1988-07-20
MINUTES OF REGULAR MEETING OF ENCINITAS SANITARY DISTRICT BOARD
OF DIRECTORS, JULY 20, 1988,4:00 P.M., 535 ENCI ITAS BLVD.
----.-----~--__~~~_L T~_O~D~R/ROL~__CA~~_- .------------- -------- ----
Board President Steel called the meeting to orde
.
.
.. -- .-.-..-._u..-- .-- -.
at 4:42 P.M.
Present:
President Steel, Board Members Gaines
Shea
Luké, Omsted,
-----......-.-- .__n_____.
Also Interim Manager Warren Shafer, ttor~ey Ward
Present: Kimball, Treasurer M. H. Lund, Public Works Director
Mort August, District Engineer Jack Kubota, Board
Secretary Jane Pool
There being a quorum present, the meeting was in order.
2.
PLEDGE OF ALLEGIANCE
3.
ORAL COMMENTS
Omsted moved, Shea seconded, to add to the
dealing with the Encina Joint Powers Authority
during the last 72 hours and which required
Board. Motion carried. Ayes: Gaines, Luke,
Steel; Nays: None.
genda an item
hich had arisen
vote of this
Omsted, Shea,
4.
CLOSING AND ADOPTION OF CONSENT CALENDAR
Luke moved, Omsted seconded to adopt the Co sent Calendar.
Motion carried. Ayes: Gaines, Luke, Omsted, Sh a, Steel: Nays:
None.
The Consent Calendar Items were:
A.
Approval of Minutes: June 15. 1988.
B.
Approval of 7/20/88 Warrants List.
C.
Order in
Orderin
5.
UNFINISHED BUSINESS
A.
Discussion
Employees.
possible
in
of
Chan es
District Manager Shafer stated that the folowing employee
benefits and implementation steps were ecommended for
adoption:
T.
Inclusion of - the District employees
policy for life insurance and long term
City's
ESD Mins.7/20/88, Page 1
Mtg. No. 88-02,
Enc. San. Dist. Mins. 7/20/88
2.
. 3.
4.
Assimilation of District employees into a d vision of the
city's Public Works Department.
Staff preparation of an implementation plan
January 1, 1989 for start up.
ith a goal of
staff work to assimilate current Dist ict employee
benefits into a structure similar to city be efits.
Omsted moved, Shea seconded to adopt al four Staff
recommendations. Motion carried. Ayes: Gaines, Luke, Orsted,
Shea, steel; Nays: None.
.
.
6.
NEW BUSINESS
A.
Discussion of Transition for District
Professional services A reements for En
and Leqal services.
District Manager Shafer stated that the
recommended continuing to retain the service
Kubota for engineering services, and, on a
basis, the services of Grice, Lund and
finance/accounting. Further, that the Board c
to continue legal services with Ward Kimball
change to further standardize the district.
Staff report
of Woodside-
month-to-month
arkington for
nsider whether
or to make a
Shea moved, Luke seconded to accept the rec mmendation for
continuing with the present providers, Gr ce, Lund and
Tarkington, on a month-to-month basis for fi ance/accounting
services; to retain for the time being, pendi g consultation
with them and report back by the District Manag r, the services
of Woodside-Kubota; and to move the legal servi es in line with
the other districts to Attorney Roger Krauel. otion carried.
Ayes: Gaines, Luke, Omsted, Shea, Steel; Nays: one.
Board Member Omsted thanked Attorney Kimball fo
of service to the District.
his many years
B.
Re est b Board Member Omsted to Discuss Feasibilit of
Shiftin Encinitas Sanitar District Flow from Encina to
San Eliio.
District Manager Shafer stated that at one ti e the decision
had been made that the flow from the Enc'nitas Sanitary
District go to the Encina treatment plant. The engineering
was feasible for it to go to Cardiff Sanit tion District's
plant, however, from a cost effective standp int it was not
known which would be better. Also, it would equire a policy
decision from the Board.
Board Member Omsted stated that since Encinitas sanitary
District owns only 5% of Encina it has very little control
ESD Mins.7/20/88, Page 2
Mtg. No. 88-02, Bk.1, Pg.~
Ene. San. Dist. Mins. 7/20/88
over any decisions of the JPA. She said s e thought the
-.--l~~:~~t~~~o,," f b:c':.~dsieng ¿~"cft;w 0 :°-E::rni~~~ j ~ ~~~~~;.u~~-----
more say as to what happens to the effluent. Further, that
funds from the sale of the ESD I s share of E cina could be
applied toward the changeover costs.
-----_u____Bo_ard_Member - Ga ines- stated- .that__- such~- a change- would increase
the outfall flow at the San Elijo treatment pIa t, which is in
the- middle~ ofa design change, and the additi nal flow might
require additional changes. Public Works D'rector August
stated that an eventual expansion would be needed to
accommodate the flow, but not right now. Cons lting Engineer
Jack Kubota recommended that it be considered after the city
has completed its General Plan. At that time a update of all
utilities planning for the whole city would be advisable.
Board Member Gaines expressed an unwillingness to spend a lot
on feasibility studies until it could be determ'ned whether it
would be acceptable to the people of Cardiff and Solana Beach.
..---- --. ---
.
District Manager Shafer stated that the e gineering was
feasible but there remained the questions of what the
political/legal issues would be and the a proximate cost
difference. He stated Staff would report ack with some
outline of a possible time frame and a cursory heck as to its
political/legal feasibility. The Board asked hat the report
include information from the designers of the an Elijo plant
upgrade as to how it would fit into those de ign processes.
Staff was directed to do an opportunities and c nstraints study
on the concept, discussing the advantages and disadvantages,
which could then be reviewed in the public are a. Mr. Shafer
stated he was uncertain whether it could be don in a month but
that he would report on the progress at the nex meeting.
Board Member Omsted stated that the study sho ld include the
implications of leaving Encina at this time, wile the Phase 4
planning was going on, which she thought was an opportune time.
She complimented Mort August and Joe Palmer of he Public Works
Department for developing this concept. She aid it was the
kind of creative thinking that was appreciated.
C.
Item Added to Aqenda
Board Member Omsted stated that the questio requiring the
Board I s vote was whether they wished onl v to fund secondary
treatment at the Encina Plant or if they would be willing to
fund either advanced primary or secondary.
Steel moved, Omsted seconded to vote for the secondary
treatment only budget. Motion carried. Aye: Gaines, Luke,
Omsted, Shea, - . Steel; -Nays : None.
.
ESD Mins.7/20/88, Page 3
Mtg. No. 88-02, Bk.l, Pg.~
Ene. San. Dist. Mins. 7/20/88
The Manager was directed to send a letter notif ing the Encina
--8 -_~~~i~i ;:w:~ ~ Q:_Qt:: :n"d Q~ Q ~~ ~~~ n c :~:Q n ~~ t1: ~~ It~ ns at,:'~a r~~: ----- -
but, instead, a means of resolving a problem.
RECESS INTO CLOSED SESSION
At 5:25 P.M. the Board recessed into closed sess'on Pllrsuantto.
G.C. section 54957 regarding a personnel matter.
At 5:55 P.M. the meeting was reconvened and the
that no action had been taken.
hair announced
7.
ADJOURNMENT
Board President Steel declared the meeting ad ourned at 5: 56
P.M.
Ger
Steel,
.
.
ESD Mins.7/20/88, Page 4
Mtg. No. 88-02, Bk.l, Pg./O