commission
Commissioner Tillotson noted the minutes stated she had attended the May
meeting, however, she was absent.
VICE CHAIRPERSON KING MOVED, COMMISSIONER HARP SECONDED TO
APPROVE MINUTES, WITH CORRECTIONS, OF REGULAR MEETING, MAY 16,
2003. MOTION CARRIED 6-0.
6. PRESENTATION
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Aging & Independence Services (A.I.S.) Informational Report by Marty Dare,
Community Relations Representative.
The Commission and Recreation Superintendent Miller welcomed A.I.S.
Community Relations Representative Marty Dare to the meeting.
Marty Dare reviewed the current status of programs that are provided and
supported by A.I.S. and how the budget crunch has affected some of these
programs. He noted the Elder Abuse Program was highly successful and that
Adult Protective Services may become a Countywide program. He further
advised there was an Aging Task Force in North County that has been meeting
monthly for about 1.5 years to discuss various senior issues and concerns. He
reported that North County Transit District was providing bus use training to the
elderly and disabled; that SANDAG was putting together a transportation plan
for the County; that each community administers their own Project C.A.R.E.
program.
Commissioner Hentz requested meeting date and time of the Aging Task Force,
and their specific goals.
Marty Dare advised the task force meets at the Vista Library the fourth Tuesday
of the month at 2 p.m. and their specific goals are to identify community needs,
form work groups and address those needs.
Commissioner Hentz asked if A.I.S. had a list of speakers available that could
address the Commission and/or the public on various issues.
Marty Dare advised A.I.S. did not have a specific list of speakers, however, he
could speak to many issues and also provide, on Commission request,
additional speakers.
Commissioner Harp noted the need for senior transportation and asked if A.I.S.
had a program.
Marty Dare advised there were many agencies that provided senior
transportation including Lifeline and the Lift program. He also noted that the
North County Collaborative, a group addressing senior needs, began with grant
funding, and due to budget constraints, funding was no longer available. He
noted that currently the group meets informally on various issues, and is working
toward establishing a web-site.
Commissioner Blaylock advised that many seniors drive and do not see the need
for public transportation, but a program is needed to reach the homebound
seniors who need to be made aware of available transportation services.
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Marty Dare stated that this was a good concept and would advise A.I.S. of this
idea. He advised that budget constraints would prevent A.I.S. from initiating any
new programs at this time.
Chairperson Vance noted the need for senior housing and an assessment of
what is available. He suggested that the many County senior agencies could
funnel their information to A.I.S., who in turn could forward to SANDAG, where
possibly an intern could consolidate the information and provide a data set to
individual communities.
Marty Dare suggested that Chairperson Vance provide him with a written copy of
his suggestion and he would pass along.
Commissioner Harp noted that local universities provide handouts to students on
transportation, which could prove helpful to seniors as well.
Marty Dare noted the Library of Congress and AARP are providing information
on conducting oral interviews with war veterans. These interviews have been
shared with various agencies, schools, etc.
Commissioner Tillotson advised that approximately five years ago, a friend
conducted such interviews and prepared a video which included actual footage
of war sites.
Commissioner Harp noted that World War II veterans have stories and
photographs to share and suggested presenting such a program at the Senior
Center, as well as a display area at the Center.
7. OLD BUSINESS
A. Status Report on Project C.A.R.E.
Recreation Superintendent Miller referred the Commission to the May report,
and noted thirty-one new clients. She noted the numbers usually increase after
the program promotion at the Senior Information Fair.
B. Status Report on Senior Facilities at Oakcrest Park.
Recreation Superintendent Miller advised that the suggestion to provide pedestrian
access from the Center parking lot to Balour Drive would be addressed this summer
as an Eagle Scout Project. The access itself would be a graduated nature trail. She
further noted that Dee Larson, Center Nutrition Program Coordinator was retiring the
end of July and that Valerie DeVita had been hired to replace her.
Commissioner Harp suggested the Commission recognize Dee Larson for her years
of dedicated service to seniors.
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Chairperson Vance requested that Commissioner Harp create a certificate from the
Commission, which could be presented to Dee Larson during her retirement party on
July 25.
Recreation Superintendent Miller advised that the ladies auxiliary of the American
Legion had donated a bookcase to the Center Library. She also noted that a
ballroom dance class will start at the Senior Center.
Commissioner Tillotson advised there appeared to still be problems with the
temperature settings at the Center with rooms being either too cold or too hot.
C. Update Report on Ad Hoc Sub-Committees (Outreach Information Program,
Senior Housing Review, Transportation Review), and Representative
Reports.
Outreach Information
– Vice Chairperson King reported on the success of the
recent Intergenerational Recital Event at the Center.
Commissioner Harp noted the upcoming spaghetti dinner, July 21, a fundraiser
for the Senior Center. He further advised that the Foundation was disappointed
that their donation for the Senior Information Fair shuttle service was not
acknowledged with signage.
