2003-01-24
CITY OF ENCINITAS
SENIOR CITIZEN COMMISSION
MINUTES
Regular Meeting Date: January 24, 2003; 1:00 p.m.
1. CALL TO ORDER/ROLL CALL
Chairperson Vance called the meeting to order at 1:10 p.m.
Present: Chairperson Vance, Vice Chairperson King and Commissioners
Hentz, Small, and Harp.
Also
Present: Recreation Superintendent Miller and Administrative Secretary
Dakovich.
Absent: Commissioners Moldenhauer and Blaylock.
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
None.
4. CHANGES TO AGENDA
None.
5. CLOSING AND ADOPTION OF CONSENT CALENDAR
A. Approval of minutes for Regular Meeting November 15, 2002.
COMMISSIONER HARP MOVED, COMMISSIONER HENTZ SECONDED TO
APPROVE MINUTES OF REGULAR MEETING, NOVEMBER 15, 2002. MOTION
CARRIED 5-0.
6. PRESENTATION
A. Presentation on Sister City Committee.
Recreation Superintendent Miller introduced Management Analyst Chris Hazeltine,
staff liaison to the City’s Sister City, Hondo, Japan.
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Management Analyst Hazeltine reviewed the history of our Sister City Committee, its
goals and objectives and the various programs offered, including homestay,
student/firefighter/teacher exchange and the mayor’s delegation. He distributed a
Sister City brochure and asked if the Commission had any questions.
Vice Chairperson King asked location of Hondo.
Management Analyst Hazeltine advised Hondo was located on the coast of Kyushu,
Amakusa.
Commissioner Harp requested membership information.
Management Analyst Hazeltine referred Commissioner Harp to the brochure for
further information on membership.
The Commission thanked Management Analyst Hazeltine for his presentation.
7. OLD BUSINESS
A. Status Report on Project C.A.R.E.
Recreation Superintendent Miller referred the Commission to the staff report and
the November and December reports. She advised that the Project C.A.R.E.
marketing plan had begun with news articles in three newspapers, as well as
Meals on Wheels agreeing to distribute brochures, and Aging Independence
Services (AIS) providing information on their Website “Network of Care”. She
also noted the upcoming Project C.A.R.E. annual conference April 3 and the new
RUOK computer program from (AIS) that will be installed February 20 at the
Senior Center. She also distributed a Project C.A.R.E. location map of
participants prepared by City staff. She also distributed a CDBG (Community
Development Block Grant) Reporting Form and a HUD median income
schedule.
Project C.A.R.E. currently receives $6,000 in funding from CDBG. She advised
that the majority of CDBG funds are directed toward Administration for HUD
Housing Projects/Issues/staff.
Recreation Superintendent Miller noted the plan of a presentation to City Council
on a status report on Project C.A.R.E., however, was not sure of the date as yet.
Chairperson Vance suggested that the Commission needed more information on
various programs funded by City’s CDBG grant.
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Recreation Superintendent Miller advised she would bring grant information to
the February meeting. She further suggested that Chairperson Vance attend the
future City Council CDBG hearings in support of Project C.A.R.E.
B. Status Report on Senior Facilities at Oakcrest Park.
Recreation Superintendent Miller reported on the recent C-Span Bus exhibit at the
Center, as well as the Girl Scout quilting project, the new Spring Horseshoe
Program at Oakcrest Park, reviewed attendance at the recent senior activities and
noted that there are now seven volunteer drivers in the Driver Mileage
Reimbursement Program. She further noted the additional handicap parking spaces
(4) added near the Senior Center entrance, the recently painting parking lot “YIELD”
signage and the North County Transit District bus service to the Center, on the hour
th
Monday thru Friday from 9:30 a.m. to 1:48 p.m. to begin January 19.
Commissioner Hentz suggested that promotional materials on both NCTD service
and the FAST program be made available at the Center.
C. Update Report on Ad Hoc Sub-Committees (Outreach Information Program,
Senior Housing Review, Transportation Review), and Representative
Reports.
Outreach Information
– Vice Chairperson King advised that no official meeting
was held this past month. Commissioner Harp reported that great progress had
been made on the Senior Video and a rough-cut of the video would be viewed
today.
Transportation Review
– Vice Chairperson King gave a brief report on the success
of the Volunteer Driver Mileage Reimbursement Program.
Recreation Superintendent Miller asked if any Commissioner had attended the
recent SANDAG transportation meeting, and was advised that no Commissioner
was able to attend.
Senior Housing Review –
Chairperson Vance advised his report to the
Commission was near completion, and he was currently monitoring a noted increase
in elder homeless. He further advised that the City of Oceanside was developing a
senior housing site and noted the upcoming groundbreaking for Mercy Cantebria
Homes (a 44 unit low income housing project)
Commissioner Hentz asked for a low income housing contact for the Cantebria
Housing Project.
