2001-05-16
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MINUTES OF THE ENCINITAS CITY COUNCIL, CARDIFF
SANITAllON DISTRICT AND SAN DIEGUlTO WATER DISTRICT
JOINT SPECIAL MEETING, MA Y 16, 2001, 505 SO urn VULCAN A VENUE
CALL TO ORDERlRO~
Since this was a Joint Special Meeting, Board Member Holz chaired the meeting and called the
meeting to order at 5:37 P.M.
Present:
Board Members Dennis Holz, Counci] Members James Bond, Christy Guerin,
Maggie Houlihan, and Jerome Stocks.
Absent:
None.
Also
Present:
Board Manager Miller, Board Attorney Sabine, Board Clerk Cervone,
Community Services Director Wigginton, Budget Officer Hill, Recreation
Superintendent Alexander, Management Analyst Smith, Management Analyst
Hippert, NPDES Program Manager Weldon, Dep¡¡¡y Board Clerk Greene.
There being a quorum present, the meeting was in order.
, PLEDGE OF ALLEGIANCE
IteniJJwas taken first, out of order.
REGULAR AGENDA - ITEl\UJ
J3.
Board Manager Miner reviewed the staff report stating the purpose of the meeting was to review
program recommendations of three of the City Council's appointed Commissions and to examine
certain policy matters as they pertain to entertaining Commission proposaIs in the future.
Mr. Miller stated the meeting was dedicated to Council approved Commissions including the
Senior Citizen Commission, Youth Commission and Commission for the Arts. He said aU three
Commissions would have a presentatiou and prior to those presentations, staff was requesting
direction on four policy issues:
~.
1.
Whether to establish a practice of creating Discretionary Trust Funds for "anticipated
programs" that may surface during the fiscal year.
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# 2.
Whether to Create distinct operating and capital budgets for Commissions separate trom the
associated Departments' budgets.
3.
Identity the process for COmmissions to request olf-<oycle appropriations in the event of an
opportwristic program or eVent such as returning to the City Council, presenting the
program and requesting the funding.
4.
Provide direction regarding the Interim Libnuyrreen Center capital project.
Recreation SUperintendent Alexander introduced Mac Hartley, representing the Senior Citizens
Commission.
Mr. Hartley reviewed the 3 New Programs that were requested.
1.
Senior TransPOrtation Senior Shuttle Program - "Out and About Encinitas," in the amount
of$16,600 for FY 01-02 and $31,850 for FY 02-03.
Senior Transportation Mileage Reimbursement Program - "Out and About Encinitas" in the
amount of $7,900 for FY 01-02 and $18,000 for FY 02-03.
Senior Commission Discretionary Program Trust Fund in the amount of $20,000 for FY 0]-
02 and $20,000 for FY 02-03.
2.
3.
~ SENIOR COMMISSION NEW PROGRAM HE VESTS
. SENIOR TRANSPORTATION SHUTTLE PROGRAM REOUEST
STAFF DIRECTION
. Provide further infonnation regarding the demand levels for the Encinitas shuttle program
before approving.
. Consider increased funding for the taxi voucher program.
. Review other entities other than the City of Encinitas to prov:ide!o)Jenlte the shuttle program.
. SEM OR TRANSPORT A nON MILEAGE REIMBURsEMENT PROGRAM
ACTION:
Bond moved, Stocks seconded to eliminate the proposed position of Transportation
Coordinator in the amount of$S,OOO and place that amount into the mileage reimbursement
program. Motion carried. Ayes: Bond, Guerin, Holz, Houlihan, Stocks. Nays: None.
þ
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BOARD CONSENSUS
During the COurse of the discussion regarding the Senior Commission's New Program
requests, there was Board consensus to support off cycle funding requests.
. SENIOR COMMISSION DISCRETIONARY PROGRAM TRUST FUND
BOARD CONSENSUS
There was Board consensus not to support the Senior Commission's discretionary trust (und
program at this time.
