1992-02-25
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MINUTES OF REGULAR MEErING OF ENCINITAS SANITARY DISTRICT
BOARD OF DIRECTORS, FEBRUARY 25, 1992, 4:00 P.M.
535 ENCINITAS BOULEVARD, SUITE 100
1.
CALL TO ORDER / ROLL CALL
Board President Slater called the meeting to order at 4:00 P.M.
Present:
President Slater, Board Members Davis, Hano, Omsted,
Wiegand
Absent:
None
District Manager Shafer, District Counsel Krauel, Board
Clerk Pool, Public Works Director Nelson, utilities
Planner Henie, Management Analyst Schillinger, Management
Assistant Vinocur, Deputy Board Clerk Cervone.
There being a quorum present, the meeting was in order.
Also
Present:
2.
PLEDGE OF ALLEGIANCE
3.
CLOSING AND ADOPTION OF CONSENT CALENDAR
Board Member Omsted asked that the minutes of january 2l, 1992 be
amended as follows: Under "Roll Call" add Board Member Wiegand as
present and remove the second listing of President Slater's name;
Item 7B, third paragraph, be amended to read "She requested the
Board's authorization to allow her and President Slater to
particiDate in a special group to look into a JPA that would
finance the project."
Items 3D and 3E were removed from the Consent Calendar by a member
of the public.
Xano moved, Omsted seconded to approve the amended minutes and
adopt the amended Consent Calendar. Motion carried. Ayes: Davis,
Xano, Omsted, Slater, Wiegand; Nays: None.
A.
ADDroval of Minutes: Reqular Meetinq 01/21/92.
Person: Board Clerk Pool.
Contact
STAFF RECOMMENDATION: Approve Minutes.
B.
ADDroval of 02/18/92 Warrants
Assistant Citv Manaqer Benson.
List.
Contact
Person:
STAFF RECOMMENDATION: Approve Warrants List.
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C.
ADDroval ~f Agreement Between the Encinitas Sanitary District
and the Encina Wastewater Authority for Flow Metering
ODeration and Maintenance. . Contact Person: utilities Planner
Henie.
STAFF RECOMMENDATION: Approve the agreement.
ITEMS REMOVED FROM THE CONSENT CALENDAR BY THE PUBLIC:
D.
AcceDtance of Mid-Year Financial Plan ReDort for Encinitas
Sanitary District and AdoDtion of Resolution 92-01. Contact
Person: 'utilities Planner Henie.
B. Smith asked how many employees were included in the following
line items of the financial plan: City Management Services, City
Administrative Services, and City Operation Services. Management
Analyst Schillinger replied that City Management Services includes
10% of the District Manager's time, 20% of Public Works Director
Nelson's time, and lO% of the Assistant District Manager's time.
For City Administrative Services included are 25% of the Management
Analyst's time, lO% of the City Engineer's time, 20% of the Senior
Civil Engineer's time, between 30% and 50% of an Engineering
Technician's time, 90% of the Utility Planner's time, and 90% of
the Management Assistant's time. City Operation Services includes
30% of the Waste Water Collection maintenance crew's time.
Omsted moved, Hano seconded to accept the Mid-Year Financial Plan
Report and Adopt Resolution 92-01. Motion carried. Ayes: Davis,
Hano, Omsted, Slater, Wiegand; Nays: None.
E.
Authorization for Issuance of City and District Audit RFP.
Contact Person: Senior Accountant MurDhv.
B. Smith disagreed with the auditor's recommendation for additional
staff. He said it was his opinion that additional staff would not
be needed once the consolidation of districts with the City was
completed and the new computer system was on line. He also
questioned the auditor's opinion that more internal policies and
procedures were necessary.
Public Works Director Nelson said this report was an attempt to
consolidate into one project one auditor for the districts and the
city. He said the RFP included a letter from Diehl, Evans and
Company who completed the audits for the year ending 1991, of areas
they felt needed improvement. He said Staff was not recommending
that programs be implemented to address Diehl, Evans and Company's
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recommendations. The listing was included in the RFP for the
purpose of providing information to those answering the RFP.
District Manager Shafer explained that many of the auditor's
recommendations were already being acted upon without additional
staff. He said the issues had been reviewed with the
Budget/Personnel committee in an attempt to respond to the
recommendations.
Board Member Omsted said the Budget/Personnel committee, of which
she is a member, had reviewed the recommendations listed in the
letter and felt they were being addressed.
Omsted moved, Hano seconded to authorize issuance of City and
District Audit Request for Proposal.
Board Member Davis suggested Staff invite local CPA firms to
provide proposals.
President Slater requested that the entire Board be advised of the
status of deposit liability accounts on a monthly basis.
Motion carried.
Nays: None.
Ayes:
Davis, Hano, Omsted, Slater, Wiegand;
4.
ORAL COMMUNICATIONS
None
5.
BOARD / DISTRICT MANAGER REPORTS
Information Items -- No discussion or action to be taken.
Board Member Omsted reported that the intent was to advertise for
applications to a Master site Plan Task Force. The Board President
and Vice-President intended to interview and provide a
recommendation for appointment and a mission statement for the
group by the next Board Meeting.
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Public Works Director Nelson reported the Master Plan final draft
had been presented to Staff by the consultants and copies were
available. Council consensus was to review the report once it was
in final form.
6.
ADJOURNMENT
President Slater declared the meeting adjourned at 4:23 P.M.
J:JJ'Lð.^-^h ~
E. Jane Pool, Board Clerk
By: Deborah Cervone,
Deputy Board Clerk
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