1988-06-15
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MINUTES OF REGULAR MEETING OF ENCINITAS SANITARY DISTRICT BOARD
OF DIRECTORS, JUNE 15, 1988, 4:00 P.M., 535 E CINITAS BLVD.,
SUITE 100, ENCINITAS, CALIFORNIA
1.
CALL TO ORDER/ROLL CALL
Board President Steel called the meeting to orde
at 4:00 P.M.
Present:
President steel, Board Members Gaines, Omsted, Shea
Absent:
Board Member Luke
Also
Present:
Interim Manager Warren Shafer, Public Works Director
Mort August, Treasurer M.H. Lund, Di trict Engineer
Jack Kubota
There being a quorum present, the meeting was i
2.
ORAL COMMUNICATIONS
None
3.
AGREEMENT
Interim Manager Shafer explained that the pro
Services Agreement was a follow-up from the
bring the Encinitas. Sanitary District into
management structure currently being used
subsidiary districts which are managed by
Encinitas.
order.
osed Management
ast meeting to
line with the
by the other
the ci ty of
Omsted moved, Shea seconded that the District enter into the
agreement between Encinitas sanitary District d the City of
Encinitas as laid out in the form presented. Motion carried.
Ayes: Omsted, Shea, Steel: Nays: None: Abstain: Gaines: Absent:
Luke.
4.
REGULATION NUMBER CHANGE
Omsted moved, Shea seconded to amend a regul tion number by
interlineation ESD Regulation 49 adopted May 18 1988, to read,
"Regulation '10.. Motion carried. Ayes: Gaines, Omsted,
Shea, Steel: Nays: None: Abstain: None: Absent: Luke.
5.
PUBLIC HEARING TO HAVE CHARGES IMPOSED B
COLLECTED ON THE COUNTY TAX ROLL
Public hearing was opened.
public hearing was closed.
No one wished to
Interim Manager Shafer stated this
recommended at the last Board meeting.
would
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adopt
the
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Shea .ov~, Omsted seconded to accept the ecommendation.
Motion carried. Ayes: Gaines, Omsted, Shea, st el: Nays: None:
Abstain: None: Absent: Luke.
6.
RESOLUTION 88-5 SEWER SERVICE CHARGES TO
THE COUNTY TAX ROLL.
E COLLECTED ON
Gaines .oved, Shea seconded to adopt Resolutio 88-5. Motion
carried on roll call vote. Ayes: Gaines, Omst , Shea, Steel:
Nays: None: Abstain: None: Absent: Luke.
7.
RESOLUTION 88-6
PUBLICATION OF REGULATION
10
Omsted moved, Shea seconded to approve Staff' recommendation
for publication. Motion carried on roll cal vote: Ayes:
Gaines, Omsted, Shea, Steel: Nays: None: Abstai : None: Absent:
Luke.
8.
RESOLUTION 88-7 AGREEMENT WITH COUNTY 0
COLLECTION FOR TAXES AND SPECIAL ASSESSMEN
DIEGO FOR
Interim Manager Shafer stated this was an agre ment as to the
charges for the County to collect all service charges except
commercial accounts, which are collected thro gh cooperative
agreement with San Dieguito Water District.
Omsted moved, Gaines seconded to adopt Resoluti
carried on roll call vote: Ayes: Gaines, Omst
Nays: None: Abstain: None: Absent: Luke.
9.
APPROVAL OF MINUTES OF MAY 18. 1988.
Motion
Steel:
Shea moved, Omsted seconded to approve the minutes of the
meeting of May 18, 1988. Motion carried. Ayes Omsted, Shea,
Steel: Nays: None: Abstain: Gaines: Absent: Non.
10.
APPROVAL OF WARRANTS 8012 THROUGH 8055.
Interim Manager Shafer distributed an amended warrants list,
correcting warrants 8052, 8053 and 8054 and a ding 8055 which
had been omitted from the original list.
Omsted moved, Shea seconded to adopt the amende warrants list.
Motion carried. Ayes: Gaines, Omsted, Shea, st el: Nays: None:
Abstain: None: Absent: Luke.
11.
TREASURER'S REPORT
A.
Status of District Finances
Treasurer Lund discussed the written report, ith the list of
investments attached, which had been distribute.
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B.
Fiscal Year 1988-89 Financial Plan.
Interim Manager Shafer stated that the budget hich had been
presented at the last meeting had been reformatt d to something
similar to that used by the City of Encin'tas and other
subsidiary districts. Member Omsted stated tha the financial
plan needed to be amended ,to include the dist ict' s share of
the North County Sewage Solids Management st dy, which she
remembered as being between $20,000 and $30,0 O. Treasurer
Lund stated that, although it was not shown in this Financial
Plan, it would come from Construction Funds.
Omsted moved, Shea seconded to adopt the 1988-89 Financial Plan
amended with the correction she had asked for. otion carried.
Ayes: Gaines, Omsted, Shea, Steel: Nays: None: Abstain: None:
Absent: Luke .
C.
Approval of District Employees to
Long-term Disability Insurance
Encinitas.
Insurance and
t~e City of
Interim Manager Shafer stated this benefit wa not currently
being provided to District employees and it would be much more
cost effective to provide it with the group rate in the City's
policy, although paid by the district. He recommended
approval.
Gaines moved, Omsted seconded to approve Staff
ecommendation.
