2004-01-22
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CITY OF EN CINIT AS
EN CINIT AS RANCH GOLF A UTH 0 RITY
MINUTES OF REGULAR MEETING
Lilac Room, Civic Center
505 South Vulcan Avenue
THURSDAY. JANUARY 22,2004 at 3:00 p.m.
CALL TO ORDER/ROLL CALL
Chainnan Kaiser called the meeting to order at 3:10 p.m. following the Annual Meeting ofERGC.
DIRECTORS PRESENT:
Edward Kaiser, Cindy Jacob, Kerry Miller, Peter Cota-Robles and
Phil Cotton, being all of the directors.
ALSO PRESENT:
John White, Carltas Co.; John McNair, Rod Linville and Mark
Warren, JC Resorts; City Staff members Jay Lembach, Leslie
Browder and Nancy Sullivan; Pat Drew, Board Secretary.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
Jay Lembach reported that the CFD #1 bonds were sold last week for a savings of $5.3 million or
average annual savings of $420,000. ERGA may expect a savings of $60-65,000 a year as a result
of the refimding.
Relative to the renegotiation of the ERGA bonds, Mr. Lembach reported that Alliance had got back
to them in the last ten days saying they are interested but requested a better offer.
AGENDIZED BUSINESS ITEMS
1.
Approve Minutes of Special Meeting of December 11,2003.
Director Miller moved that the minutes be approved, seconded by Director Kaiser.
Approved 3-0-2 (Cotton and Jacob were absent from meeting)
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2.
NEV's on the Golf Course.
(Chainnan Kaiser)
Mr. Linville said that from the viewpoint of JC Resorts as the operators of the golf course,
they would recommend not allowing personal electrical vehicles (NEV's) on the golf course
for a number of reasons. He personally doesn't want to be responsible for approving one
type of vehicle but denying another person's vehicle, inspecting for safety reasons, turf
damage because of the weight of them and the size and width of the tires, the state of the
vehicle (set in a low speed mode), and liability insurance. There's no benefit to the Golf
Course to allow such vehicles.
Director Cotton said he totally agrees that trying to regulate would be unbelievable. He
can't support allowing personal vehicles on the golf course. Directors Jacob, Miller and
Cota-Robles said they also agreed.
Director Cotton moved that no private golf carts be permitted on the golf course,
seconded by Director Cota-Robles. Approved 5-0.
3.
Review Summary of December 2003
Statement/update on Capital Reserves.
Revenues
and ExpenditureslFinancial
(Rod Linville/John McNair)
Rod Linville reviewed the December 2003 financial statement summary.
Total revenues for the month were $322,430 compared to a budget of $314,367 or 103% of
budget; Expenditures were $223,797 compared to a budget of $246,705 or 91 % of budget;
Net income for the month was $98,646 compared to a budget of $66,628 or 148% of
budget; Total rounds were 4,798 compared to a budget of 4,867 or 99% of budget.
Year to date Net Income was $783,608 compared to a budget of $672,327 or 117% of
budget; Total Rounds were 35,324 compared to a budget of35,259 or 100% of budget.
Mr. McNair distributed an update of the Capital ExpenselReserves. Total capital expenses
were $138,500 with a projected capital reserve at June 30, 2004 of $141,681 and a Total
Capital Expense vs. Account Variance of$3,181.
Report on Tree Enhancement/ !Markers
(Subcommittee)
Mark Warren reported that they have made a little progress on holes #9, #2 and #4 but were
held up by the recent rains. He will get together with Bob Dobeck (of JCResorts), Phil
Cotton and Peter Cota-Robles to prioritize the remaining issues and will report back at the
next meeting.
Clubhouse Improvements.
(John McNair)
Mr. McNair handed out copies of three sets of his proposed designs for improving the
clubhouse, together with approximate costs.
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Plan #1:
Food and beverage/dining (snack bar) area for a total of 1380 sq.ft., seating
about 90 people, costing approximately $154,000.
Plan #2:
Adding an additional room with a movable partition seating an additional 33
people for $188,450.
Plan #3:
Would increase the dininglbanquet area to 2513 sq. ft. If all the partition
was open could seat 166 people for a cost of$244,713.
The Board members were inclined to go with Plan #2 and asked Mr. McNair to bring back
new designs as discussed.
6.
Update on Cell Towers.
(John McNair)
Mr. McNair gave an update of his discussions with Nextel advising that they have changed
their salesperson.
7.
Incidents and Accidents.
(Rod Linville)
Nothing to report.
8.
Potential Course Enhancements.
Mr. Linville advised that the Men's Club has approached him re the yardage difference
between the blue and white tees. The yardage for the blue is 6587 and the yardage for the
white is 5890 which equates to about 700 yards difference between the two tees, which he
agrees is a pretty good size gap. The Men's Club are saying that they have a lot of players
for whom 5800 yards is too short and 6500 is too long. The only thing he can do is adjust
the score card and get rerated by the SCGA. That would give them yardage of around 6220
and would avoid having to move the tees around.
9.
DiscussionlDirection Concerning Course Operations, Conditions Needing Change.
Mr. Linville reported that they will be hosting another qualifier for the Buick Open on
February 9. He is also starting to take a look at the E-Z Go cart lease.
10.
Directors and/or Manager Reports
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but only to
clarify what the speaker is reporting.]
Director Cota-Robles advised that he had been approached by Barratt relative to a couple of
minor changes they need to do in the agreement that the Board had authorized him to
execute on their behalf One was a legal name and the other was the trigger on when the
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responsibility transferred from Barratt to the property owners. He okayed the requested
name change.
11.
Next Meeting - Thursday, February 26,2004 at 3:00 p.m.
12.
Adjournment
Chainnan Kaiser adjourned the meeting at 4:20 p.m.
Respectfully submitted,
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Patricia Drew, Board Secretary
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Edward O. Kaiser, Chainnan ofthe Board
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