2002-11-21
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CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF SPECIAL MEETING
Lilac Room, Civic Center
505 South Vulcan Avenue
THURSDAY, NOVEMBER 21, 2002 at 3 :00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 3:10 p.m.
Directors Present:
Edward Kaiser, Cindy Jacob, Phil Cotton, Peter Cota-Robles and
Kerry Miller being all of the Directors.
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Also Present:
John McNair, Rod Linville and Mark Warren, JC Resorts; Staff
members Paul Bussey and Recording Secretary Pat Drew.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes
for oral communication.]
None
AGENDIZED BUSINESS ITEMS
1.
Approve Minutes of Special Meeting of October 10, 2002.
Director Cotton moved approval of the minutes of October 10, 2002 meeting,
seconded by Director Jacobs. Approved 4-1-0 (Miller absent at 10/10/02
meeting)
2.
Encinitas Ranch Men's Club - Proposal for "Paul Ecke 1r. Memorial"
Held over to next month's meeting.
3.
Review Summary of September and October, 2002 Revenues and
Expenditures/Financial StatementlUpdate on Capital Reserve Fund.
(Rod Linville/John McNair)
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Mr. Linville reviewed the summaries of the financial statements.
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For the month of September, 2002 revenues were $367.507 compared to a budget
of$364,767 or 101 % of budget; expenditures were $256,579 compared to a
budget of$265,009 or 97% of budget; net Income was $110,928 compared to a
budget of$98,725 or 112% of budget; Total rounds were 5,476 compared to a
budget of 5,504 or 99% of budget. Year to date Net Income is $549,507
compared to a budget of $464,666 or 118% of budget. Total rounds are 2],373
compared to a budget of20,4l4 or 105% of budget.
For the month of October revenues were $308,674 compared to a budget of
$344,936 or 89% of budget; expenditures were $266,272 compared to a budget
of$282,225 or 94% of budget; net income was $42,198 compared to a budget of
$61,677 or 68% of budget. Year to date net income is $591,705 compared to a
budget of$526,343 or 112% of budget; total round are 26,259 compared to a
budget of25,604 or 103% of budget.
Mr. McNair reported that capital reserves for month of October are at
$123,435.40. He said he had talked to John Nabors who advised that everything
had been paid except for a few minor charges.
4.
Update on Water/Irrigation.
(John McNair/Mark Warren)
Mr. Warren said that in order for him to get more information the item would
need to be moved to next month's agenda. He discussed the need for a booster
pump station. He hopes to have an update for the next meeting.
5.
Tree Enhancement.
(Mark Warren)
Mr. Warren said he had a specialist visit the golf course and give a proposal
regarding trees currently on the golf course, plus some options for getting the
trees to perform better. He reviewed the list of trees that had been prepared
with some options for selecting additional trees which would give better
performance with the course's soil and water conditions.
Mr. McNair said that he thinks it would be beneficial to have more trees on the
course but does the Board want big trees alongside the fairways?
Mark Warren said he felt there were two separate issues involved: 1) trees at the
150 yards markers, and 2) increasing the number of trees on the golf course. He
said he was only speaking to the addition of trees and taking care of the trees
already on the course. There needs to be additional discussion as to what the
Board wishes to do about the 150 markers. He said that in driving the course he
had observed various obstacles to locating trees at the 150 yards markers and
suggested that maybe a subcommittee should be appointed to specifically look at
each hole to see if there is a generic plan that he could go with or if the Board
wants to modify it hole by hole.
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Director Cotton said that concerning the 150 marker he felt that it would not be
advisable to go with a single specimen tree for every 150 marker. He believes it
should be hole specific in accordance with what the landscape looks like and
what does and does not work. He said that as far as having more trees on the
golf course he feels that the value of the course goes up with some specimen
type trees on it which is one of the things it lacks now. He would suggest going
through the whole course and preparing a plan to determine what fits and what
doesn't fit and come up with a draft plan to plant a number of trees each year.