YOUTH COMMISSION NEW PROGRAM RE VESTS
Yonth Commissioners Shannon Mitchell, Samantha Greenstein and Adam Funnin reviewed the
Youth COmmission New Program.
. YOUTH COMMISSION TEEN CENTER FACILITIES & OPERATIONS TRUST
FUND
.
BOARD CONSENSUS
There was Board consensus to continue the line item for the Interim Library and Teen
Center in the amount of $177,500, FY 01-62 and $357,175" FY-02-03, together with the
Interim Library Tenant ImprovementslFurnisbings in tbe amount of $300,000, FY 02-03,
and to conÔDne the prior appropriation of $202,000 in the Teen Center Trust fund as a place
holder.
. YOUTH COMMISSION DISCRETIONARY PROGRAM TRUST
BOARD CONSENSUS
Tbere was Board consensus not to approve tbe discretionary program trust fund at this time.
Items 11 and J2 were taken next.
CONSENT AGENDA - ITE~
J1.
þ
ACTION:
Stocks moved, Bond seconded to approve the staff recommendation to adopt Resolntion
2001-23 directing tbe preparation and filing oftbe Encinitas Landscape and Ligbting District
annua' report. Motion carried. Ayes: Bond, Gnerin, Holz, Honlihan, Stocks; Nays: None.
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tÞ Board Member Holz declared a recess &om 7:39 to 7:50 P.M.
J2.
Direct staff to vote on NPDES lead for the Coun
Pro2ram Mana2er Weldon.
of San Die o. Contact Person:
Program Manager Weldon reviewed the S!aifreport stating the County of San Diego wouJd be the
lead copennittee for the next three years. She stated that after three years, the North County cities
should be prepared to sign a Memorandum of Understanding that would estabIish cooperation and
mutual assistance for a watershed based pennit.
The staff recommendation was to adopt the County of San Diego as the lead copennittee for the
next three years.
ACTION:
Stocks moved, Bond seconded to approve the staff recommendation to adopt the Connty of
San Diego as the lead cOpermittee for the next three years. Motion earned. Ayes: Bond,
Guerin, Holz, Houlihan, Stocks; Nays: None.
Item 13 continued.
Management Analyst Hippert introduced Kris Hicks, Chairperson for the Arts Commission. Ms
, Hicks reviewed the Arts Commission's New Program Requests.
ARTS COMMISSION NEW PROGRAM RE VESTS
. Arts Center at 25 East E Street in Encinitas
. Cardiff Banner Project
. Children's Art Gallery
. Opera at the Lumberyard
. Commission Newsletter
. Poetry Slam
. Travel and Training funds
. Arts Trust Fund
BOARD CONSENSUS
During the Course of the discussion reganling the Arts Commission New Program requests,
there was Board consensus to support off cycle funding requests.
BOARD DIRECTION
The Board suggested that the Arts Commission contact DEMA, the Cardiff Chamher of
Commerce, the Cardiff Town Conncil, and the Encinitas Chamber of Commerce reqnesting
them to place any Arts Commission npcoming information in their news letters.
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£. BOARD CONSENSUS
... There was Board consensus not to fund the following New ProgralDs at this tilDe.
. Arts Center at 25 East E Street in Encinitas
. Commission Newsletter
. Travel and Training funds
. Arts Trust Fund
Candace Porter spoke about her concerns regarding SOme of the requests that were not funded.
ACTION:
Bond moved, Gnerin seconded to approve the following New Programs for the Art,
Commission: CardillBanner Projeel, Children's Art Gaßery, Opera al the Lumheryard and
the Poetry Slam with the funding to he taken from the eDlTent trust fund, and maintain the
remaining fund balance in the Am Commission Trust Fund until the end of the year when
the Arts Commission Master Plan has been presented. Motion carried. Ayes: Bond, Gnerin,
Holz, Houlihan, Stocks; Nays: None.
ADJOIlRNMENT
,
Board Member Holz declared the meeting adjourned at 9:24 . .
De orah ervone, Board Clerk
By: Kathy Greene,
Deputy Board Clerk
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