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Chairperson Vance advised interested parties should contact the Sisters of Mercy.
He further noted that Carltas Company had donated property for the project and
funding.
City Council Contact Review
– No report.
New Senior Center Foundation Review
– Commissioner Harp advised that the
Foundation discussed Senior Center organization chart and recalled that two site
committees were planned – one for nutrition and one for programming. He noted
that currently the Senior Center has only established one site committee for
nutrition.
Recreation Superintendent Miller reviewed the background on the two site
committees, as well as Center operations, and advised that originally the Program
Committee was proposed to help the Senior Center Manager with Senior Center
programming, however, with the organization and success of current and proposed
programs, staff does not feel this Committee is necessary at this time. The
development of this Program Committee is at the discretion of City staff based on
need.
She suggested that a representative from the Foundation meet with Senior Center
Manager Christy Goodsell on a monthly basis to review funding assistance for
program needs and to share progress of programs.
Commissioner Hentz advised that the Center Manager was extremely busy,
however, was definitely interested in senior reaction to the Center and services
being provided.
Recreation Superintendent Miller suggested the Senior Commission continue
holding quarterly public Forum meetings at the Senior Center with staff and
Commission members. She also suggested providing a suggestion box at the
Senior Center. Commissioners agreed to continue the quarterly forums and
suggested another one be held this Spring.
Aging and Independence Services Review –
Commissioners were unable to
attend the recent A.I.S. meetings. Recreation Superintendent Miller advised that
Commissioner Moldenhauer was gathering information on Medical services for the
February Commission meeting.
D. Evaluation on Holiday Parade Participation.
Vice Chairperson King reported that those who participated (Chairperson Vance,
Vice Chairperson King and Commissioner Blaylock) enjoyed the parade and he also
complimented staff on a job well done.
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8. NEW BUSINESS
A. Discussion on 2003 Senior Fair.
Recreation Superintendent Miller reviewed the staff report, reported the Fair will be
held Thursday, May 22 at the Community & Senior Center, noted that the Senior
Center Manager had requested the Senior Center Foundation provide funding for a
shuttle service to accommodate off-site parking for the event. She requested that
Commission members review the draft event flyer and provide input. She noted that
the senior nutrition lunch promotion would be removed from the flyer as it is usually
sold out prior to flyer distribution. She suggested providing a $2-3 box lunch for
attendees not able to reserve for the regular lunch. She also requested input on
holding a dance the day of the Fair or on the scheduled third Friday of the month
and charging a fee.
Commissioner Hentz suggested not charging a fee for the dance. A donation at
door was discusssed. She also suggested distributing flyers at San Dieguito
Academy.
Vice Chairperson King suggested providing Spanish language flyers and posters.
Chairperson Vance suggested that a Spanish speaking booth be provided at the
Senior Fair. He also suggested distributing flyers to nursery growers.
Recreation Superintendent Miller requested input on theme colors and exhibitor
fees.
IN CONSENSUS, THE COMMISSIONER AGREED ON RED, WHITE AND BLUE
AS THE THEME COLORS AND RAISING THE COMMERCIAL VENDOR FEES TO
$85.
Recreation Superintendent Miller noted there were many concerns during the last
Fair regarding the noise and the PA system, so she asked if the raffle might be held
during the dance, rather than during the Fair. The Commissioners concurred with
this idea. She also requested that a Commission member be appointed to meet with
Special Events Coordinator Pam Miller to discuss further details of the Fair and
report back to the Commission.
Chairperson Vance appointed Vice Chairperson King to be Commission liaison with
staff on the Senior Fair.
B. Review of Senior Commission Appointments.
Recreation Superintendent Miller reviewed the applicants who had applied for
Commission vacancies, and noted that after their appointments, they would attend
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the March meeting. She noted that Commissioners Moldenhauer and Small did not
reapply.
C. Discussion and Update on Countywide Senior Commission Meetings.
Commissioners requested that this agenda item be heard at the February meeting.
9. COMMISSIONER’S CORNER/ANNOUNCEMENTS
A. Commissioners
Commissioners agreed – it was a great year (2002) and look forward to 2003.
B. Staff
Recreation Superintendent Miller noted the recent Parks & Recreation Commission
tour of City parks and suggested that the Commission might enjoy having a park tour
in the near future as one of their meetings. The Commission expressed interest in
this tour. She also noted the upcoming Encinitas Follies, February 9. She noted the
generous donation received by the Senior Center from the WD-40 Company.
10. ADJOURNMENT
Chairperson Vance adjourned the meeting at 3:10 p.m.
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