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2003-01-24 CITY OF ENCINITAS SENIOR CITIZEN COMMISSION MINUTES Regular Meeting Date: January 24, 2003; 1:00 p.m. 1. CALL TO ORDER/ROLL CALL Chairperson Vance called the meeting to order at 1:10 p.m. Present: Chairperson Vance, Vice Chairperson King and Commissioners Hentz, Small, and Harp. Also Present: Recreation Superintendent Miller and Administrative Secretary Dakovich. Absent: Commissioners Moldenhauer and Blaylock. 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS None. 4. CHANGES TO AGENDA None. 5. CLOSING AND ADOPTION OF CONSENT CALENDAR A. Approval of minutes for Regular Meeting November 15, 2002. COMMISSIONER HARP MOVED, COMMISSIONER HENTZ SECONDED TO APPROVE MINUTES OF REGULAR MEETING, NOVEMBER 15, 2002. MOTION CARRIED 5-0. 6. PRESENTATION A. Presentation on Sister City Committee. Recreation Superintendent Miller introduced Management Analyst Chris Hazeltine, staff liaison to the City’s Sister City, Hondo, Japan. 1 Management Analyst Hazeltine reviewed the history of our Sister City Committee, its goals and objectives and the various programs offered, including homestay, student/firefighter/teacher exchange and the mayor’s delegation. He distributed a Sister City brochure and asked if the Commission had any questions. Vice Chairperson King asked location of Hondo. Management Analyst Hazeltine advised Hondo was located on the coast of Kyushu, Amakusa. Commissioner Harp requested membership information. Management Analyst Hazeltine referred Commissioner Harp to the brochure for further information on membership. The Commission thanked Management Analyst Hazeltine for his presentation. 7. OLD BUSINESS A. Status Report on Project C.A.R.E. Recreation Superintendent Miller referred the Commission to the staff report and the November and December reports. She advised that the Project C.A.R.E. marketing plan had begun with news articles in three newspapers, as well as Meals on Wheels agreeing to distribute brochures, and Aging Independence Services (AIS) providing information on their Website “Network of Care”. She also noted the upcoming Project C.A.R.E. annual conference April 3 and the new RUOK computer program from (AIS) that will be installed February 20 at the Senior Center. She also distributed a Project C.A.R.E. location map of participants prepared by City staff. She also distributed a CDBG (Community Development Block Grant) Reporting Form and a HUD median income schedule. Project C.A.R.E. currently receives $6,000 in funding from CDBG. She advised that the majority of CDBG funds are directed toward Administration for HUD Housing Projects/Issues/staff. Recreation Superintendent Miller noted the plan of a presentation to City Council on a status report on Project C.A.R.E., however, was not sure of the date as yet. Chairperson Vance suggested that the Commission needed more information on various programs funded by City’s CDBG grant. 2 Recreation Superintendent Miller advised she would bring grant information to the February meeting. She further suggested that Chairperson Vance attend the future City Council CDBG hearings in support of Project C.A.R.E. B. Status Report on Senior Facilities at Oakcrest Park. Recreation Superintendent Miller reported on the recent C-Span Bus exhibit at the Center, as well as the Girl Scout quilting project, the new Spring Horseshoe Program at Oakcrest Park, reviewed attendance at the recent senior activities and noted that there are now seven volunteer drivers in the Driver Mileage Reimbursement Program. She further noted the additional handicap parking spaces (4) added near the Senior Center entrance, the recently painting parking lot “YIELD” signage and the North County Transit District bus service to the Center, on the hour th Monday thru Friday from 9:30 a.m. to 1:48 p.m. to begin January 19. Commissioner Hentz suggested that promotional materials on both NCTD service and the FAST program be made available at the Center. C. Update Report on Ad Hoc Sub-Committees (Outreach Information Program, Senior Housing Review, Transportation Review), and Representative Reports. Outreach Information – Vice Chairperson King advised that no official meeting was held this past month. Commissioner Harp reported that great progress had been made on the Senior Video and a rough-cut of the video would be viewed today. Transportation Review – Vice Chairperson King gave a brief report on the success of the Volunteer Driver Mileage Reimbursement Program. Recreation Superintendent Miller asked if any Commissioner had attended the recent SANDAG transportation meeting, and was advised that no Commissioner was able to attend. Senior Housing Review – Chairperson Vance advised his report to the Commission was near completion, and he was currently monitoring a noted increase in elder homeless. He further advised that the City of Oceanside was developing a senior housing site and noted the upcoming groundbreaking for Mercy Cantebria Homes (a 44 unit low income housing project) Commissioner Hentz asked for a low income housing contact for the Cantebria Housing Project. 