There was unanimous agreement that more trees are needed on the golf course
but with limitations to not overcrowd the course. Director Kaiser liked the idea of
a plan to plant a few trees each year.
Director Cotton recommended that a subcommittee go out to look at options
on the course markers and come back with options relative to plants. At the
same time look at potential locations for specimen trees that are going to add to
the course yet not detract from the current openness and play of the course,
and get an arborist to evaluate the golf course trees. Director Miller agreed with
this recommendation.
Director Miller left the meeting.
Mr. Warren said that his concern was about putting trees along the path at holes
two, three and four to protect the homes and pedestrian trail. Now would be the
time to add them before the homes are built.
Director Cotton moved that a subcommittee be formed to look at the
markers and any specimen trees, seconded by Director Kaiser. Approved 4-
0-1 (Miller absent).
Director Cotton agreed to chair the committee with Director Cota-Robles and
Mark Warren.
Chairman Kaiser asked the committee to meet at least once before the next
meeting to address tree planting and markers.
6.
Update on Restrooms Status.
(John McNair)
Mr. McNair advised that John Nabors reported that he expects construction to
begin in February or March. He expects to have more specific information to
offer the Board at the next meeting.
Director Miller returned to the meeting.
7.
Update on Cell Towers.
(John McNair)
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Mr. McNair reported that Cingular had been back to him again. They asked
about the possibility of putting a tower at the entrance and are willing to pay
$3500 per month. Following discussion relative to the location options the
Board directed Mr. McNair to continue his discussions with Cingular.
8.
Incidents and Accidents.
(Rod Linvi lie)
Mr. Linville reported that he had another incident where two golfers got into a
fight on the putting green behind the pro shop. He had to call the Sheriffs but
neither party wanted to press charges against the other. They were first time
offenders so no action was taken other than keeping information on file.
Again, on Halloween evening there were two vandalized greens - holes #1 and
hole #18 had been driven on by a vehicle and tore up the greens. The security
guard saw the vehicle, a white pickup truck, but was unable to get a vehicle
license number.
On Sunday at 1 :30 in the afternoon, a drunk driver traveling westbound on
Leucadia Boulevard presumably fell asleep at the wheel, crossed over the median
into the eastbound traffic and through a split rail fence and rolled his car down
onto #9 tee. Fortunately, no one was on the tee.
Also, the security guard did catch some kids throwing water balloons down off
the Leucadia bridge at vehicles as they passed by. They called the Sheriffs who
called the parents to come and get them.
Potential Course Enhancements.
Mr. Warren said he would like to ask permission to strip some sod and actually
put a DG (decomposed granite) path in front of the green at hole #9,
approximately 30 yards from the green, so that he can do traffic control to that
path and out to the cart path in order to keep the grass growing in that area. The
DG will not affect the ball bouncing onto the green; it will be a softer cushion and
also becomes more temporary if he can ever do something better. This would be
his immediate solution to the problem of a very unsightly situation and make it
better.
Discussion/Direction Concerning Course Operations, Conditions Needing
Change.
None.
Directors and/or Manager Reports
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but only
to clarify what the speaker is reporting.]
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Director Cota-Robles reported that he and his subcommittee did develop a more
elaborate drawing for their recommendation on the crossing at Los Flores in order
to get some informal bids. Once they get a few proposals they will run them by
John McNair in order to set up a cost share to get it installed. He hopes to get
construction under way sometime within the next month depending on the
contractor's schedule.
Mr. McNair told the Board that JC Resorts wants to have their annual Christmas
party at the golf course club house following the December 19 meeting.
Invitations will be going out shortly.
12.
Next Meeting - Thursday, December 19,2002 at 3:00 p.m.
13.
Adjournment
Chairman Kaiser adjourned the meeting at 4:45 p.m.
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Respectfully submitted,
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Patricia Drew, Recording Secretary
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Edward O. Kaiser, Chairman of the Board
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