Recreation Superintendent Miller advised the draft senior video had been
completed and was shown at the Senior Information Fair. Recreation
Superintendent Miller, Commissioner Harp, and Mike Castenada will be
finalizing edits and script revisions. The video should be ready to show City
Council in September. She also noted that the senior video could be transferred
to DVD.
Commissioner Hentz suggested that the video be shown during a senior lunch at
the Center.
Transportation Review
– Commissioner Hentz advised that a NCTD travel-training
program would be held at the Center in July. She also advised that a senior monthly
bus pass was available for $10.
Chairperson Vance advised that notices for SANDAG transportation meetings
(SCAT) would be sent to Chairperson Vance, Vice Chairperson King and
Commissioner Blaylock.
Senior Housing Review –
No report.
City Council Contact Review
– No report.
New Senior Center Foundation
– Commissioner Harp advised the Foundation had
donated ½ the cost of the sound system for the Intergenerational Program. He
noted the Senior Center needs a sound system. He also advised that the
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Foundation was changing its name from the New Encinitas Senior Center
Foundation to Encinitas Senior Foundation and also updating their mission
statement.
Aging and Independence Services Review –
Recreation Superintendent Miller
distributed agenda and minutes from recent A.I.S. meeting.
Countywide Regional Meetings
– No report. Chairperson Vance asked what, if
any, was the difference was between the Aging Task Force and Countywide
Regional meetings.
Recreation Superintendent Miller will research and report back to the Commission.
Sub-Committee Appointments were confirmed:
Community Outreach Charles Harp, Chair
Tometta Hentz
Christina Tillotson
Transportation Joel King
Zoe Blaylock
Senior Housing Lee Vance
City Council Contact Chair
Vice Chair
Senior Center Foundation Charles Harp
Representative to Senior
Center Nutrition Council Tometta Hentz
Aging & Independence Services
(A.I.S.) Distribute agendas &
minutes only
Countywide Regional Meetings Tometta Hentz
Zoe Blaylock
Commissioner Blaylock offered to attend an A.I.S. North County Aging Task Force
meeting and report back to the Commission
D. Discussion and Evaluation of 2003 Senior Information Fair.
Recreation Superintendent Miller reviewed information from the Event Supervisor
and read a thank you letter to the Commission for their help during the event. She
noted the attendance at approximately 500. The dance held in conjunction with the
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Fair had revenue of $200 to help with expenses. She also reviewed the attendee
evaluations of the event.
Commissioner Hentz suggested that the site to recruit for Center volunteers (at the
next Senior Information Fair) be moved to the refreshment area.
Commissioner Harp suggested that a “volunteers are needed” poster be displayed
at the Senior Center.
Chairperson Vance asked if a volunteer sign-up sheet was available at the Senior
Center.
Recreation Superintendent Miller advised the volunteer sign-up sheet was made
available during lunch where most of the volunteers are needed.
Commissioner Hentz suggested contacting people who are attending classes
regarding the need for volunteers.
Commissioner Tillotson suggested that a volunteer sign-up sheet be available at
both the Senior and Community Center.
Recreation Superintendent Miller asked Commissioner Blaylock for a status report
on the survey that she administered during the Senior Information Fair.
Commissioner Blaylock advised the report would be ready for the July meeting with
copies for the Commission.
8. NEW BUSINESS
A. Discussion on Proposed City Park Tour.
Recreation Superintendent Miller reviewed the staff report and proposed tour
schedule for the July meeting.
Commissioner Harp noted that no Commission business would be addressed during
the July meeting and the Commission was dark in August.
Recreation Superintendent Miller noted the Commission meeting would be held the
same day as the retirement party for Dee Larson and suggested the meeting time be
moved to 1:30 p.m. and the location be changed to the Center.
IN CONSENSUS, THE COMMISSION AGREED TO CHANGE THE START TIME
AND THE LOCATION OF MEETING AND CONCURRED WITH THE PARK
TOUR.
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B. Discussion on Cancellation of Regular Meeting for August 2003 Senior
Citizen Commission.
VICE CHAIRPERSON KING MOVED, COMMISSIONER HARP SECONDED TO
CANCEL THE AUGUST 2003 SENIOR CITIZEN COMMISSION MEETING.
MOTION CARRIED. 6-0.
9. COMMISSIONER’S CORNER/ANNOUNCEMENTS
A. Commissioners
Commissioner Tillotson advised she had passed her exams and was now Reverend
Doctor Tillotson.
Chairperson Vance reminded the Commission that the spaghetti dinner would be
held July 21.
B. Staff
Recreation Superintendent Miller distributed the new Senior Services Directory.
She also noted that no applications had been received for the Commission vacancy
and the next recruitment would be held January 2004, during the annual process
beginning next year. She will check on term length for the vacant position.
10. ADJOURNMENT
A. The meeting adjourned at 3:00 p.m.
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