2002-08-22
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CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Lilac Room, Civic Center
505 South Vulcan Avenue
THURSDAY. AUGUST 22, 2002 at 3:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 3:06 p.m.
DIRECTORS PRESENT:
Edward Kaiser, Peter Cota-Robles and Phil Cotton.
Director Miller arrived at 3:10p.m.
DIRECTOR ABSENT: Cindy Jacob.
ALSO PRESENT:
John White, Carltas Co.; John McNair, Rod Linville and Mark
Warren, JC Resorts; Bill Carli and President Greg Lawlor of the
Encinitas Ranch Men's Club; Staff members Leslie Suelter and
Nancy Sullivan; Pat Drew, Recording Secretary
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
None.
AGENDIZED BUSINESS ITEMS
1.
Approve Minutes of Special Meetings of August 1, 2002.
Director Cotton moved approval of the minutes of both special meetings
on August 1, 2002, seconded by Director Peter Cota Robles.
Approved 3-2 (Jacob and Miller)
Director Miller joined the meeting at 3:10 p.m.
2.
Encinitas Ranch Men's Club - "Paul Ecke Jr. Memorial"
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Greg Lawlor and Bill Carli, representing the Encinitas Ranch Men's Club, stated that
the Men's Club would like to do something tasteful in recognition of the many
contributions to the community and golf course by the late Paul Ecke, 1r. They
suggested a memorial plaque placed at the 16th hole or at the top of the hill and
naming the hole "the Paul Ecke, Jr. hole." The Men's Club has budgeted $500
towards the memorial but feel it would probably take about $2500 for a suitable
memorial. Chairman Kaiser said that he felt the Board would be in favor of doing
something along the lines of what was being suggested and requested the Men's
Club to prepare a formal proposal keeping the budget around $2500. He also felt
the Women's Golf Club should be asked if they wished to participate as well. It
was agreed to put the issue on the agenda for the next Board meeting.
The Men's Club gentlemen left the meeting.
3.
Review Summary of July, 2002 Revenues and ExpenditureslFinancial Statement.
(Rod Linville)
Mr. Linville said the Golf Course had had a great month in July, the first month of
the new fiscal year, probably the biggest and best since the Course opened,
certainly as far as revenue was concerned.
Revenues were $503,596 or 103% of a budget of $490,038; Expenditures were
$283,525 or 97% of a budget of $292,830; Net Income was $219,038 or 1 ]2% of
a budget of$196,175; Total Rounds were 8,]97 or 107% ofa budget of7,660.
4.
Update on Capital Reserve Fund.
(John McNair)
Mr. McNair said that at the last Board meeting he was asked to come back with a
Projected Capital Expenditure list for the next twenty years. He reviewed the list
for the Board members.
It was agreed that the item for replacing bunker sand should be expensed.
Director Cotton said that in his review of the list a number of the items were capital
improvements and a number were maintenance. Mr. McNair agreed to come back
next month with the list broken down into capital improvements and deferred
maintenance, and come back to the Board within two months on the plan for the
potable water project to irrigate the greens.
5.
Projected Capital Expenditures for 2003-2009.
(John McNair)
Reviewed under item 4 above.
6.
Course Fencing at Holes 2, 3 and 4.
(John McNair)
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Mr. Warren reviewed the map of the proposed fencing at holes 2, 3 and 4, and
indicated that the area that the Board was concerned about does have fencing.
Mr. McNair said that his concern at hole 2 was with lots 56, 57, 58 and 59 since
the fencing is at 4 feet and he felt there was a potential for golf balls going over
the fence in this area.
Director Cotton pointed out that language in the HomeOwners CC&R's include
hazards of golf balls from the golf course, foul language from players, etc. John
White reminded the Board that fence was not constructed to protect the homes
but to protect people walking on the trail. Chairman Kaiser requested a copy of the
CC&R's for review at the next meeting.
Mr. McNair said they have a policy at their other courses of not paying for broken
windows, etc. and refer residents to their CC&R's and homeowners insurance.
Directors Miller and Cota-Robles said they were concerned about the possible
hazard of golf carts crossing on Paseo de las Flores. Directors Cotton and Cota-
Robles are to work with John McNair on the crossing problem.
7.
Golf School.
(John McNair)
Director Cotton advised that following the last Board meeting he had met with the
City's Community Development Director, Patrick Murphy. He said that for now the
golf school is in operation and nothing is being done relative to design review.
