2004-03-25
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CITY OF ENCINIT AS
ENCINIT AS RANCH GOLF AUTHORITY
MINUTES OF SPECIAL MEETING
ENCINITAS RANCH GOLF COURSE CLUB HOUSE
QUAIL GARDENS DRIVE
THURSDAY. MARCH 25, 2004 at 3:00 p.m.
CALL TO ORDER/ROLL CALL
Chainnan Kaiser called the meeting to order at 3: 15 p.m.
DIRECTORS PRESENT:
Edward Kaiser, Cindy Jacob, Kerry Miller and Phil Cotton; Peter
Cota-Robles arrived at 3:20 p.m., being all of the Directors.
ALSO PRESENT:
Arldrew Miller, guest; Dick Beckman, ERMGC President; John
McNair, Rod Linville and Mark Warren, JC Resorts; Staff member
Nancy Sullivan; Board Secretary Pat Drew,
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
None.
AGENDIZED BUSINESS ITEMS
1.
Approve Minutes of Regular Meeting of February 26,2004.
Director Cotton moved that the minutes be approved, seconded by Director Jacob.
Approved 3-1-1 (Miller was absent from Feb. 26 meeting, Cota-Robles arrived after
minutes approved)
2.
Review Summary of February 2004 Revenues and ExpenditureslFinancial Statement/update
on Capital Reserves. (Rod Linville/John McNair)
Mr. Linville reviewed the February financial statement.
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Revenues for month were $310,615 or 89% of a budget of $347,405; Expenditures were
$214,758 or 88% ofa budget of$245,386; Net income was $95,223 or 94% ofa budget of
$100,985; Total Rounds were 4,687 or 85% ofa budget of5,493.
Year to date Net Income was $1,002,593 or 116% of a budget of $862,703; Total Rounds
were 45,374 or 98% ofa budget of 46,216.
Mr. Linville explained that part of the reason they missed on the revenue and net income
was because they had six days of rain in addition to two days of doing aeration.
Capital Reserve and Expenditures report as of February 29: No expenditures for the month
of February with a Capital Reserve Balance of$89,788,03.
Chainnan Kaiser asked that some funds be set aside for tee restoration.
3.
Report on Tree Enhancement/ !Markers
(Subcommittee)
Director Cotton reported that the trees got planted at number nine hole. Mark Warren
advised that work at holes two and four is ongoing and they will continue to make progress.
4.
Clubhouse Improvements.
(John McNair)
Mr. McNair said that he had met with the architect during the month and discussed putting a
couple of bathrooms outdoors. Today's meeting was to talk about the plans and whether
they work.
Director Miller said that he personally felt the larger #3 plan to be the preferred plan. He
said he had a question about what this expansion would allow, in tenus of capacity, for sit
down purposes. Mr. McNair responded that they could do 137 total persons inside the
clubhouse for a tournament; they could section off with the glass wall on the Pro Shop side
for 83 people, and for a meeting of 54 on the other side.
Mr. McNair and the Directors looked at the proposed layout and said they would have to
check on the slope and property line and it's possible they might have to scale back the
plans a little.
Director Cota-Robles said that while he was not at the last meeting he did review the
minutes and the material accompanying them and wanted to go on record that he concurred
that the larger plan, #3, was the preferred plan.
Director Cotton said they will have to give serious consideration and planning as to how the
golf course is going to operate during the reconstruction.
It was agreed that for the patio area landscaping would be used extensively as a barrier for
noise from Leucadia Boulevard.
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Director Miller suggested that Mr. McNair get together with City staff to set up a pre-
development meeting with the Planning Department. He asked about the estimated costs
and was told $200,000-$250,000. Mr. McNair will bring back a schedule of costs to the
next Board meeting.
5.
Update on Cell Towers.
(John McNair)
Mr. McNair reported on his current negotiations with Nextel. He suggested to the Board
that one way to go would be to consider a buy-back of one of the leases.
Director Miller said he hoped Mr. McNair was not counting on the money from the cell
tower leases to fund the expansion of the clubhouse. Mr. McNair agreed he was not.
6.
Consider Changing Start Time of Board Meetings.
(Kerry Miller)
Director Cota-Robles moved that the start time of Board meetings be changed to 4:00
p.m., seconded by Director Cotton. Approved 5-0.
7.
Incidents and Accidents.
(Rod Linville)
Nothing to report.
8.
Potential Course Enhancements.
Mr. McNair said they will be bringing a FlY 2004-2005 draft budget to the next meeting.
Chainnan Kaiser asked him to come back with some scenarios and comparable schedules.
9.
DiscussionlDirection Concerning Course Operations, Conditions Needing Change.
Nothing.
10.
Directors and/or Manager Reports
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but only to
clarify what the speaker is reporting.)
None.
Next Meeting - Thursday, April 22, 2004 at 4:00 p.m.
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12.
Adjournment
Chainnan Kaiser adjourned the meeting at 4: 15 p.m.
Respectfully submitted,
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Patricia Drew, Board Secretary
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Edward O. Kaiser, Chainnan of the Board
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