2003-05-22
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CITY OF ENCINIT AS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
lilac Room, Civic Center
505 South Vulcan Avenue
THURSDAY, MAY 22, 2003 at 3:00 p.m.
CALL TO ORDER ROLL CALL
Chairman Kaiser called the meeting to order at 3:15 p.m.
Directors Present:
Edward Kaiser, Cindy Jacob and Peter Cota-Robles.
Directors Absent:
Kerry Miller and Phil Cotton.
Also Present:
John White, Carltas Co.; John McNair, Rod Linville and Mark
Warren, JC Resorts; Staff Paul Bussey and Nancy Sullivan;
and Recording Secretary Pat Drew.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15
minutes for oral communication.]
None.
AGENDIZED BUSINESS ITEMS
1.
Approve Minutes of Special Meeting of April 15, 2003.
Director Cota-Robles moved approval of the minutes of the April 15, 2003 Board
meeting seconded by Director Jacob. Approved 3-0-2 (Miller and Cotton)
2.
Review Summary of April, 2003 Revenues and Expenditures/Financial Statement;
Update on Capital Reserve Fund. (Rod Linville/John McNair
Mr. Linville reviewed the April financial statement.
Revenues for the month were $383,935 or 94% of a budget of $409,386;
Expenditures were $227,497 or 87% of a budget of $262,587; Net income was
$155,828 or 107% of a budget of $145,765; Total rounds were 6,191 or 100%
of a budget of 6,203.
Year to date Net Income was $1,215,480 or 113% of a budget of $1,079,808.
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Total rounds were 58,119 or 100% of a budget of 58,288.
Mr. McNair reported that the Capital Reserve Fund for FlY 2002-2003 shows a
total Capital Expense of $127,770 with projected Capital Reserves at June 30,
2003 of $153,871 and a Total Capital Expense vs. Account Variance of $26,101.
Mr. McNair reviewed the list of projected Capital Expenses for F/Y 2003-2004
totaling $160,500. With a balance of $26,101 at July 1, 2003 and budgeted
Capital Reserve Additions of 3.0%, or $136,200, and a Projected Capital Reserve
balance at June 30, 2004 of $162,301, there is a projected Total Capital Expense
vs. Account Variance of $1801.
Mr. McNair said that they will not have the money to do a necessary storage
addition to the Pro Shop Room. They are capped out for storage space and will
eventually need to think about it long-term. If they can get some good storage
space attached to the building they'll be in good shape. Mr. Linville advised that
what they currently have is a metal cargo container box in the back of the
building which is starting to rust through and which eventually they want to
replace with a permanent room addition. When the City Planning Commission
approved the restrooms they said that they could go up to 150-sq.ft. without
their approval, although they did want to be informed that the Golf Course was
proposing some type of building. Chairman Kaiser told them that JC Resorts
should keep talking about this amongst themselves, to determine the actual
requirement, and then bring back to the agenda for discussion.
3.
Final Budget for FY 2003/2004.
(Rod linville/John McNair)
The final Budget for F/Y 2003-2004 was approved as presented. Before CFD
bonds the cash flow is $443,324. The Capital Reserve fund was taken to 3%,
there is a $3 green fee increase, a range increase and the Operating account
was not replenished with $240,000, which gets the budget within about $30,000
of paying the CFD bonds. If they better the budget they should definitely be in a
position to pay the CFD bonds.
4.
Report on Tree Enhancement/Markers
(Subcommittee)
Mr. Warren reported that the trees on holes two and four have been planted, all
of the 150-yard markers have been installed and everything is looking good.
The Committee will be getting together soon to determine the next move.
Update on Restrooms.
(John McNair)
Mr. McNair reported that the goal is to have the project completed by July 1st.
He said the original bid for the installation from AC was $39,900 but they were
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not able to be bonded so JC Resorts had to go with Nashco. Inc. whose bid was
$48,354.
Director Cota-Robles asked how long they will need to close the road for
installation of the restroom at hole 14 and was told at the most two days.
It was agreed that the Board would discuss the closing/security of the restrooms
at the next meeting.
6.
Update on Cell Towers
(John McNair)
Mr. McNair reported that contracts with both Sprint and Cellular have been
signed. Each contract is for $2500 per month with a 4% increase or c.p.i,
whichever is greater, for a five-year contract and three five-year renewal options
for a full term of twenty years, commencing once they acquire the permit from
the City. Total value is $720,366. They will now begin the City permit process.
7.
Incidents and Accidents.
(Rod Linville)
Mr. Linville advised that they had some young teenagers, two about 12 years old
and two about 14 or 15, who took two of the carts from right outside the Pro
shop. Staff chased them down but they eluded them and went out to hole 14
across the bridge where Mr. Linville caught up with them at the bottom of the
bridge. He took their names and phones numbers, read the riot act and called
their parents. He let them go with a warning that in future he would call the
Sheriff and let them handle it since it was basically a shop lifting charge. They
have not been seen since the incident.
However, there is still a problem with teenagers (7) taking carts from the Ecke
Ranch greenhouses and driving on the golf course.
8.
Potential Course Enhancements.
Chairman Kaiser said that at some time he wants to discuss having a phone at
hole eight for players to order lunch from the golf course.
Discussion/Direction Concerning Course Operations, Conditions Needing Change.
Mr. Linville said he had received a letter from La Costa Glen in Carlsbad, which is
a senior center adjoining the golf course, requesting to be included as Encinitas
residents for residential rates. It was agreed the request should be declined.
Mr. Linville showed the Board the Paul Ecke Jr. plaque and said that it would be
mounted on a black pedestal and landscaped and ready for the Chamber of
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Commerce's tournament on June 27.
10.
Directors'Reports
[For reported topics not described on this agenda, State law prohibits
Board discussion, responses, and action. A Boardmember may ask
questions, but only to clarify what the speaker is reporting.]
Chairman Kaiser handed out invitations for the Encinitas Chamber of Commerce's
golf tournament, which will be sponsored by EDCO; he will include the dedication
of the new plaque honoring Paul Ecke, Jr. at that time.
Director Cota-Robles reported that Barratt would be starting grading on the
custom lots probably in the next week or two. He has not signed off on the
Letter of Permission yet because he's waiting to hear back from ERGA's attorney
to be sure there is no complication with the Golf Course Authority giving
permission and any impact on the bonding. He doesn't believe there is but is
checking to be sure that there is no issue.
11.
Next Meeting: Thursday, June 26, 2003 at 3:00 p.m.
12.
Adjournment
Chairman Kaiser adjourned the meeting at 4:10 p.m.
Respectfully submitted,
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Patricia Drew, Recording Secretary
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Edward O. Kaiser, Chairman of the Board
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