2003-09-04
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CITY OF EN CINIT AS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF SPECIAL MEETING
Encinitas Ranch Golf Course Club House
Quail Gardens Drive
THURSDAY, SEPTEMBER 4,2003 AT 3:00 P.M.
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 3: 15 p.m.
DIRECTORS PRESENT:
Edward Kaiser, Cindy Jacob, Peter Cota-Robles, Phil Cotton, Kerry
Miller, being all of the Directors,
ALSO PRESENT:
John White, Carltas Co.; John McNair, Rod Linville, Mark Warren,
JC Resorts; staff Leslie Browder and Nancy Sullivan; and Board
Secretary Pat Drew.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
None.
AGENDIZED BUSINESS ITEMS
1.
Approve Minutes ofRegllJar Meeting July 24,2003.
Director Cotton moved approval of the Minutes of the meeting of July 24, 2003
seconded by Director Kaiser. Approved 5-0
2.
Review Summary of July, 2003 Revenues and Expenditures/Financial Statement/update on
Capital Reserves, (Rod Linville/John McNair)
Rod Linville reviewed the July financial statement.
Revenues for the month of July were $495,052 compared to a budget of $519,013, or 95%
of budget; Expenditures were $268,818 compared to a budget of $291 ,948 or 92% of
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budget; Net Income was $226,234 compared to a budget of $226,032 or 100% of budget,
and total rounds were 7,891 compared to a budget of7,868 or 100% of budget.
Year to date Net Income was S226,234 or 100% of a budget of S226,032; Total rounds for
the year were 7,891 or 100% 0 f a budget 0 f7 ,868,
Mr. Linville advised that he had just raised the range fees as of September 1, Chairman
Kaiser asked if there had been any feed back on the range fee increases and was advised that
there had been virtually no complaints.
Mr. McNair reviewed the Capital Expense report for 2003-2004 line by line, in
consideration of actually being on site and able to review proposed capital improvements
following the meeting,
Total Capital Expense estimate for yr. 2003-2004 is $175,000. Projected Capital Reserves
at June 30, 2004 are $191,227 with a total Capital Expense vs. Account Variance of
$16,227. Operational/Course Improvements are projected at $24,000,
Mr. McNair said that the Board had discussed doing an addition to the clubhouse and felt
the consensus was that this would be the clubhouse for the foreseeable future, Originally
they had talked about four storage units in the back of the clubhouse. However, as they
continued to look at the issue they had some other thoughts. He reviewed a proposed plan
and blueprint for the Board, The grill, snack bar and patio would be extended to the back
fence, the current snack bar area would be closed in and convetied to storage and office
space and the patio would be the new snack bar.
Chairman Kaiser and Director Cotton asked Mr. McNair to come back to the next meeting
with some options of potential design and improvement costs.
Director Cota-Robles pointed out that the water tank and windmill out by the restrooms are
looking more and more weathered and need some sprucing up maintenance, Is this
something that should be preserved as historical features of the golf course? If so they
should be included in the next capital improvement budget for some sprucing up,
Chairman Kaiser said they would take a look at the water tower and windmill following the
meeting.
3.
Report on Tree Enhancement/ !Markers
(Subcommittee)
Mark Warren said that in conjunction with over-seeding, the intention is to coincide with
what Director Cotton brought to last month's meeting in connection with doing hydro-
seeding in areas of holes two and four, Also the new landscape put in by Cole Brothers to
the existing golf cart path, and Leucadia Boulevard to Club House Drive along holes 10 and
11.
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6.
Update on Restrooms,
(John McNair)
Mr. McNair reported that they are about $15,000 away from being completed. They are
pouring the slabs for the turnouts, and need a privacy fence outside the restrooms and
irrigation and landscaping installed. Director Cotton recommended that Mr. McNair get
with the City's planner (Diane Langager) to sign off on the project when completed,
Update on Cell Towers.
(John McNair)
Mr. McNair said that Sprint is moving forward and Nextel still has interest. He is working
with them.
Incidents and Accidents.
(Rod Linville)
Mr. Linville reported that two more vehicles on Leucadia Boulevard were struck - a
windshield cracked and the side of a car with a big ding in it. Hit from the #9 tee box area,
No players admitted to the strikes, May want to look at some additional trees along the left
side of number nine in the zone where tee shots go out.
Also received a letter from a gentleman who lives on Swallowtail Court, which is at the far
end of the golf course below the 15 tee box. He wrote that his pickup truck was hit from a
shot from the golf course from the tee box area which goes down to the housing area, He
said that has happened twice now, He suggested that trees and bushes be added to the area,
Mark Warren suggested that a sign be put up at the tee box with the wording about ejecting
people from the golf course who hit shots down into the housing area,
In addition, they had a pickup truck stolen from the parking lot and one other unsuccessful
break-in.
Chairman Kaiser asked the Landscaping Committee to look at number nine tee box to see if
anything could be done with trees along Leucadia Boulevard.
7.
Potential Course Enhancements.
Nothing to discuss,
8.
Discussion/Direction Concerning Course Operations, Conditions Needing Change.
Nothing to discuss.
9.
Directors and/or Manager Reports
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but only to
clarify what the speaker is reporting.]
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10.
Nothing to report,
Next Meeting - Thursday, October 23,2003 at 3:00 p.m,
Since a couple of members will be out of town on the 23rd, the Secretary was asked to poll
the Board members for a convenient date.
11.
Adjournment
Chairman Kaiser adjourned the meeting at 4:05 p,m,
Respectfully submitted,
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Patricia Drew, Board Secretary
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Edward 0, Kaiser, Chairman
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