Consensus of the Board was that it was not a ood practice to
add benefits other than at the time of and s part of the
employee salary/benefits package. Further, that there needed
to be a determination that benefits among cit employees and
the various subsidiary district employees ere equitable.
Interim Manager Shafer stated it was his und rstanding there
had been a previous discussion with the Bo rd about three
things: a 5% across the board salary adjust ent (which was
included in the budget), the life and long-term disability
insurance, and PERS options (for which he was still gathering
information to be brought back later). It as his further
understanding that all of them had been built nto the 1988-89
financial plan. The Board noted that they had ot taken action
to approve the 5% raise, and the insurance coverages were
separate even from that. Referring to the min tes of the last
meeting, they noted the previous manager had in ormed the Board
that the only part of the budget which should b passed in June
was the employee salary increase. That wa why the other
benefits were being brought separately. Mr. Sh fer stated that
this small district had operated rather info ally but that
more common practice was for a salary resoluti n to be adopted
in addition to including money in a budget. To clarify that it
was the intent of the Board to approve the salary increase:
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Steel .oved, omsted seconded that the Board co tinue, through
this meeting but not beyond, the previous p act ice of the
district such that with respect to the employees salaries that
by approving it in the budget the Board was in fact approving
the increases. Motion carried. Ayes: Gaines, Omsted, Steel;
Nays: Shea; Abstain: None; Absent: Luke.
Member Gaines stated she would be willing to a end her motion
to say that instead of approving the life and long-term
disability insurance at this time, it be br ught back for
consideration as part of the full benefits packa e. There was
general agreement that Mr. Shafer bring back or the Board's
consideration the entire proposed benefits pack ge at the July
meeting. (Since its effect had been voided, no vote was taken
on Member Gaines original motion.)
12.
ENCINA REPORT BY DIRECTORS GAINES AND OMSTED
A.
Approval of Encina Budget
Member Omsted reported that at the May 25 Encin Board meeting
a budget had been presented providing for a vanced primary
treatment. However, a majority had prevailed or presentation
of the budget providing for secondary level t eatment and to
have each of the boards vote on that budget at the higher
level, understanding that this would precipit te a crisis at
Encina because San Marcos would not vote fo the secondary
level. Under current rules, a unanimous v te of all six
districts on financial matters was required. The new budget
had now been presented which was essentially $10,000,000 per
year.
Omsted moved, Gaines seconded that the Enc nitas Sanitary
District Board support the budget with second treatment at
the $10,000,000 figure.
Member Omsted further reported that the thre year contract
with pima Gro was for $2,100,000. She had repo ted at the last
meeting there was a possibility that the pe it for hauling
sludge to Imperial County would be pulled. She now felt that a
delegation from Imperial County had left satisfied that
Encina's sludge was extremely high quality, esidential-type
sludge, with no problems with metals or pestic des, toxics, or
hazardous materials. It remained to be s en whether the
political situation was such that Imperial Cou ty would choose
to go along with it. pima Gro, however, had informed Encina
they would haul the sludge to Yuma, Arizo a if need be.
Therefore, the contract should be able to 0 into effect.
within the next for or five years a sludge com osting facility
would be built and then it would no longer h ve to be hauled
away but could be used as an unlimited distribu ion product for
gardens, etc.
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Motion carried. Ayes: Gaines, Omsted,
None; Abstain: None; Absent: Luke.
She~,
Steel; Nays:
Treasurer Lund was asked to bring back at the ¡ next meeting a
breakdown of the Encina expenses compared tp the proposed
budget amount. !
B.
Approval of 37th Supplement to Basic Agree~ent
Member Omsted stated the Basic Agreement wais for all the
agencies to come together for regional sewage ~reatment. The
proposed 37th supplement would create an admin~strative entity
to run Encina (to replace the administrative wþrk now done by
Leucadia County Water District which did not wi~h to continue).
Omsted moved, Steel seconded that Encinitas s~itary District
Board approve the supplement. Motion carried.: Ayes: Gaines,
Omsted, Shea, Steel; Nays: None; Abstain: None; ¡Absent: Luke.
13.
CONNECTION FEES REPORT BY JACK KUBOTA
Mr. Kubota requested that, in view of the t:riansi tion taking
place in the district, this report be deferred to a future
meeting in order to hold discussions with staflf and prepare a
written report. :
14.
MANAGER'S REPORT
Interim Manager Shafer requested that the [Board go
Executive Session under Sec. 54957 of the þalifornia
regarding a personnel item.
Steel moved, Shea seconded to go into ExecU'þive session as
stated. Motion carried. Ayes: Gaines, omst~, Shea, Steel;
Nays: None; Abstain: None; Absent: Luke. ,
into
Code
15.
OLD BUSINESS
None
16.
NEW BUSINESS
Board Member Shea requested that the agenda fQrmat be changed
to be more consistent with agendas of the I ci ty and other
district.
RECESS
President Steel declared the meeting recessed! into Executive
Session at 4:35 p.m. pursuant to G.C. Section: 54957 Regarding
Personnel Matter.
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The meeting was called back to order and Board President steel
announced that no action was taken in the Execu ive Session.
17.
ADJOURNMENT
Board President Steel declared the meeting ad' ourned at 4: 45
p.m.
(Minutes written from tape of meeting.)
't
Gerald Steel, Board President
E. Jan
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