3 Chairperson Vance advised interested parties should contact the Sisters of Mercy. He further noted that Carltas Company had donated property for the project and funding. City Council Contact Review – No report. New Senior Center Foundation Review – Commissioner Harp advised that the Foundation discussed Senior Center organization chart and recalled that two site committees were planned – one for nutrition and one for programming. He noted that currently the Senior Center has only established one site committee for nutrition. Recreation Superintendent Miller reviewed the background on the two site committees, as well as Center operations, and advised that originally the Program Committee was proposed to help the Senior Center Manager with Senior Center programming, however, with the organization and success of current and proposed programs, staff does not feel this Committee is necessary at this time. The development of this Program Committee is at the discretion of City staff based on need. She suggested that a representative from the Foundation meet with Senior Center Manager Christy Goodsell on a monthly basis to review funding assistance for program needs and to share progress of programs. Commissioner Hentz advised that the Center Manager was extremely busy, however, was definitely interested in senior reaction to the Center and services being provided. Recreation Superintendent Miller suggested the Senior Commission continue holding quarterly public Forum meetings at the Senior Center with staff and Commission members. She also suggested providing a suggestion box at the Senior Center. Commissioners agreed to continue the quarterly forums and suggested another one be held this Spring. Aging and Independence Services Review – Commissioners were unable to attend the recent A.I.S. meetings. Recreation Superintendent Miller advised that Commissioner Moldenhauer was gathering information on Medical services for the February Commission meeting. D. Evaluation on Holiday Parade Participation. Vice Chairperson King reported that those who participated (Chairperson Vance, Vice Chairperson King and Commissioner Blaylock) enjoyed the parade and he also complimented staff on a job well done. 4 8. NEW BUSINESS A. Discussion on 2003 Senior Fair. Recreation Superintendent Miller reviewed the staff report, reported the Fair will be held Thursday, May 22 at the Community & Senior Center, noted that the Senior Center Manager had requested the Senior Center Foundation provide funding for a shuttle service to accommodate off-site parking for the event. She requested that Commission members review the draft event flyer and provide input. She noted that the senior nutrition lunch promotion would be removed from the flyer as it is usually sold out prior to flyer distribution. She suggested providing a $2-3 box lunch for attendees not able to reserve for the regular lunch. She also requested input on holding a dance the day of the Fair or on the scheduled third Friday of the month and charging a fee. Commissioner Hentz suggested not charging a fee for the dance. A donation at door was discusssed. She also suggested distributing flyers at San Dieguito Academy. Vice Chairperson King suggested providing Spanish language flyers and posters. Chairperson Vance suggested that a Spanish speaking booth be provided at the Senior Fair. He also suggested distributing flyers to nursery growers. Recreation Superintendent Miller requested input on theme colors and exhibitor fees. IN CONSENSUS, THE COMMISSIONER AGREED ON RED, WHITE AND BLUE AS THE THEME COLORS AND RAISING THE COMMERCIAL VENDOR FEES TO $85. Recreation Superintendent Miller noted there were many concerns during the last Fair regarding the noise and the PA system, so she asked if the raffle might be held during the dance, rather than during the Fair. The Commissioners concurred with this idea. She also requested that a Commission member be appointed to meet with Special Events Coordinator Pam Miller to discuss further details of the Fair and report back to the Commission. Chairperson Vance appointed Vice Chairperson King to be Commission liaison with staff on the Senior Fair. B. Review of Senior Commission Appointments. Recreation Superintendent Miller reviewed the applicants who had applied for Commission vacancies, and noted that after their appointments, they would attend 5 the March meeting. She noted that Commissioners Moldenhauer and Small did not reapply. C. Discussion and Update on Countywide Senior Commission Meetings. Commissioners requested that this agenda item be heard at the February meeting. 9. COMMISSIONER’S CORNER/ANNOUNCEMENTS A. Commissioners Commissioners agreed – it was a great year (2002) and look forward to 2003. B. Staff Recreation Superintendent Miller noted the recent Parks & Recreation Commission tour of City parks and suggested that the Commission might enjoy having a park tour in the near future as one of their meetings. The Commission expressed interest in this tour. She also noted the upcoming Encinitas Follies, February 9. She noted the generous donation received by the Senior Center from the WD-40 Company. 10. ADJOURNMENT Chairperson Vance adjourned the meeting at 3:10 p.m. 6 1