2003-07-24
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CITY OF ENCINIT AS
ENCINIT AS RANCH GOLF AUTHORITY
MINUTES of REGULAR MEETING
Lilac Room, Civic Center
505 South Vulcan Avenue
THURSDAY, JULY 24,2003 at 3:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 3:00 p.m.
DIRECTORS PRESENT:
Edward Kaiser, Cindy Jacob, Phil Cotton, Kerry Miller and Peter
Cota-Robles, being all of the Directors.
ALSO PRESENT:
John White, Carltas Co.; John McNair and Rod Linville,
JC Resorts; Staff Leslie Browder and Nancy Sullivan;
and Board Secretary Pat Drew.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
None.
AGENDIZED BUSINESS ITEMS
1.
Approve Minutes of Regular Meetings of May 22,2003 and June 26.2003.
Director Cota-Robles moved approval of the May 22, 2003 minutes, seconded by
Chairman Kaiser. Approved 3-0-2 (Miller and Jacob)
Chairman Kaiser moved approval of the June 26, 2003 minutes, seconded by Director
Jacob. Approved 3-0-2 (Miller and Cotton)
2.
Review Summary of June 2003 Revenues and ExpenditureslFinancial Statement/update on
Capital Reserves. (Rod Linville/John McNair)
Mr. Linville reviewed the summary ofthe June financial statement, ending the fiscal year,
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Income for the month was $433,029 or 100% of a budget of $432,869; Expenditures were
$216,516 or 76% ofa budget of$285,427; Net Income was $215,489 or 147% ofa budget
of$146,409; Total rounds were 7,299 or 108% ofa budget of6,787,
Year to date Net Income was $1,623,775 or 119% of a budget of $1 ,363,398; Total Rounds
for the Year were 72,172 or 101 % ofa budget of7l,500.
Capital Reserves at June 30, 2003 were $104,080.34.
Mr. McNair distributed a copy of the Proposed Capital Expense for fiscal 2003-2004
totaling $208,000. Projected Capital Reserves at June 30, 2004 are $240,280 with a Total
Capital Expense vs. Account Variance of$32,280.
Mr. McNair suggested that the Board meet at the Golf Course Club House next month so as
to review some of the capital improvements being discussed.
3.
Report on Tree Enhancement! /Markers
(Subcommittee)
Director Cotton said he had talked to Mark Warren and they would like to move forward
with new landscaping between holes two and four to replace the Brome Grass, The cost is
covered in the budget. The other area they are looking at is from Leucadia Boulevard to
Clubhouse Drive, Just inside the rail fencing at the entrance there is what looks like a weed
patch. They propose killing that off and putting some fine fescue in and some pockets of
color.
4.
Update on Restrooms,
(John McNair)
Mr. McNair said he is disappointed with the pace of the work but feels it will be completed
by next month,
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Update on Cell Towers.
(John McNair)
Mr. McNair said he had talked to Nextel and they are still interested. They tried the site
next to the maintenance facility but did not like it. He will keep working with them and
bring back to the next meeting.
6.
Incidents and Accidents.
(Rod Linville)
Mr. Linville reported that a couple of the home owners who live to the south of hole 14 tee
box area have called the Sheriffs in the evening because teenagers are sliding down the
slope on 14 on cardboard boxes, Of course, by the time the Sheriffs get there everyone has
gone and they haven't caught anyone. Fortunately they haven't damaged anything but
apparently the homeowners don't like the noise.
Mr, McNair said they had had complaints about the noise from the lawn mowers early in
the morning (before 7 o'clock), He said that he believes it is time that they begin looking at
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converting to electric equipment, such as greens mowers, sand trap rakers, utility vehicles
for morning set-up and tee mowers. No one makes electric fairway and rough mowers yet.
The Board agreed they should go with the additional electric equipment.
7.
Potential Course Enhancements.
Director Cota-Robles reported that the cart crossing on Paseo de Las Flores has been
delayed due to staff concentrating on the Safe Route to Schools project. He hopes to have
something to report at the next meeting.
Mr, McNair suggested they might want to consider installing Botts Stops to alert the
motorists, Director Cota-Robles said they could try them but in the past they have had
complaints about the noise.
8.
Discussion/Direction Concerning Course Operations, Conditions Needing Change.
Mr, Linville said he had had a Mom call about the Junior Golf Program saying the course
was not junior fiiendly because they charge the juniors a certain rate. He said that before he
called her back he did a survey around the area, including Torrey Pines, A viara, La Costa
and Oceanside Municipal Golf Course. The survey showed that Encinitas Ranch has by far
the best junior golf program, although Torrey Pines is the cheapest but they are limited to 2
or 2:30 in the afternoon and Oceanside to noon. At Encinitas the juniors pay $15 weekdays
and they can go out any time and $20 on weekends and holidays after 1 :00 p,m. He called
the Mom back and gave her the results of the survey and she seemed satisfied.
Mr. McNair said he wouId like a little clarification from the Board members about his
communications to the Board. Whether he is giving too much information, not enough or
just right, and how involved the Board wants to be,
Director Cota-Robles said he is very comfortable with the level of communication,
Director Jacob said she feels they are doing a great job, and Chairman Kaiser said they don't
want to micro-manage. Director Miller said that as a Board member he feels his primary
responsibility is a fiduciary responsibility, He feels he is getting all the information he
needs and that Mr. McNair is politically astute as it relates to the City and the community
and he has done a good job of bringing those things to the Board.
Directors and/or Manager Reports
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but only to
clarify what the speaker is reporting.]
Next Meeting - Thursday, August 28, 2003 at 3:00 p.m.
Since a couple of the Directors have a conflict with this date it was agreed to combine the
August and September dates and have the next meeting on Thursday, September 4 at 3 :00
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p.m. at the Golf Course Club House preceded by a short round of golf at 12:30 p.m.
including a tour of the site to review capital improvements.
11.
Adjournment
Chairman Kaiser adjourned the meeting at 4:00 p,m,
Respectfully submitted,
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Patricia Drew, Recording Secretary
Edward O. Kaiser, Chairman of the Board
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