They reviewed the design review for the golf course itself and Mr. Murphy
concluded that it doesn't give much latitude. He has come up with some language
that he has put in a trailer to the design review for the restrooms, which would, if
approved, allow ERGA to have the flexibility to put up and use temporary facilities
on the golf course if they were 200 ft. from a residence or from a major artery and
they had a footprint of maybe 500-600 sq.ft. If this is approved ERGA can then
submit the golf school application. Instead of going to the Planning Commission it
will be an administrative hearing conducted by staff. They will have the authority
to approve temporary facilities on the golf course if the criteria are met. Director
Cotton is pretty optimistic that it will get approved.
Director Miller asked if this amendment would help with the issue on the
clubhouse. Director Cotton said that the amendment also has language that will
allow modifications to the facilities, e.g. 500 sq. ft. for an add-on to the clubhouse.
This would go for staff approval, not Planning Commission approval. On the issue
of going back for the temporary cart barn/clubhouse there were five years to go
back to it. Mr. Cotton said that what they are going to do is to just go in with a
letter request. Patrick Murphy would present it to the Planning Commission and
advise them that ERGA is not ready to do this based on budget and planning, and
they will be coming back to the City.
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8.
Cell Towers Update.
(John McNair)
Mr. McNair said that Cingular did their dry test at the spot and it did not work for
them.
9.
Restrooms Update.
(John McNair/John Nabors)
Mr. McNair advised that they would be operational in 2-4 months.
10.
Hole No. 14 Tee Box Survey
(John McNair)
Rod Linville reviewed the issue for new Director Cota-Robles and passed out a
report of the survey they had conducted this year showing a comparison with the
survey done in 1999. He said that when the golf course first opened up golf balls
were being hit over onto the No. 15 green area because of the prevailing wind and
that a majority of golfers are "slicers." Their balls were landing on the 15th green
area with the risk of potential injuries. The Board looked at a number of options
and decided to do some renovations at hole 14: i.e. to change the locations of the
blue and white tees, to do some additional mounding and to put in some screening
trees. As a result of this the current survey shows the percentage of players
hitting near or on the 15th green is down from 5.35% in 1999 to 1.73% currently.
Mark Warren said that these renovations and improvements were phase I of the
project. Before he looks at Phase II he asked the Board if they still wanted to have
chaparral on the slope at hole 14. Directors agreed that it looks pretty good as it
is right now.
11.
Incidents and Accidents.
(Rod Linville)
Mr. Linville gave an update on a problem that existed about a year and a half ago
when they had a young junior golfer who had an altercation on the course and was
subsequently banned from the course for three months. There was some potential
litigation from the family because of doing that. He advised that they had not seen
the young man in nine or ten months. But, for the past two or three months he
has been out playing on a regular basis and has been a "perfect gentleman." He
has matured in the past few months.
Potential Course Enhancements.
See Item 1 O.
DiscussionlDirection Concerning Course Operations, Conditions Needing Change.
Rod Linville advised that they have been asked by the PGA to be a qualifying host
site again for the San Diego Buick Open, on the Monday (February 10) prior to the
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Buick Open. He has accepted on behalf of the ERGA Board. This will be the third
year. The El Camino County Club is the other host/qualifying site. They have also
done it for the past two or three years.
14.
Directors Reports
[For reported topics not described on this agenda, State law prohibits
Board discussion, responses, and action. A Boardmember may ask
questions, but only to clarify what the speaker is reporting.]
Chairman Kaiser said that on behalf of the Board he wanted to thank Leslie Suelter
for all the assistance she has given to the Board. John McNair also thanked her
for all the help she had given them during the refinancing discussions.
Director Miller wished Ms. Suelter good luck in her new position at the City of
Coronado.
15.
Next Meeting - Thursday, September 26.2002 at 3:00 p.m.
Chairman Kaiser said that this needed to be changed because neither he nor
Director Miller was going to be in town at that time. Changed to Thursday,
October 10, 2002 at 3:00 p.m. This will be a combined meeting for the months
of September and October.
16.
Adjournment
Chairman Kaiser adjourned the meeting at 4:20 p.m.
Respectfully submitted,
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Patricia Drew, Recording Secretary
Edward O. Kaiser, Chairman of the Board
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